Job summary
An
exciting opportunity has arisen for an enthusiastic and patient centred
individual to join the Abdominal Medicine and Surgery CSU within the Renal
Transplant/Nephrology departments. This hybrid role will work within these
teams to provide administrative support. Applicants should have a responsible
attitude, be proactive, and demonstrate using initiative and excellent
communication skills; as you will be required to liaise with a wide range of
people, such as patients, families, medical staff, admin staff and the wider
multi-disciplinary team.
The
post holder will be required to work as part of a team providing an
administrative support system for the Renal Transplant Coordinators within the
Renal Transplant and Nephrology departments within Abdominal Medicine and
Surgery.
For
further information please contact Rebecca Montague, Assistant Patient Services Co-Ordinator
Email
:rebecca.montague2@nhs.net
Expected Shortlisting
Date
25/03/2026
Planned Interview
Date
08/04/2026
Main duties of the job
Providing a full secretarial and
administrative service to the departmental team including filing, typing,
photocopying, faxing, distributing information and use of internal and
external email, recruitment administration, plus other administrative duties
to ensure the smooth running of the department.
Organising and prioritising
workload based on the needs of the service.
Setting up, maintaining and
monitoring of office systems and processes, liaising with other members of
the team as appropriate.
Responsibilities/duties may include:- maintaining stock levels of
stationery and other items; recording, processing leave requests to ensure
appropriate authorisation and notification, expense claims etc.
Using and updating databases,
producing reports and statistics for the team and wider distribution, on a
regular and ad hoc basis e.g. waiting lists, attendance management
information.
Maintain office equipment,
reporting faults and escalating problems appropriately
Diary management of senior team
members.
Organising meetings and
appointments. This may include booking
venues etc.
Organisation of conferences, study
days and other events locally and nationally as required, which may include:
Liaising with local and national
speakers.
Booking venues and equipment.
Placing advertisements
Maintaining relevant databases e.g.
attendees; costs.
About us
Our
values are part of what make us different from other trusts, so we see this
as a strength, as well as a responsibility. They have been developed by our
staff and set out what they see as important to how we work. Our five values are:
Patient-centred
Collaborative
Fair
Accountable
Empowered
All
our actions and endeavours will be guided and evaluated through these values
Leeds
Teaching Hospitals is committed to our process of redeploying 'at risk'
members of our existing workforce to new roles. As such, all our job adverts
are subject to this policy and we reserve the right to close, delay or remove
adverts while this process is completed. If you do experience a delay in the
shortlisting stage of the recruitment cycle, please bear with us while this
process is completed, and contact the named contact if you have any
questions.
Leeds
Teaching Hospitals is committed to our process of redeploying 'at risk'
members of our existing workforce to new roles. As such, all our job adverts
are subject to this policy and we reserve the right to close, delay or remove
adverts while this process is completed. If you do experience a delay in the
shortlisting stage of the recruitment cycle, please bear with us while this
process is completed, and contact the named contact if you have any
questions.
Job description
Job responsibilities
To
provide a comprehensive administrative/secretarial service to the Renal
Transplant Co-ordinators. The postholder
will be able to work flexibly and be able to adapt to the changing demands
within the team. The post holder must be able to communicate sensitively and
effectively with a wide range of people including patients, families, medical
staff and the wider multi-disciplinary team. The postholder will be required to
understand the key features of the role and understand the imperative need for
confidentiality and discretion at all times. This is a hybrid role that will be
covering renal transplant as both surgical and nephrology services involved.
The
postholder will undertake administrative responsibilities in support of the
Departmental team and the service. Exercise safe keeping of office equipment,
including sensitive data held on the computer, and all other equipment used.
Job description
Job responsibilities
To
provide a comprehensive administrative/secretarial service to the Renal
Transplant Co-ordinators. The postholder
will be able to work flexibly and be able to adapt to the changing demands
within the team. The post holder must be able to communicate sensitively and
effectively with a wide range of people including patients, families, medical
staff and the wider multi-disciplinary team. The postholder will be required to
understand the key features of the role and understand the imperative need for
confidentiality and discretion at all times. This is a hybrid role that will be
covering renal transplant as both surgical and nephrology services involved.
The
postholder will undertake administrative responsibilities in support of the
Departmental team and the service. Exercise safe keeping of office equipment,
including sensitive data held on the computer, and all other equipment used.
Person Specification
Skills & behaviours
Essential
- Applicants will be required to demonstrate interpersonal skills with the ability to communicate clearly and effectively at all levels.
- Applicants will be required to demonstrate the ability to exercise judgement when dealing with patient enquiries to evaluate the situation and resolve problems.
Desirable
- Ability to work as part of a team and adapt to the requirements of team members.
- Demonstration of enthusiasm for the post.
Qualifications
Essential
- Proficiency in the use of Microsoft Office or equivalent.
- RSA 11 or equivalent standard of typing/word processing.
- Proficiency in use of PowerPoint
- Applicants will be educated to GCSE standard (or equivalent) English language grade C or above.
- Applicants will have experience of using IT applications in a Windows based environment and email.
Desirable
- Understanding of the NHS and the organisation.
Experience
Essential
- Applicants will be required to demonstrate previous experience in dealing with the general public and liaison with healthcare professionals.
- Ability to prioritise, plan and organise own workload.
- Ability to use and act on own initiative.
- Understanding of the need for confidentiality and discretion at all times.
- Flexible approach to working practices.
- Applicants will have excellent organisational skills with the ability to work both independently and as part of a team, prioritise workload, work under pressure, multi-task and meet deadlines
Desirable
- Experience of using spread sheets and databases, and setting up databases.
- Experience of audio typing.
- Diary management of a team
Person Specification
Skills & behaviours
Essential
- Applicants will be required to demonstrate interpersonal skills with the ability to communicate clearly and effectively at all levels.
- Applicants will be required to demonstrate the ability to exercise judgement when dealing with patient enquiries to evaluate the situation and resolve problems.
Desirable
- Ability to work as part of a team and adapt to the requirements of team members.
- Demonstration of enthusiasm for the post.
Qualifications
Essential
- Proficiency in the use of Microsoft Office or equivalent.
- RSA 11 or equivalent standard of typing/word processing.
- Proficiency in use of PowerPoint
- Applicants will be educated to GCSE standard (or equivalent) English language grade C or above.
- Applicants will have experience of using IT applications in a Windows based environment and email.
Desirable
- Understanding of the NHS and the organisation.
Experience
Essential
- Applicants will be required to demonstrate previous experience in dealing with the general public and liaison with healthcare professionals.
- Ability to prioritise, plan and organise own workload.
- Ability to use and act on own initiative.
- Understanding of the need for confidentiality and discretion at all times.
- Flexible approach to working practices.
- Applicants will have excellent organisational skills with the ability to work both independently and as part of a team, prioritise workload, work under pressure, multi-task and meet deadlines
Desirable
- Experience of using spread sheets and databases, and setting up databases.
- Experience of audio typing.
- Diary management of a team
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
