Job summary
We have an exciting opportunity for a competent, highly motivated, flexible and enthusiastic person to support the Legal Services team, based in the Queen Elizabeth Hospital, Gateshead.
The successful candidate will provide confidential and efficient administrative support for the service. This post would suit an applicant who has fantastic IT skills and is able to manage a variety of electronic databases and spreadsheets. The post requires excellent time management and organisational skills as well as interpersonal skills.
Main duties of the job
The post holder will provide a high quality administrative service to the Legal Services team in order to support the delivery of legal services to the organisation.
About us
Based in the North East of England we provide a range of hospital and community health services from our leading facilities, including the Queen Elizabeth Hospital, Blaydon urgent care centre and Bensham Hospital, all within Gateshead.
Established in 2005, we were one of the first foundation trusts in the country and since then have consistently achieved the highest levels of care for patients.
We now employ around 4,800 staff and currently provide 444 hospital beds across the Gateshead region.
Our values should be the 'golden thread' which runs through everything we do - they are the core of who we are. Our five values can easily be remembered by the simple acronymICORE; Innovation, Care, Openness, Respect, Engagement.
We have a number of staff networks including the Global Ethnic Majority (GEM) network, D-Ability network, LGBTQ+ Network and the Women's Network, to challenge us and help us to constantly improve. Our Armed Forces network is one of our emerging networks.
The health and wellbeing of our staff is one of our highest priorities, and we offer a range of support and initiatives as part of our 'Balance' programme balancegateshead.com to cater for our diverse workforce, so that your individual needs can be supported, allowing you a happy and healthy working experience with us.
Job description
Job responsibilities
To provide timely and efficient general administrative support to the Legal Services team on a day to day basis.
To carry out a full range of administrative duties, including managing the teams general email inbox, handling telephone queries, maintenance of case files and team spreadsheets, data collection and input, and the collation and preparation of records for disclosure to third parties.
To ensure that correspondence and disclosures are carefully prepared and forwarded to Coroners, solicitors, Trust staff and external bodies, as expediently as possible.
To assist in the monitoring of the Trusts duty of candour compliance and providing support.
To be involved in ongoing training and development within the team.
Job description
Job responsibilities
To provide timely and efficient general administrative support to the Legal Services team on a day to day basis.
To carry out a full range of administrative duties, including managing the teams general email inbox, handling telephone queries, maintenance of case files and team spreadsheets, data collection and input, and the collation and preparation of records for disclosure to third parties.
To ensure that correspondence and disclosures are carefully prepared and forwarded to Coroners, solicitors, Trust staff and external bodies, as expediently as possible.
To assist in the monitoring of the Trusts duty of candour compliance and providing support.
To be involved in ongoing training and development within the team.
Person Specification
QUALIFICATIONS & TRAINING
Essential
- GCSE English and Maths or equivalent
Desirable
- Other relevant qualification
SKILLS/KNOWLEDGE
Essential
- Relevant IT skills, Microsoft Office (Outlook, Excel, Word)
- Effective written and verbal communication skills
- Good organising and coordinating skills
- Ability to work with a full range of staff
- Ability to work to deadlines and manage time under pressure
- Ability to work alone and as part of a team
Desirable
- Familiarity with medical / legal terminology
- Previous experience of medical records and hospital systems
- Knowledge of the duty of candour, data protection and GDPR Regulations and requirements
EXPERIENCE
Essential
- Administrative or secretarial experience
Desirable
- Experience of working in the NHS / healthcare or legal setting
Person Specification
QUALIFICATIONS & TRAINING
Essential
- GCSE English and Maths or equivalent
Desirable
- Other relevant qualification
SKILLS/KNOWLEDGE
Essential
- Relevant IT skills, Microsoft Office (Outlook, Excel, Word)
- Effective written and verbal communication skills
- Good organising and coordinating skills
- Ability to work with a full range of staff
- Ability to work to deadlines and manage time under pressure
- Ability to work alone and as part of a team
Desirable
- Familiarity with medical / legal terminology
- Previous experience of medical records and hospital systems
- Knowledge of the duty of candour, data protection and GDPR Regulations and requirements
EXPERIENCE
Essential
- Administrative or secretarial experience
Desirable
- Experience of working in the NHS / healthcare or legal setting
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
