Job summary
An
opportunity has arisen for 12-month fixed term post within Paediatric
Psychology as a Medical Secretary/PA for the Head of Psychology. This is
30-hours per week.
The
post holder will play a vital role in supporting the Paediatric Psychology
department by organising diaries, taking minutes meetings, overseeing Clinical
Governance within the department and supporting all other admin tasks required
by the Head and other leads of the Psychology service. This will be a varied
job in a fast-paced department.
Expected Shortlisting
Date
13/03/2026
Planned Interview
Date
23/03/2026
Main duties of the job
The post holder will play a vital role in
supporting the Paediatric Psychology department by organising diaries, taking
minutes meetings, overseeing Clinical Governance within the department and
supporting all other admin tasks required by the Head and other leads of the
Psychology service. This will be a varied job in a fast-paced department.
About us
Leeds
Childrens Hospital covers 27 medical and surgical specialties and is one of
the largest specialist children's hospitals in the country. We have over 20
inpatient wards, employ over 800 nurses and last year held over 170,000
outpatient appointments and treated over 25,000 surgical patients both
electively/non-electively.
Leeds
Teaching Hospitals is currently embarking on one of the largest and most
high-profile investment, transformation and regeneration programmes in the
city and the wider region. Its Building the Leeds Way Programme aims to
transform healthcare for patients in Leeds and the wider region. The
investment Programme include the construction of two new hospitals at the
Leeds General Infirmary (LGI) site one for adults and the other a brand state
of the art Childrens Hospital for Leeds and the surrounding region.
Leeds
Teaching Hospitals is committed to our process of redeploying 'at risk'
members of our existing workforce to new roles. As such, all our job adverts
are subject to this policy and we reserve the right to close, delay or remove
adverts while this process is completed. If you do experience a delay in the
shortlisting stage of the recruitment cycle, please bear with us while this
process is completed, and contact the named contact if you have any
questions.
Job description
Job responsibilities
The
post holder will play a vital role in supporting the Paediatric Psychology
department by organising diaries, taking minutes meetings, overseeing
Clinical Governance within the department and supporting all other admin
tasks required by the Head and other leads of the Psychology service. This
will be a varied job in a fast-paced department.
Job description
Job responsibilities
The
post holder will play a vital role in supporting the Paediatric Psychology
department by organising diaries, taking minutes meetings, overseeing
Clinical Governance within the department and supporting all other admin
tasks required by the Head and other leads of the Psychology service. This
will be a varied job in a fast-paced department.
Person Specification
Qualifications
Essential
- Audio typing/word processing skills (RSA III) or equivalent experience
- GCSE Grace C or above (or equivalent e.g. AMSPAR Level 2 qualification) English and Maths
Desirable
Experience
Essential
- Experience in a healthcare environment in a PA or similar role e.g. as a Team Medical Secreatry
- Co-ordinating and managing a team workload
- A good understanding of the principles of data quality
- Using a variety of Microsoft Office Packages including word, excel and Powerpoint and email
- Using Trust based information systems such as PAS
- Diary management
- Organising and administrating meetings
- Prioritising and managing workload to meet deadlines
- Interpersonal and communication skills
- Organisational and time management skills
- Understanding of patient/customer focus
- A detailed understanding of relevant Trust policies and procedures in particular the Complaints/PALS procedures
- Supervisory skills
- Understanding of relevant Trust standards and National Waiting Time Standards e.g. 5 day turnaround of clinical correspondence, 18 week wait for patients
- Knowledge and application of the Data Protection Act in relation to patient confidentiality and the appropriate care of patient information
Desirable
- Direct contact with patients either face to face or by telephone
- Previous healthcare experience
- Using other Trust based information systems such as PPM for a variety of purposes e.g. reporting or patient pathway management
- Interpreting simple reports
- Organising travel
- Using Trust based information systems such as PPM, PAS or Epro
- An understanding of medical careers and junior doctor rotation
Skills & behaviours
Essential
- Supervisory Skills
- Team Working
- Using different IT systems to make an assessment of where a patient is in their pathway and the resulting steps required to progress that patient through their journey
Person Specification
Qualifications
Essential
- Audio typing/word processing skills (RSA III) or equivalent experience
- GCSE Grace C or above (or equivalent e.g. AMSPAR Level 2 qualification) English and Maths
Desirable
Experience
Essential
- Experience in a healthcare environment in a PA or similar role e.g. as a Team Medical Secreatry
- Co-ordinating and managing a team workload
- A good understanding of the principles of data quality
- Using a variety of Microsoft Office Packages including word, excel and Powerpoint and email
- Using Trust based information systems such as PAS
- Diary management
- Organising and administrating meetings
- Prioritising and managing workload to meet deadlines
- Interpersonal and communication skills
- Organisational and time management skills
- Understanding of patient/customer focus
- A detailed understanding of relevant Trust policies and procedures in particular the Complaints/PALS procedures
- Supervisory skills
- Understanding of relevant Trust standards and National Waiting Time Standards e.g. 5 day turnaround of clinical correspondence, 18 week wait for patients
- Knowledge and application of the Data Protection Act in relation to patient confidentiality and the appropriate care of patient information
Desirable
- Direct contact with patients either face to face or by telephone
- Previous healthcare experience
- Using other Trust based information systems such as PPM for a variety of purposes e.g. reporting or patient pathway management
- Interpreting simple reports
- Organising travel
- Using Trust based information systems such as PPM, PAS or Epro
- An understanding of medical careers and junior doctor rotation
Skills & behaviours
Essential
- Supervisory Skills
- Team Working
- Using different IT systems to make an assessment of where a patient is in their pathway and the resulting steps required to progress that patient through their journey
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
