Job summary
Expected Shortlisting
Date
23/03/2026
Planned Interview
Date
30/03/2026
An
exciting opportunity has arisen for an enthusiastic and well-organised
individual to join the Colorectal team. This is not a traditional secretarial
role; it is to provide both high-quality medical secretarial support and
essential clinical administration.
As
a Team Medical Secretary, you will balance traditional taskssuch as audio
typing and clinical correspondencewith proactive clerical coordination. You
will be a focal point for the service, managing patient pathways, validating
waiting lists, and scheduling appointments to ensure our patients move
smoothly through their 18-week journey. We are looking for a 'can-do'
professional who enjoys a fast-paced environment where clerical precision is
as vital as secretarial expertise, The Core hours of this post is Monday
Friday 37.5 hours per week. Flexible working could be discussed once the candidate is fully embedded within
the team.
Main duties of the job
This
role serves as the essential link between clinical teams and patients,
ensuring the seamless integration of medical correspondence and clinical
administration.
You
will provide a comprehensive, high-quality secretarial service to the
Colorectal clinical teamsincluding Consultants, junior doctors, and
specialist nursing staffto support the delivery of exceptional patient care.
While you will be responsible for audio typing, proofreading clinical
documents, and minute-taking, this position is a dynamic hybrid that extends
well beyond traditional clerical tasks.
A
core responsibility involves actively managing the patient journey. You will
drive improvements in patient experience by facilitating movement through
Referral to Treatment (RTT) pathways and ensuring adherence to national
waiting time standards. This includes:
Pathway Coordination: Ensuring
patients progress smoothly by proactively scheduling and coordinating new and
follow-up appointments.
Waiting List Management: Actively
participating in the validation and maintenance of waiting lists to ensure
data accuracy and clinical safety.
About us
Team
Medical Secretary This role
Assistant
Patient Service Coordinator
Assistant
Business Manager
Business
Manager
Leeds
Teaching Hospitals is committed to our process of redeploying 'at risk'
members of our existing workforce to new roles. As such, all our job adverts
are subject to this policy and we reserve the right to close, delay or remove
adverts while this process is completed. If you do experience a delay in the
shortlisting stage of the recruitment cycle, please bear with us while this
process is completed, and contact the named contact if you have any
questions.
Job description
Job responsibilities
An
exciting opportunity has arisen for an enthusiastic, flexible, and well
organised individual to join the Colorectal team as a Team Medical Secretary.
To
provide a comprehensive and high quality medical secretarial service to
support the Colorectal clinical teams (Consultants, their medical teams e.g.
junior medical staff or specialist nursing staff as appropriate) in
delivering high quality care to the patients of Leeds and beyond. You'll be
responsible for typing and proof reading clinical correspondence, using IT
skills to support consultants, and actively participating in administrative
processes.
The
post holder will be expected to support the Colorectal service by ensuring
that patients smoothly progress through their pathways by coordinating new
and follow-up appointments and addressing telephone and email enquiries.
The
success candidate will also actively be involved with waiting list management
and validation.
This
role will additionally make a key contribution in improving the patient
experience by supporting Directorate teams with the movement of patients
through their 18-week pathway or other national waiting time standards as
appropriate.
Job description
Job responsibilities
An
exciting opportunity has arisen for an enthusiastic, flexible, and well
organised individual to join the Colorectal team as a Team Medical Secretary.
To
provide a comprehensive and high quality medical secretarial service to
support the Colorectal clinical teams (Consultants, their medical teams e.g.
junior medical staff or specialist nursing staff as appropriate) in
delivering high quality care to the patients of Leeds and beyond. You'll be
responsible for typing and proof reading clinical correspondence, using IT
skills to support consultants, and actively participating in administrative
processes.
The
post holder will be expected to support the Colorectal service by ensuring
that patients smoothly progress through their pathways by coordinating new
and follow-up appointments and addressing telephone and email enquiries.
The
success candidate will also actively be involved with waiting list management
and validation.
This
role will additionally make a key contribution in improving the patient
experience by supporting Directorate teams with the movement of patients
through their 18-week pathway or other national waiting time standards as
appropriate.
Person Specification
Qualifications
Essential
- Audio typing/Word Processing Skills
- RSA II or equivalent experience
- GCSE Grade C or above (or
- equivalent e.g. AMSPAR Level 2) in
- English and Maths
Experience
Essential
- Secretarial experience
- Using Microsoft office packages
- including word, excel and PowerPoint
- Prioritising and managing workload to
- meet deadlines
- Use of patient information systems,
- such as PAS.
- Secretarial experience (essential)
- A broad understanding of medical
- terminology and its use within clinical
- correspondence
- Understanding of customer care
- principles.
Desirable
- Liaising with a
- variety of sources to
- provide information
- when required
- Previous healthcare
- experience
- Use of PPM and
- other department relevant system
Person Specification
Qualifications
Essential
- Audio typing/Word Processing Skills
- RSA II or equivalent experience
- GCSE Grade C or above (or
- equivalent e.g. AMSPAR Level 2) in
- English and Maths
Experience
Essential
- Secretarial experience
- Using Microsoft office packages
- including word, excel and PowerPoint
- Prioritising and managing workload to
- meet deadlines
- Use of patient information systems,
- such as PAS.
- Secretarial experience (essential)
- A broad understanding of medical
- terminology and its use within clinical
- correspondence
- Understanding of customer care
- principles.
Desirable
- Liaising with a
- variety of sources to
- provide information
- when required
- Previous healthcare
- experience
- Use of PPM and
- other department relevant system
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
