Job summary
Our active, high-profile Finance and Procurement department wants a new team member who is keen to help patients and support colleagues in buying a wide range of goods and services, promoting social value and providing excellent customer services. As part of a friendly team, you will be encouraged to work on your own initiative and develop buying skills and gain experience in a key support service
Career Progression pathways and development opportunities:
We are committed to getting the very best out of our staff and support staff in their career aspirations. We offer access free training to develop your skills and knowledge to enhance your potential career development.
Main duties of the job
o You will be a key member of a small team in sourcing goods and services using electronic procurement systems. You will do this by turning internal requisitions into purchase orders which will often first involve seeking information from suppliers and clarifying requirements with requesters.
o You will be using emails and other methods of communication to respond to customer queries
o You will maintain accurate procurement records to help with reporting requirements
o You will help advise customers how to engage with procurement and follow correct processes
o You will be required to work to a high level of accuracy with very good communication skills and a pro-active approach to managing your tasks. Computer skills and the ability to learn new systems is essential
o You will need to be able to manage your own tasks following instruction and engage with and support other team members
Flexible working:
We are proud to offer agile and flexible working opportunities as part of our new ways of working, and we are happy to talk flexible working at the interview stage. In this role you will be able to work Monday to Friday in the time frames from 9 to 5, giving you the very best of good work life balance.
About us
We are Proud to Belong at South West London and St George's Mental Health NHS Trust.
We have expert services, a rich history and a clear commitment to providing the best quality care for those with mental ill-health. The Care Quality Commission already rates our services as 'good' - we aspire to be 'outstanding'.
This is a great time to join us. We are transforming the way we care for our communities to support our mission of Making Life Better Together. We have built two brand new mental health facilities at Springfield University Hospital, which are amongst the best in the world. More developments are planned across our sites and services as we invest a further £120m to upgrade and modernise our estate by 2027.
We are inclusive and diverse and strive to be actively anti racist. We want to attract people from all backgrounds and experiences to enrich the work we do together. We are proud to co-produce and involve our local communities in all that we do.
We offer flexible working, career development and a variety of benefits to enable a positive, welcoming environment in which our people and their careers can thrive.
Come and join our inclusive teams and help our patients on their recovery journey.
About our locations:
Tolworth Hospital, Surbiton
Job description
Job responsibilities
Sourcing
Ensures that the identification of sources for the provision of goods and services is compliant with the Trusts Procurement Policy and Standing Financial Instructions.
Seeks market knowledge to support purchasing activity
Assists with the research and evaluation of new sources of supply.
Ensures that orders are prepared accurately and in a timely manner utilising whatever manual or electronic means are appropriate
Supports purchasing activity which contributes to social value
Catalogue management
Manages the trust electronic catalogue of approved products in consultation with departments using Trust procedures.
Ensures that product records are consistent with agreed formats in terms of coding, description and entry into electronic data bases including any used for the production of orders.
Contract making and public procurement
Assists in the development, analysis and the award process of contracts in accordance with Trust Procurement Policy, Standing Financial Instructions and applicable internal and external governance
Leads on the evaluation of quotations and support with tenders as directed by the Head of Procurement.
Assists in the monitoring and review of contract performance.
Leads on specific contracts/projects under the direction of the Head of Procurement.
Leads on reviewing and maintaining the contract data base.
Job description
Job responsibilities
Sourcing
Ensures that the identification of sources for the provision of goods and services is compliant with the Trusts Procurement Policy and Standing Financial Instructions.
Seeks market knowledge to support purchasing activity
Assists with the research and evaluation of new sources of supply.
Ensures that orders are prepared accurately and in a timely manner utilising whatever manual or electronic means are appropriate
Supports purchasing activity which contributes to social value
Catalogue management
Manages the trust electronic catalogue of approved products in consultation with departments using Trust procedures.
Ensures that product records are consistent with agreed formats in terms of coding, description and entry into electronic data bases including any used for the production of orders.
Contract making and public procurement
Assists in the development, analysis and the award process of contracts in accordance with Trust Procurement Policy, Standing Financial Instructions and applicable internal and external governance
Leads on the evaluation of quotations and support with tenders as directed by the Head of Procurement.
Assists in the monitoring and review of contract performance.
Leads on specific contracts/projects under the direction of the Head of Procurement.
Leads on reviewing and maintaining the contract data base.
Person Specification
Training & Qualification
Essential
- GCSE level qualifications
Desirable
- Evidence of continuing professional development
- Membership of CIPS
- Attendance at customer services, procurement training or other relevant on-line or in person events
Experience
Essential
- Relevant experience of buying, requesting or managing goods and services
- Practical experience of assisting and communicating with internal and external people within an organisation
- Experience of prioritising work and managing multiple tasks to meet deadlines
Desirable
- Experience of working in healthcare
- Experience of participation in collaborative procurement
- Experience of supplier relationship management
Knowledge & Skills
Essential
- Good written and verbal communication skills
- Good interpersonal and customer service skills
- Good working knowledge of Microsoft products including Word, Excel, Outlook
Desirable
- Knowledge of public procurement legislation, principles and technique and its use
- Knowledge of procurement IT systems
- Understanding of value for money and cost improvement
Person Specification
Training & Qualification
Essential
- GCSE level qualifications
Desirable
- Evidence of continuing professional development
- Membership of CIPS
- Attendance at customer services, procurement training or other relevant on-line or in person events
Experience
Essential
- Relevant experience of buying, requesting or managing goods and services
- Practical experience of assisting and communicating with internal and external people within an organisation
- Experience of prioritising work and managing multiple tasks to meet deadlines
Desirable
- Experience of working in healthcare
- Experience of participation in collaborative procurement
- Experience of supplier relationship management
Knowledge & Skills
Essential
- Good written and verbal communication skills
- Good interpersonal and customer service skills
- Good working knowledge of Microsoft products including Word, Excel, Outlook
Desirable
- Knowledge of public procurement legislation, principles and technique and its use
- Knowledge of procurement IT systems
- Understanding of value for money and cost improvement
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
