Job summary
Medical Revalidation & Governance Administrator
2 days p/w (15 hours)
We are looking to recruit an experienced administrator to join the Trust's Appraisal & Revalidation team. This role can be worked flexibly, including remote working, with occasional meetings in person at Springfield Hospital. The post-holder will work alongside the Medical Appraisal & Revalidation Lead and the Trust's Responsible Officer, as well as the Medical Staffing team.
Applications are invited from experienced administrators who are keen to move into medical governance work in a mental health setting. Informal enquires are welcomed and encouraged.
Main duties of the job
The main role of the Medical Revalidation & Governance Officer is to co-ordinate and provide administrative support to the appraisal and revalidation processes.
In particular, the post holder will oversee and maintain the appraisal and revalidation records/electronic data system, ensure that the systems are in place and available to those requiring them and that are held securely. Regular quality control checks will be undertaken to ensure the appraisal documentation submitted meets the agreed standards. The post holder will maintain a database of trained appraisers to ensure that there are sufficient numbers to meet the needs of the medical workforce. The Medical Revalidation & Governance Officer will provide quarterly performance reports to the AMD for A&R outlining appraisal activity. The post holder will ensure that the information on each doctor's practice is made available to them in a timely manner.
Please see job description for full details of the role.
About us
South West London and St George's Mental Health NHS Trust has a rich history, well-established community links and an international reputation. We provide a full range of local mental health services to the Kingston, Merton, Richmond, Sutton and Wandsworth London boroughs, as well as specialist forensic mental health services, including high secure services, at Springfield Hospital.
We take pride in providing specialist care to our service users where our Trust values; being consistent, compassionate, collaborative, respectful and open is at the heart of everything we do. When you join us, you'll be part of something special - an innovative and rapidly growing organisation that is helping to redefine the Mental Health, education and social care landscape in the UK.
About the location:
Springfield University Hospital, Tooting
Our largest, 19-ward site is in Springfield Village, created following our £150m investment into two new world class mental health facilities. A 32-acre public park, shops and cafes are coming soon. Close to shops, cafes and Tooting Bec on the Northern Line plus Earlsfield and Tooting rail stations and bus routes.
Job description
Job responsibilities
KEY RESULT AREAS:
The post holder will meet regularly with the AMD for A&R and Deputy MD to monitor and manage the revalidation and appraisal processes
Provide support to the AMD for A&R and Deputy MD in quality control systems required for medical appraisal, carrying out timely and accurate information analysis and reporting and present findings in an agreed manner.
Maintain administrative and information resources, reporting systems and databases for internal and external assessment of medical revalidation. Provide to information the medical appraisal team on process and statistical information matters.
Support and inform the requirement and targeting of resources, monitoring, implementing and evaluating jobs and delivery of associated financial plans by providing high quality information and analysis on the medical appraisal process, targets and outcomes.
Contribute to the efficient delivery of the medical appraisal systems / processes, ensuring it is delivered on time.
Support and contribute to the development of key performance indicators for the successful assessment of performance for medical revalidation
Draw up agendas and take minutes for the six-monthly Medical Professional Governance meeting.
Draw up agendas and take minutes for ad hoc meetings of Medical Appraisers.
Draw up agendas and take minutes for the monthly Revalidation Decisions Group meeting.
Contribute to effective information management and governance within the team
Ensure that all appraisals are planned, agreed and recorded on L2P system
Chase up late appraisals
Support the AMD for A&R to ensure regular monthly reviews and update the GMC Connect database of doctors registered with the Trusts RO for revalidation
Carry out monthly reconciliation of names with Medical HR records (starters, leavers honorary appointments, etc) and the L2P system
Collate and respond to enquiries from doctors submitted to the revalidation@swlstg-tr.nhs.uk email address concerning appraisal and revalidation in a timely manner
Be the first point of contact between the Trust Revalidation Team and the L2P Support Team which provides the IT system to support revalidation within the Trust
Liaise with Deputy MD and AMD for A&R to ensure that revalidation decisions are made in accordance with agreed GMC schedules.
Job description
Job responsibilities
KEY RESULT AREAS:
The post holder will meet regularly with the AMD for A&R and Deputy MD to monitor and manage the revalidation and appraisal processes
Provide support to the AMD for A&R and Deputy MD in quality control systems required for medical appraisal, carrying out timely and accurate information analysis and reporting and present findings in an agreed manner.
Maintain administrative and information resources, reporting systems and databases for internal and external assessment of medical revalidation. Provide to information the medical appraisal team on process and statistical information matters.
Support and inform the requirement and targeting of resources, monitoring, implementing and evaluating jobs and delivery of associated financial plans by providing high quality information and analysis on the medical appraisal process, targets and outcomes.
Contribute to the efficient delivery of the medical appraisal systems / processes, ensuring it is delivered on time.
Support and contribute to the development of key performance indicators for the successful assessment of performance for medical revalidation
Draw up agendas and take minutes for the six-monthly Medical Professional Governance meeting.
Draw up agendas and take minutes for ad hoc meetings of Medical Appraisers.
Draw up agendas and take minutes for the monthly Revalidation Decisions Group meeting.
Contribute to effective information management and governance within the team
Ensure that all appraisals are planned, agreed and recorded on L2P system
Chase up late appraisals
Support the AMD for A&R to ensure regular monthly reviews and update the GMC Connect database of doctors registered with the Trusts RO for revalidation
Carry out monthly reconciliation of names with Medical HR records (starters, leavers honorary appointments, etc) and the L2P system
Collate and respond to enquiries from doctors submitted to the revalidation@swlstg-tr.nhs.uk email address concerning appraisal and revalidation in a timely manner
Be the first point of contact between the Trust Revalidation Team and the L2P Support Team which provides the IT system to support revalidation within the Trust
Liaise with Deputy MD and AMD for A&R to ensure that revalidation decisions are made in accordance with agreed GMC schedules.
Person Specification
Experience
Essential
- Experience of managing a busy administration workload with multiple priorities
- Experience of working effectively with a wide variety of staff at different levels
- Experience of developing and improving administrative procedures and practices
- Experience of using initiative and enthusiasm to problem to solve problems
- Previous knowledge and experience of working in a busy customer care environment
Desirable
- Experience of working in an NHS Medical staffing/HR environment
Training & Qualifications
Essential
- Evidence of continuing personal and professional development
- Knowledge of NHS data/ Information Governance issues
Desirable
- A relevant professional qualification
Person Specification
Experience
Essential
- Experience of managing a busy administration workload with multiple priorities
- Experience of working effectively with a wide variety of staff at different levels
- Experience of developing and improving administrative procedures and practices
- Experience of using initiative and enthusiasm to problem to solve problems
- Previous knowledge and experience of working in a busy customer care environment
Desirable
- Experience of working in an NHS Medical staffing/HR environment
Training & Qualifications
Essential
- Evidence of continuing personal and professional development
- Knowledge of NHS data/ Information Governance issues
Desirable
- A relevant professional qualification
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
