South West London and St Georges Mental Health NHS Trust

Office Manager

The closing date is 23 November 2025

Job summary

Are you keen to progress into an office manager, leadership position? Are you passionate, able to use your initiative and motivated to lead the admin team to provide support for Talking Therapies? If so, then you could be the person we are looking for.

An exciting opportunity has become available for a Band 5 office manager position within Merton Talking Therapies. This is a full-time role for 37.5 hours per week, leading an admin team who provide admin and clerical support for the Merton Talking Therapies Service. The candidate will need to possess a strong administrative background enabling them to support the service to a high standard, providing efficient and professional administrative support. This is a busy and varied role.

Main duties of the job

To manage Merton Talking Therapies Administration Staff and office tasks to ensure effective communication between staff, service users, departments and a variety of external agencies/organizations and referrers.
To support the Merton Talking Therapies Service Manager in pathway management of the Kingston Talking Therapies caseload.
To work closely with and liaise with all internal teams to ensure referrals are navigated appropriately to and from the Merton Talking Therapies Service.
To manage all administration tasks including coordination of scheduling appointments, managing referral and discharge communications, room bookings, responding to calls, disseminating key information across administrative team, collating statistics and returns as required by the Trust, word-processing as well as developing and maintaining filing systems adhering to Data Protection and Good Information governance practices.

About us

We are Proud to Belong at South West London and St George's Mental Health NHS Trust.

We have expert services, a rich history and a clear commitment to providing the best quality care for those with mental ill-health. The Care Quality Commission already rates our services as 'good' - we aspire to be 'outstanding'.

This is a great time to join us. We are transforming the way we care for our communities to support our mission of Making Life Better Together. We have built two brand new mental health facilities at Springfield University Hospital, which are amongst the best in the world. More developments are planned across our sites and services as we invest a further £120m to upgrade and modernise our estate by 2027.

We are inclusive and diverse and strive to be actively anti racist. We want to attract people from all backgrounds and experiences to enrich the work we do together. We are proud to co-produce and involve our local communities in all that we do.

We offer flexible working, career development and a variety of benefits to enable a positive, welcoming environment in which our people and their careers can thrive.

Come and join our inclusive teams and help our patients on their recovery journey.

Date posted

11 November 2025

Pay scheme

Agenda for change

Band

Band 5

Salary

£35,763 to £43,466 a year per annum inclusive of outer London HCAS

Contract

Permanent

Working pattern

Full-time

Reference number

294-COMM-7606168-JB

Job locations

Generator Business Centre

95 Miles Rd

Mitcham

CR4 3FH

Job description

Job responsibilities

Management

To line-manage the Merton Talking Therapies office administrators, which includes responsibility for interviewing, appraisal and sickness absence following disciplinary procedures if required.

To manage all office tasks to meet operational needs and work within budget constraints.

Operational

To establish and maintain all office management and administrative systems for Merton Talking Therapies, including IAPTus, RiO and eProcurement system documentation.

To be responsible for setting up landline log ins for new staff.

To undertake duty of a designated Fire Warden of the department.

To manage Office Administration staff ensuring the office is manned during operational hours.

To implement and contribute to policy and service development in relation to own area of work.

To pay heed to keeping abreast of policies and procedures relating to administration and Health and Safety.

Communication

To be responsible for receiving complex and confidential information in regards to a range of matters and ensuring that this is dealt with in a professional manner.

To manage a process of effective communication/team briefings, with staff under sphere of responsibility.

To communicate with all disciplines in an effective manner using tact and diplomacy in often difficult situations ensuring confidentiality is maintained when appropriate.

To communicate with various agencies, consultancies and staff ensuring prompt acknowledgement of referrals.

Where necessary, identify new systems to improve efficiency within administration task and team.

To ensure all complaints are dealt with professionally and resolved within appropriate timescales.

To oversee the reception of visitors to the various hubs of the Merton Talking Therapies Service and ensuring that all calls are handled politely and appropriately.

To be responsible for raising, where appropriate, any administration and/or staffing concerns to the senior management team.