Obstetrics Medical Secretary (XN04)

Job description

Job responsibilities

For questions about this job, contact:

Name: Kyla Wardman Position: Patient Services Coordinator Email: michaela.wardman@nhs.net

Job Summary

Band 4 Obstetrics Medical Secretary

Substantive Role – 37.5 hours

We are seeking to recruit a reliable and self-motivated individual to join the secretarial team in Women’s Services, to be based at cross city at St James’s University Hospital and Leeds General Infirmary.

The successful candidate will be able to work well in an environment which has an emotional nature of work, being sensitive to colleagues, patients and their families. Working individually and as part of a team, this role requires an ability to help problem solve and work to deadlines, as well as cover duties such as typing and making appointments.

Applicants should have excellent communication skills, the ability to understand and use IT systems, e.g. Microsoft Excel, and the ability to organise and prioritise multiple tasks.

For further information please contact Kyla Wardman, Patient Services Coordinator, michaela.wardman@nhs.net.

The post holder will provide a comprehensive medical secretarial service to the Consultant and the medical team. They will support and administer processes to sustain the Consultants practice through administrative protocols, processes and procedures in line with service needs. They must be able to communicate sensitively and effectively with a wide range of people including patients, medical staff and colleagues. The secretary may be required to cover for colleagues during absence and work flexible hours when necessary.

The post holder will be responsible for ensuring clinical correspondence and administrative tasks aligned to a Consultants practice are maintained to ensure that internal and National standards/targets are met.

The post holder may be required to deputise and assume supervisory responsibilities during periods of absence.

To ensure that processes/procedures comply with legislative requirements covering Health & Safety, Data Protection and confidentiality.

Our values are part of what make us different from other trusts, so we see this as a strength, as well as a responsibility. They have been developed by our staff and set out what they see as important to how we work. Our five values are:

Patient-centred Collaborative Fair Accountable Empowered

All our actions and endeavours will be guided and evaluated through these values

We’re committed to recruiting exceptional people to deliver outstanding services across Leeds Teaching Hospitals NHS Trust and helping every colleague reach their full potential. We’re looking for a compassionate, inclusive, and collaborative leader who shares our values and can build strong partnerships. We warmly invite applications from people from a variety of backgrounds and sectors, and are especially keen to hear from individuals from a minority ethnic background. We’re dedicated to creating a diverse and inclusive environment where everyone feels valued, supported, and has a true sense of belonging, as we work together to deliver the best in healthcare to the people of Leeds and beyond.

To comply with UK Government regulations on Skilled Worker sponsorship, Leeds Teaching Hospital NHS Trust is unable to provide sponsorship to applicants who do not meet the eligibility criteria or the salary threshold concessions set out under the Skilled Worker visa route. Please take this into consideration before submitting your application. Full guidance on these concessions, including details of who may qualify, can be found here.

Person Specification

Qualifications

Essential

• GCSE Grade C or above (or equivalent e.g. AMSPAR Level 2 qualification) English and Maths

Experience

Essential

• Understanding and knowledge of office based procedures/systems gained over a significant period.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Leeds Teaching Hospitals

Address

Cross Site

Leeds

West Yorkshire

LS9 7TF

Employer's website

https://www.leedsth.nhs.uk/ (Opens in a new tab)