Leeds Teaching Hospitals

Administrative Co-ordinator (XN03)

The closing date is 28 August 2025

Job summary

The Admin Coordinator role at Leeds Cancer Support is an exciting opportunity to join a compassionate team providing vital information and signposting for people affected by cancer. Working alongside clinical teams, you will offer empathy and support during difficult times.

This is a 22.5-hour per week position, with two fixed days: Monday and Friday. Additional days are flexible and can be negotiated.

Expected Shortlisting Date

04/09/2025

Planned Interview Date

25/09/2025

Main duties of the job

Join our team supporting people affected by cancer. You will be the first point of contact, providing a welcoming, compassionate service. You will manage administration tasks including appointment coordination, letters, and diary management, liaising with clinical teams. Facilitate virtual and face-to-face appointments, and handle information queries via drop-in, phone, and email, signposting to services. You will manage Leeds Cancer Supports social media, creating content to raise awareness. Support volunteers and assist wider cancer teams. Strong Microsoft Office skills and flexibility for cross-site work are essential

About us

Join our small but perfectly formed team in Leeds and become part of The Leeds Way, sharing our vision and values. Our Trust is known for excellent staff engagement and high-quality care. As one of the largest acute providers in the UK, our cancer services span local, regional, and national levels.

The Corporate Cancer Team is built on fairness, support, and positivity, championing the Leeds Way Valuesdeveloped by our staff to reflect what matters most in how we work. We offer a friendly working environment and a range of staff benefits.

Leeds Teaching Hospitals is committed to our process of redeploying 'at risk' members of our existing workforce to new roles. As such, all our job adverts are subject to this policy and we reserve the right to close, delay or remove adverts while this process is completed. If you do experience a delay in the shortlisting stage of the recruitment cycle, please bear with us while this process is completed, and contact the named contact if you have any questions.

Date posted

07 August 2025

Pay scheme

Agenda for change

Band

Band 3

Salary

£24,937 to £26,598 a year

Contract

Permanent

Working pattern

Part-time, Flexible working

Reference number

C9298-COO-0085

Job locations

St. James's University Hospital

Beckett Street

Leeds

LS9 7TF

Job description

Job responsibilities

To provide a comprehensive administrative service to Leeds Cancer Support team. The post holder will be able to work flexibly and be able to adapt to the changing demands within the team. The post holder must be able to communicate sensitively and effectively with a wide range of people including patients, families, medical staff and the wider multi-disciplinary team. The post holder will be required to understand the key features of the role and understand the imperative need for confidentiality and discretion at all times.

Job description

Job responsibilities

Person Specification

Experience

Essential

Proficiency in the use of Microsoft Office or equivalent.
Ability to prioritise, plan and organise own workload
Ability to use and act on own initiative and also to work as part of a team and adapt to the requirements of team members
Demonstration of enthusiasm for the post
Understanding of the need for confidentiality and discretion
Flexible approach to working practices

Qualifications

Essential

RSA 11 or equivalent standard of typing/word processing

Skills & behaviours

Essential

Excellent communication skills
Diary management
Proficiency in use of PowerPoint
Experience of using spread sheets or databases

Person Specification

Experience

Essential

Proficiency in the use of Microsoft Office or equivalent.
Ability to prioritise, plan and organise own workload
Ability to use and act on own initiative and also to work as part of a team and adapt to the requirements of team members
Demonstration of enthusiasm for the post
Understanding of the need for confidentiality and discretion
Flexible approach to working practices

Qualifications

Essential

RSA 11 or equivalent standard of typing/word processing

Skills & behaviours

Essential

Excellent communication skills
Diary management
Proficiency in use of PowerPoint
Experience of using spread sheets or databases

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Leeds Teaching Hospitals

Address

St. James's University Hospital

Beckett Street

Leeds

LS9 7TF

Employer's website

https://www.leedsth.nhs.uk/ (Opens in a new tab)

Employer details

Employer name

Leeds Teaching Hospitals

Address

St. James's University Hospital

Beckett Street

Leeds

LS9 7TF

Employer's website

https://www.leedsth.nhs.uk/ (Opens in a new tab)