Job summary
Ready
to put your administrative skills to work where they truly matter? This is your
chance to play a vital role in improving the lives of cancer patients. If you
thrive in a fast-paced team environment, stay calm under pressure, and are
motivated by making a real difference, wed love to hear from you.
Were
seeking a driven, flexible, and hardworking Administrator to join our MDT
Cancer Administration Team. As an MDT Coordinator, youll be at the heart of
our Multidisciplinary Teamsproviding support & recording high-quality,
accurate, and timely data that directly supports critical clinical
decision-making. Youll proactively monitor patients against National Cancer
Waiting Times Standards, spotting issues early and escalating them to keep
services running smoothly and patients on track.
Youll
bring experience from a patient- or customer-focused setting, outstanding
organisational and communication skills, and the confidence to work with
clinicians, internal teams, and external partners alike. If youre adaptable,
efficient, and ready to step up in a role with real purpose and impact, this
could be the perfect next move for you.
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Main duties of the job
You
will be at the centre of our MDT
service, attending weekly MDT meetings that may involve early starts, late
finishes, or lunchtime sessions. In this pivotal role, youll provide
end-to-end administrative supportpreparing and circulating patient lists,
ensuring all new and referred cancer patients are discussed in line with
national guidance, and collating complete clinical information ahead of
deadlines.
Youll
expertly coordinate each MDT meeting, making sure notes, imaging, pathology,
and all essential documentation are ready and accessible. During meetings,
youll accurately record outcomes and actions, update treatment plans in the
electronic patient record, and keep all MDT members informed of any changes
to schedules or venues.
Youll
collect and manage data in real time, respond to clinical information
queries, and maintain precise attendance records for quarterly audits. Beyond
day-to-day delivery, youll play an active role in improving MDT processes
and contributing to service improvement projects, including data collection
and pathway mapping.
Youll
bring experience with patient information systems (EPR, PAS, PPM or similar),
a strong understanding of information governance, and excellent
communication, organisation and attention to detail. Youll also manage a
small admin team, ensuring effective cover and the smooth running of MDT
services, as well as training and HR processes.
About us
Join
us in Leeds and be part of The Leeds Way, living our vision and values every
day.
As
one of the UKs largest acute care providers, our cancer services support
patients locally, regionally and nationally. Within the Corporate Cancer
Team, youll find supportive, positive colleagues who truly embody The Leeds
Way Valuesvalues created by our staff to reflect what matters most in how we
work together.
Youll
receive a comprehensive induction, full training, and access to excellent
opportunities for ongoing professional development. Once fully competent, we
also offer flexible working to help you achieve a healthy worklife balance.
Come
and join a team where your contribution is valued, your growth is supported,
and your work makes a real difference.
Leeds
Teaching Hospitals is committed to our process of redeploying 'at risk'
members of our existing workforce to new roles. As such, all our job adverts
are subject to this policy and we reserve the right to close, delay or remove
adverts while this process is completed. If you do experience a delay in the
shortlisting stage of the recruitment cycle, please bear with us while this
process is completed, and contact the named contact if you have any
questions.
Job description
Job responsibilities
The
MDT Co-ordinator will provide a comprehensive administrative service to
support and cover the Multidisciplinary Teams (MDTs) and ensure the effective
management of accurate and timely data to enable clinical decision-making at
MDT meetings when required.
The
post-holder will coordinate, proactively manage and track patients against
the National Cancer Waiting Times Standards.
They will escalate problems to CSU management and the Lead Cancer Team
in a timely manner so that remedial action can be taken where necessary to
ensure the Cancer Waiting Times targets are met.
Where
appropriate the individual may manage a small team of staff, ensuring cover
arrangements and support is available for the smooth running of the MDT. The individual will also provide cover to
the MDTs, in the specialities in most need of resources, especially in times
of annual leave, sickness/absence, and during periods of transition between
appointments.
Job description
Job responsibilities
The
MDT Co-ordinator will provide a comprehensive administrative service to
support and cover the Multidisciplinary Teams (MDTs) and ensure the effective
management of accurate and timely data to enable clinical decision-making at
MDT meetings when required.
The
post-holder will coordinate, proactively manage and track patients against
the National Cancer Waiting Times Standards.
They will escalate problems to CSU management and the Lead Cancer Team
in a timely manner so that remedial action can be taken where necessary to
ensure the Cancer Waiting Times targets are met.
Where
appropriate the individual may manage a small team of staff, ensuring cover
arrangements and support is available for the smooth running of the MDT. The individual will also provide cover to
the MDTs, in the specialities in most need of resources, especially in times
of annual leave, sickness/absence, and during periods of transition between
appointments.
Person Specification
Experience
Essential
- Through knowledge of patient administration processes
- Experience of working in a customer/patient focussed environment
- Use of database system in a working environment
- Experience of organising meetings and taking minutes and/or live typing
Desirable
- Knowledge of Trust administrative protocols, policies & procedures
- Experience of working in a hospital environment
- Experience in supervising junior staff
- Knowledge of tracking and monitoring patients using information systems
Qualifications
Essential
- Minimum of GCSE or equivalent
- RSA level II or equivalent
- Knowledge of medical terminology
- NVQ Level III or equivalent experience
Desirable
- IT/CLAIT
- ECDL or willingness to undertake training
Skills & behaviours
Essential
- Professional attitude to work, diplomatic and calm under pressure
- Ability to work flexibly and adapt to changes in work circumstances
- Reliable and self motivated / Able to work on own initiative and as part of a team
- Thoroughness and attention to detail / Effective organisational, prioritising and time management skills
- Demonstrate a proactive approach to work
- Strong interpersonal skills, concise verbal and written communication skills
- Ability to motivate staff
Additional Requirements
Essential
- Must be willing to work within the Trusts policies e.g. confidentiality, data protection, health and safety etc.
- A willingness to undergo personal development and learn new skills
- Awareness of training and development needs in relation to the post
Person Specification
Experience
Essential
- Through knowledge of patient administration processes
- Experience of working in a customer/patient focussed environment
- Use of database system in a working environment
- Experience of organising meetings and taking minutes and/or live typing
Desirable
- Knowledge of Trust administrative protocols, policies & procedures
- Experience of working in a hospital environment
- Experience in supervising junior staff
- Knowledge of tracking and monitoring patients using information systems
Qualifications
Essential
- Minimum of GCSE or equivalent
- RSA level II or equivalent
- Knowledge of medical terminology
- NVQ Level III or equivalent experience
Desirable
- IT/CLAIT
- ECDL or willingness to undertake training
Skills & behaviours
Essential
- Professional attitude to work, diplomatic and calm under pressure
- Ability to work flexibly and adapt to changes in work circumstances
- Reliable and self motivated / Able to work on own initiative and as part of a team
- Thoroughness and attention to detail / Effective organisational, prioritising and time management skills
- Demonstrate a proactive approach to work
- Strong interpersonal skills, concise verbal and written communication skills
- Ability to motivate staff
Additional Requirements
Essential
- Must be willing to work within the Trusts policies e.g. confidentiality, data protection, health and safety etc.
- A willingness to undergo personal development and learn new skills
- Awareness of training and development needs in relation to the post
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
