Job summary
Expected Shortlisting
Date
10/02/2026
Planned Interview
Date
24/02/2026
We
are looking for friendly, enthusiastic people to carry out Ward clerk duties,
the posts will be based on Ward J91 which is a Gastroenterology Ward at St
Jamess Hospital in Leeds.
The
post holder will be required to undertake clerical and related duties
enabling the nursing staff to concentrate more freely on direct patient care.
The
post will involve considerable liaison with patients, relatives, hospital
staff, and wards and departments within the Trust. Excellent communication and organisational
skills are paramount, as is a flexible attitude.
Short-listed
applicants will be contacted by email; therefore, applicants are advised to
check their email accounts regularly.
Experience
of office processes is preferred, although not essential, as a training
period will be included in the induction programme.
For
Informal enquires please contact Senior Sister Debbie Surr on (0113)2068718
Main duties of the job
To
undertake administrative duties at ward level including the accurate and
timely recording of patient activity data on Trust systems. To undertake
clerical and related duties on the ward and enable Sister/Charge Nurse and
other ward staff to concentrate more freely on direct patient care. This will
involve considerable liaison with other departments and wards.
The
jobholder will contribute to the maintenance of an environment for effective
care.
Customer
relations
Maintaining a safe environment
PRINCIPAL
DUTIES AND AREAS OF RESPONSIBILITY
Administrative and Clerical Duties
-
Record admission, transfer and discharge activity data onto the Trust
PAS
system.
-
Arrange patients follow-up appointments using the PAS system and
order
transport for patients when required.
-
Record changes to the bed base and inform the relevant corporate
team
-
Handle telephone calls from relatives, hospital staff, public etc, under
guidance where necessary from the sister/Charge Nurse, and making calls where
appropriate on behalf of ward staff.
About us
THE
LEEDS WAY VALUES
Our
values are part of what make us different from other trusts, so we
see
this as strength, as well as a responsibility. They have been Senior Sister
Nurse Ward Sisters Staff Nurse Clinical Support Workers This Post Ward Clerk
AFC number (75) developed by our staff and set out what they see as important
to how we work. Our five values are:
Patient-centred
Collaborative
Fair
Accountable
Empowered
All
our actions and endeavours will be guided and evaluated through
these
values.
Additionally,
the following are core values which relate specifically to
this
post:
Respect the contribution of all members within the team and the
importance
of working together to give patient care.
Commitment to contributing to a quality service in an efficient and
effective
manner.
Recognises the importance of confidentiality.
.
Leeds
Teaching Hospitals is committed to our process of redeploying 'at risk'
members of our existing workforce to new roles. As such, all our job adverts
are subject to this policy and we reserve the right to close, delay or remove
adverts while this process is completed. If you do experience a delay in the
shortlisting stage of the recruitment cycle, please bear with us while this
process is completed, and contact the named contact if you have any
questions.
Job description
Job responsibilities
To
undertake administrative duties at ward level including the accurate and
timely recording of patient activity data on Trust systems. To undertake
clerical and related duties on the ward and enable Sister/Charge Nurse and
other ward staff to concentrate more freely on direct patient care. This will
involve considerable liaison with other departments and wards on behalf of
the ward staff.
The
jobholder will contribute to the maintenance of an environment for effective
care.
JOB
DIMENSIONS
The
jobholder will work within an area caring for patients who require
liver
surgery, liver transplantation and receive care for other liver
related
disease processes.
Customer
relations
Maintaining a safe environment
PRINCIPAL
DUTIES AND AREAS OF RESPONSIBILITY
Administrative and Clerical Duties
-
Record admission, transfer and discharge activity data onto the Trust
PAS
system.
-
Arrange patients follow-up appointments using the PAS system and
order
transport for patients when required.
-
Record changes to the bed base and inform the relevant corporate
team
-
Handle telephone calls from relatives, hospital staff, public etc, under
guidance where necessary from the sister/Charge Nurse, and making calls where
appropriate on behalf of ward staff.
-
Ensure that patients medical records (including x-rays) are available on the
ward, obtaining these where necessary from other departments.
-
Transfer pathology and other reports to patients records, and general
collation
of records promptly and efficiently, especially on patients
discharge.
-
Deliver patients mail.
-
Order stationary and complete requisition forms under instruction from
Sister/Charge Nurse.
Complete
electronic admission/bed system as required
-
Maintaining records on behalf of Sister/ Charge Nurse.
Assisting to maintain high standards of care
Assist in the welcome and reception of patients and visitors into the
clinical
area
Maintain a safe working environment, reporting incidents, accidents,
complaints
Understand the need to maintain and respect patient confidentiality
Participate in in-service training
Participate in mandatory training annually
Participate in annual performance appraisal
Undertake duties on different wards/departments as and when required by
service demands
Develop good working relationship
Participate in appropriate and relevant communications networks
Ensure the maintenance of good relationships, communications and teamwork
with all disciplines within the ward / department
Job description
Job responsibilities
To
undertake administrative duties at ward level including the accurate and
timely recording of patient activity data on Trust systems. To undertake
clerical and related duties on the ward and enable Sister/Charge Nurse and
other ward staff to concentrate more freely on direct patient care. This will
involve considerable liaison with other departments and wards on behalf of
the ward staff.
The
jobholder will contribute to the maintenance of an environment for effective
care.
JOB
DIMENSIONS
The
jobholder will work within an area caring for patients who require
liver
surgery, liver transplantation and receive care for other liver
related
disease processes.
Customer
relations
Maintaining a safe environment
PRINCIPAL
DUTIES AND AREAS OF RESPONSIBILITY
Administrative and Clerical Duties
-
Record admission, transfer and discharge activity data onto the Trust
PAS
system.
-
Arrange patients follow-up appointments using the PAS system and
order
transport for patients when required.
-
Record changes to the bed base and inform the relevant corporate
team
-
Handle telephone calls from relatives, hospital staff, public etc, under
guidance where necessary from the sister/Charge Nurse, and making calls where
appropriate on behalf of ward staff.
-
Ensure that patients medical records (including x-rays) are available on the
ward, obtaining these where necessary from other departments.
-
Transfer pathology and other reports to patients records, and general
collation
of records promptly and efficiently, especially on patients
discharge.
-
Deliver patients mail.
-
Order stationary and complete requisition forms under instruction from
Sister/Charge Nurse.
Complete
electronic admission/bed system as required
-
Maintaining records on behalf of Sister/ Charge Nurse.
Assisting to maintain high standards of care
Assist in the welcome and reception of patients and visitors into the
clinical
area
Maintain a safe working environment, reporting incidents, accidents,
complaints
Understand the need to maintain and respect patient confidentiality
Participate in in-service training
Participate in mandatory training annually
Participate in annual performance appraisal
Undertake duties on different wards/departments as and when required by
service demands
Develop good working relationship
Participate in appropriate and relevant communications networks
Ensure the maintenance of good relationships, communications and teamwork
with all disciplines within the ward / department
Person Specification
Skills & behaviours
Essential
- Ability to work on own initiative Ability
- Follow instructions Ability to work/cope under pressure
- Maintain high standards of personal hygiene and appearance
- Ability to walk considerable distance sometimes carrying bulking load
Desirable
Qualifications
Essential
- Good standard of spoken English Post holder must be willing to undertake training provided, which will take a number of weeks to achieve.
Desirable
- Administrative Qualifications
Experience
Essential
Desirable
- Previous administration experience
Skills & behaviours
Essential
- Ability to work on own initiative Ability
- Follow instructions Ability to work/cope under pressure
- Maintain high standards of personal hygiene and appearance
- Ability to walk considerable distance sometimes carrying bulking load
Desirable
Person Specification
Skills & behaviours
Essential
- Ability to work on own initiative Ability
- Follow instructions Ability to work/cope under pressure
- Maintain high standards of personal hygiene and appearance
- Ability to walk considerable distance sometimes carrying bulking load
Desirable
Qualifications
Essential
- Good standard of spoken English Post holder must be willing to undertake training provided, which will take a number of weeks to achieve.
Desirable
- Administrative Qualifications
Experience
Essential
Desirable
- Previous administration experience
Skills & behaviours
Essential
- Ability to work on own initiative Ability
- Follow instructions Ability to work/cope under pressure
- Maintain high standards of personal hygiene and appearance
- Ability to walk considerable distance sometimes carrying bulking load
Desirable
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
