Personal Assistant to Head of Service (XN04)

Leeds Teaching Hospitals

This job is now closed

Job summary

Expected Shortlisting Date:

27/02/2025

Planned Interview Date:

06/03/2025

An exciting opportunity has arisen to work as the PA to the Childrens Management team within the Leeds Childrens Hospital. The role is to provide administration support to the Head of Nursing, General Manager, and wider Management team.

The post holder will be accountable for the provision of a comprehensive personal assistant to the Leeds Childrens Hospital management team.

The role will include secretarial activities for example diary management, recruitment, but will also include developing, maintaining, and managing office and information systems in support to the Management team.

The post holder will also have a significant role in supporting relationships external to the Trust on behalf of the Leeds Childrens Hospital management team e.g. Co-ordinating visits and meetings with a wide range of stakeholders, organising a variety of meetings from 1.1s through to large complex meetings.

The post holder will be co-located with the Management team and will work closely with the PA to the

The role is fixed term to cover Maternity leave

Main duties of the job

The role is to provide a consistent and high-quality Personal Assistant (PA) service to the Senior Management team.

The PA will have oversight of the administration of the team and ensure they are managed efficiently and effectively and where it is not possible that the correct escalation procedures are followed. The role also supports the recruitment process for both medical and admin across the Leeds Childrens Hospital.

Applicants should be able to communicate effectively with a wide range of people including all levels of hospital staff and external organisations.

Applicants should have excellent communication and organisational skills. You must be able to work as part of a team, be able to manage your own workload, use your own initiative, work to tight deadlines, and have the ability to work under pressure and be committed to providing an excellent service for Leeds Childrens Hospital.

About us

The post will be based at Leeds Childrens Hospital.

As part of the wider Leeds Childrens Hospital the service provides a flexible working process to support our team with their work life balance

Leeds Teaching Hospitals is committed to our process of redeploying 'at risk' members of our existing workforce to new roles. As such, all our job adverts are subject to this policy and we reserve the right to close, delay or remove adverts while this process is completed. If you do experience a delay in the shortlisting stage of the recruitment cycle, please bear with us while this process is completed, and contact the named contact if you have any questions.

Date posted

06 February 2025

Pay scheme

Agenda for change

Band

Band 4

Salary

£26,530 to £29,114 a year

Contract

Fixed term

Duration

12 months

Working pattern

Full-time, Flexible working

Reference number

C9298-CHI-0339

Job locations

Leeds General Infirmary

Great George Street

Leeds

LS1 3EX

Job description

Job responsibilities

To provide administration and recruitment support to the Leeds Childrens Hospital.

The postholder will be responsible for the provision of a full and effective PA administration support service to the Senior Management team.

The postholder will be expected to arrange and plan their own work on a day-to-day basis within the overall demands and priorities of the department. The administration will be provided with diary management, medical and non-clinical recruitment, supporting the management team with HR issues, ordering stock for the team and other services within Leeds Childrens Hospital.

Job description

Job responsibilities

To provide administration and recruitment support to the Leeds Childrens Hospital.

The postholder will be responsible for the provision of a full and effective PA administration support service to the Senior Management team.

Person Specification

Skills & behaviours

Essential

Good interpersonal skills
Effectively communicate with team members

Desirable

Be aware of and demonstrate commitment to the Trust policies and procedures.
Be aware of the Leeds Values

Experience

Essential

IT skills include keyboard and data entry.
Previous customer care experience

Desirable

Knowledge of Microsoft systems and relevant administrative systems
Work experience in a health care setting

Qualifications

Essential

Education to GCSE English and Maths A-C or equivalent

Desirable

Good command of spoken and written English
Literate and numerate

Person Specification

Skills & behaviours

Essential

Good interpersonal skills
Effectively communicate with team members

Desirable

Be aware of and demonstrate commitment to the Trust policies and procedures.
Be aware of the Leeds Values

Experience

Essential

IT skills include keyboard and data entry.
Previous customer care experience

Desirable

Knowledge of Microsoft systems and relevant administrative systems
Work experience in a health care setting

Qualifications

Essential

Education to GCSE English and Maths A-C or equivalent

Desirable

Good command of spoken and written English
Literate and numerate

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.