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Leeds Teaching Hospitals

Administrative Officer (XN03)

The closing date is 29 January 2026

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Job summary

Expected Shortlisting Date

28/01/2026

Planned Interview Date

09/02/2026

An exciting opportunity has arisen at chapel Allerton Hospital, C5 Day Case Unit.

We are looking for a forward thinking motivated & enthusiastic Scheduler to join our team.

C5 is a Dermatology/Rheumatology & IBD specialities the department provides predominantly Intravenous Infusions for our patients. Within our department we treat approximately 250 patients each week. The successful candidate will be a highly motivated individual to join our team on a permanent basis. If you want to work in a busy environment as part of a team that is committed to providing an effective and efficient service to our patients, then we want to hear from you. The varied workload requires a flexible approach to work and the ability to multi-task, whilst maintaining a professional attitude and high standards of customer care.

As well as providing a comprehensive service across the full spectrum of Dermatological, Rheumatic & IBD. The department is one of the largest rheumatology training centres in the world and provides a central hub for clinical Rheumatology research in Yorkshire with links to Leeds University

Main duties of the job

The post holder will be responsible for the provision of a full and effective administrative and clerical support service to the C5 DCU. He/she will also be responsible for inputting data onto the departmental database system and producing reports as required. The post holder will be expected to arrange and plan her/his own work on a day-to-day basis within the overall demands and priorities of the department.

About us

THE LEEDS WAY VALUES

Our values are part of what make us different from other trusts, so we see this as a strength, as well as a responsibility. They have been developed by our staff and set out what they see as important to how we work. Our five values are:

Patient-centred

Collaborative

Fair

Accountable

Empowered

All our actions and endeavours will be guided and evaluated through these values. Additionally, the following are core values which relate specifically to this post:

Commitment to principles of equality and diversity.

Commitment to delivering quality services.

Importance of maintaining confidentiality.

Honesty and integrity.

Leeds Teaching Hospitals is committed to our process of redeploying 'at risk' members of our existing workforce to new roles. As such, all our job adverts are subject to this policy and we reserve the right to close, delay or remove adverts while this process is completed. If you do experience a delay in the shortlisting stage of the recruitment cycle, please bear with us while this process is completed, and contact the named contact if you have any questions.

Date posted

08 January 2026

Pay scheme

Agenda for change

Band

Band 3

Salary

£24,937 to £26,598 a year

Contract

Permanent

Working pattern

Full-time

Reference number

C9298-CAH-109

Job locations

St. James's University Hospital

Beckett Street

Leeds

LS9 7TF

Job description

Job responsibilities

We are recruiting a 37.5hour position, you will be joining a friendly diverse team with hours available 08.00-18.00hrs Monday to Friday. We will support flexible working hours and open to discuss a working pattern that may work for you.

For further information about this position & informal visits please contact Senior Sister, Juliet Remmer 0113 392 4205.

Job description

Job responsibilities

For further information about this position & informal visits please contact Senior Sister, Juliet Remmer 0113 392 4205.

Person Specification

Additional Requirements

Essential

Must be willing to work within the Trusts policies e.g. confidentiality, data protection, health and safety etc

Qualifications

Essential

GCSE in English and Maths or Equivalent
Must be willing to attend relevant training courses

Desirable

Basic computer/typing qualifications

Skills & behaviours

Essential

Well organised and able to work on own initiative.
Able to work effectively as part of a small team.
Able to relate effectively to a wide range of people with good interpersonal skills.

Desirable

Multi-lingual /or in British Sign Language would be a bonus.

Additional Requirements

Essential

Must be willing to work within the Trusts policies e.g. confidentiality, data protection, health and safety etc

Experience

Essential

Knowledge of a wide range of administrative procedures including finance.
Understanding of working in a complex organisation.
Knowledge of databases and how to generate reports.

Desirable

Knowledge of the NHS.
Work experience in a health or social care setting.
Personal or work experience of working with diversity e.g. disabled people, people from different cultures.

Person Specification

Additional Requirements

Essential

Must be willing to work within the Trusts policies e.g. confidentiality, data protection, health and safety etc

Qualifications

Essential

GCSE in English and Maths or Equivalent
Must be willing to attend relevant training courses

Desirable

Basic computer/typing qualifications

Skills & behaviours

Essential

Well organised and able to work on own initiative.
Able to work effectively as part of a small team.
Able to relate effectively to a wide range of people with good interpersonal skills.

Desirable

Multi-lingual /or in British Sign Language would be a bonus.

Additional Requirements

Essential

Must be willing to work within the Trusts policies e.g. confidentiality, data protection, health and safety etc

Experience

Essential

Knowledge of a wide range of administrative procedures including finance.
Understanding of working in a complex organisation.
Knowledge of databases and how to generate reports.

Desirable

Knowledge of the NHS.
Work experience in a health or social care setting.
Personal or work experience of working with diversity e.g. disabled people, people from different cultures.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Leeds Teaching Hospitals

Address

St. James's University Hospital

Beckett Street

Leeds

LS9 7TF

Employer's website

https://www.leedsth.nhs.uk/ (Opens in a new tab)

Employer details

Employer name

Leeds Teaching Hospitals

Address

St. James's University Hospital

Beckett Street

Leeds

LS9 7TF

Employer's website

https://www.leedsth.nhs.uk/ (Opens in a new tab)