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Leeds Teaching Hospitals

Ward Clerk (XN02)

Information:

This job is now closed

Job summary

We are looking for friendly, enthusiastic people to carry out Ward clerk duties, the posts will be based on Ward J91/J92 which are Gastroenterology/Hepatology Wards at St Jamess Hospital in Leeds.

The post holder will be required to undertake clerical and related duties enabling the nursing staff to concentrate more freely on direct patient care.

The post will involve considerable liaison with patients, relatives, hospital staff, and wards and departments within the Trust. Excellent communication and organisational skills are paramount, as is a flexible attitude.

Short-listed applicants will be contacted by email; therefore applicants are advised to check their email accounts regularly.

Experience of office processes is preferred, although not essential, as a training period will be included in the induction programme.

Any hours will be considered,full-time ,part-time hours

For Informal enquires please contact Senior Sister Debbie Surr on (0113) 2069191 or Senior Sister Gina

Main duties of the job

To undertake administrative duties at ward level including the accurate and timely recording of patient activity data on Trust systems. To undertake clerical and related duties on the ward and enable Sister/Charge Nurse and other ward staff to concentrate more freely on direct patient care. This will involve considerable liaison with other departments and wards on behalf of the ward staff.

The jobholder will contribute to the maintenance of an environment for

effective care.

About us

Our values are part of what make us different from other trusts, so we

see this as strength, as well as a responsibility. They have been Senior Sister Nurse Ward Sisters Staff Nurse Clinical Support workers This Post Ward Clerk AfC number (75) developed by our staff and set out what they see as important to how we work. Our five values are:

Patient-centred

Collaborative

Fair

Accountable

Empowered

Leeds Teaching Hospitals is committed to our process of redeploying 'at risk' members of our existing workforce to new roles. As such, all our job adverts are subject to this policy and we reserve the right to close, delay or remove adverts while this process is completed. If you do experience a delay in the shortlisting stage of the recruitment cycle, please bear with us while this process is completed, and contact the named contact if you have any questions.

Details

Date posted

11 May 2023

Pay scheme

Agenda for change

Band

Band 2

Salary

£20,270 to £21,318 a year

Contract

Permanent

Working pattern

Full-time

Reference number

C9298-AMS-142

Job locations

St. James's University Hospital

Beckett Street

Leeds

LS9 7TF


Job description

Job responsibilities

To undertake administrative duties at ward level including the accurate and timely recording of patient activity data on Trust systems. To undertake clerical and related duties on the ward and enable Sister/Charge Nurse and other ward staff to concentrate more freely on direct patient care. This will involve considerable liaison with other departments and wards on behalf of the ward staff.

The jobholder will contribute to the maintenance of an environment for effective care.

JOB DIMENSIONS

The jobholder will work within an area caring for patients who require

liver surgery, liver transplantation and receive care for other liver

related disease processes.

Customer relations

Maintaining a safe environment

PRINCIPAL DUTIES AND AREAS OF RESPONSIBILITY

Administrative and Clerical Duties

- Record admission, transfer and discharge activity data onto the Trust

PAS system.

- Arrange patients follow-up appointments using the PAS system and

order transport for patients when required.

- Record changes to the bed base and inform the relevant corporate

team

- Handle telephone calls from relatives, hospital staff, public etc, under guidance where necessary from the Sister/Charge Nurse, and making calls where appropriate on behalf of ward staff.

- Ensure that patients medical records (including x-rays) are available on the ward, obtaining these where necessary from other departments.

- Transfer pathology and other reports to patients records, and general

collation of records promptly and efficiently, especially on patients

discharge.

- Deliver patients mail.

- Order stationary and complete requisition forms under instruction from Sister/Charge Nurse.

- Complete electronic admission/bed system as required

- Maintaining records on behalf of Sister/ Charge Nurse.

Assisting to maintain high standards of care

Assist in the welcome and reception of patients and visitors into the

clinical area

Maintain a safe working environment, reporting incidents, accidents,

complaints

Understand the need to maintain and respect patient confidentiality

Participate in in-service training

Participate in mandatory training annually

Participate in annual performance appraisal

Undertake duties on different wards/departments as and when required by service demands

Develop good working relationship

Participate in appropriate and relevant communications networks

Ensure the maintenance of good relationships, communications and teamwork with all disciplines within the ward / department

Job description

Job responsibilities

To undertake administrative duties at ward level including the accurate and timely recording of patient activity data on Trust systems. To undertake clerical and related duties on the ward and enable Sister/Charge Nurse and other ward staff to concentrate more freely on direct patient care. This will involve considerable liaison with other departments and wards on behalf of the ward staff.

The jobholder will contribute to the maintenance of an environment for effective care.

JOB DIMENSIONS

The jobholder will work within an area caring for patients who require

liver surgery, liver transplantation and receive care for other liver

related disease processes.

Customer relations

Maintaining a safe environment

PRINCIPAL DUTIES AND AREAS OF RESPONSIBILITY

Administrative and Clerical Duties

- Record admission, transfer and discharge activity data onto the Trust

PAS system.

- Arrange patients follow-up appointments using the PAS system and

order transport for patients when required.

- Record changes to the bed base and inform the relevant corporate

team

- Handle telephone calls from relatives, hospital staff, public etc, under guidance where necessary from the Sister/Charge Nurse, and making calls where appropriate on behalf of ward staff.

- Ensure that patients medical records (including x-rays) are available on the ward, obtaining these where necessary from other departments.

- Transfer pathology and other reports to patients records, and general

collation of records promptly and efficiently, especially on patients

discharge.

- Deliver patients mail.

- Order stationary and complete requisition forms under instruction from Sister/Charge Nurse.

- Complete electronic admission/bed system as required

- Maintaining records on behalf of Sister/ Charge Nurse.

Assisting to maintain high standards of care

Assist in the welcome and reception of patients and visitors into the

clinical area

Maintain a safe working environment, reporting incidents, accidents,

complaints

Understand the need to maintain and respect patient confidentiality

Participate in in-service training

Participate in mandatory training annually

Participate in annual performance appraisal

Undertake duties on different wards/departments as and when required by service demands

Develop good working relationship

Participate in appropriate and relevant communications networks

Ensure the maintenance of good relationships, communications and teamwork with all disciplines within the ward / department

Person Specification

Skills & behaviours

Essential

  • Insight into roles responsibilities of post
  • Motivated
  • Reliable
  • Trustworthy
  • Good interpersonal skills
  • Team working

Qualifications

Essential

  • Literate/Numerate

Experience

Essential

  • IT skills

Desirable

  • Clerical Experience

Additional Requirements

Essential

  • Able to fulfil Occupational Health requirements for the post
Person Specification

Skills & behaviours

Essential

  • Insight into roles responsibilities of post
  • Motivated
  • Reliable
  • Trustworthy
  • Good interpersonal skills
  • Team working

Qualifications

Essential

  • Literate/Numerate

Experience

Essential

  • IT skills

Desirable

  • Clerical Experience

Additional Requirements

Essential

  • Able to fulfil Occupational Health requirements for the post

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Leeds Teaching Hospitals

Address

St. James's University Hospital

Beckett Street

Leeds

LS9 7TF


Employer's website

https://www.leedsth.nhs.uk/ (Opens in a new tab)

Employer details

Employer name

Leeds Teaching Hospitals

Address

St. James's University Hospital

Beckett Street

Leeds

LS9 7TF


Employer's website

https://www.leedsth.nhs.uk/ (Opens in a new tab)

Employer contact details

For questions about the job, contact:

Senior Ward Sister

Debbie Surr

debbie.surr@nhs.net

Details

Date posted

11 May 2023

Pay scheme

Agenda for change

Band

Band 2

Salary

£20,270 to £21,318 a year

Contract

Permanent

Working pattern

Full-time

Reference number

C9298-AMS-142

Job locations

St. James's University Hospital

Beckett Street

Leeds

LS9 7TF


Supporting documents

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