Job summary
An excellent opportunity has arisen within the Medical Staffing team for an experienced, enthusiastic and well organised individual who is currently working within a medical staffing role or has done so in the past.
Medical Staffing is a specialised area of HR and it is expected that the successful candidate will have some experience of working within a Medical Staffing team and will be able to build on the medical staffing skills and experience that has already been gained in previous or current roles. Applicants should be able to demonstrate commitment and have excellent communication and interpersonal skills to enable the applicant to support our medical staff.
Vacancywill close early should sufficient applications be received before the closing date.
Main duties of the job
As the Medical Staffing specialist, you will be responsible for managing the recruitment of medical staff for the Trust including Consultant recruitment via AAC panels as well as manage the Junior Doctor rotations. The role will involve working in partnership with Heads of Service and departmental managers, Royal College of Psychiatry, Health Education England (HEE) and other external stakeholders.
The successful post holder will be expected to provide a quality assurance and customer focused role to ensure that all administrative tasks associated with the medical recruitment process are checked and monitored in line with set key performance indicators.
In return, South West London and St Georges NHS Mental Health Trust will offer you the opportunity to develop your career in a supportive and dynamic environment.
About us
We are Proud to Belong at South West London and St George's Mental Health NHS Trust.
We have expert services, a rich history and a clear commitment to providing the best quality care for those with mental ill-health. The Care Quality Commission already rates our services as 'good' - we aspire to be 'outstanding'.
This is a great time to join us. We are transforming the way we care for our communities to support our mission of Making Life Better Together. We have built two brand new mental health facilities at Springfield University Hospital, which are amongst the best in the world. More developments are planned across our sites and services.
We are inclusive and diverse and strive to be actively anti racist. We want to attract people from all backgrounds and experiences to enrich the work we do together. We are proud to co-produce and involve our local communities in all that we do.
We offer flexible working, career development and a variety ofbenefits to enable a positive, welcoming environment in which our people and their careers can thrive. Come and join our inclusive teams and help our patients on their recovery journey.
Job description
Job responsibilities
- To lead, contribute and monitor on all medical recruitment across the Trust and will focus on a number of areas:
- Lead and manage on all medical recruitment across the Trust, including SAS, specialist Doctors, Locum Consultants, Consultants, Junior Doctors and Junior Doctor rotations.
- Attend monthly services meetings to progress vacancies to recruitment and freezing vacancies where required.
- Being the social media advertising expert, to include proactive resourcing for specialist roles.
- Provide training and coaching to medical hiring managers on the Trusts e-recruitment system and support them to be able to use the e-recruitment system efficiently and effectively.
- Lead on the administration of the AAC panels and attendance as and when required.
- Supporting with medical agency/bank conversion to fixed term or permanent roles and any administration as and when required.
- Taking an account management approach, ensuring a timely and high-quality proactive medical recruitment service is facilitated across the Trust in accordance with the agreed standards of practice. This includes supporting the Head of Medical Staffing in providing consistent and proactive advice/guidance to managers, on recruitment and its processes.
- To ensure that the medical recruitment pipeline is proactively progressed and that activities are completed and achieved within set and agreed timelines. This includes horizon scanning and resolve issues before this are escalated. This includes proactively reviewing vacancies not yet progressed to recruitment, linking with service leads to ensure these are progressed and keeping the Head of Medical Staffing updated at all times.
- To take a talent management approach, ensuring candidates in the pipeline who is appointable is moved across into other vacancies should there not be enough vacancies to offer from a given campaign.
- To have responsibility for and progress medical honorary contracts pre-employment checks, ensuring a timely facilitation of these in line with agreed timelines.
- To adhere to the embedded recruitment practices in place and ensure these are followed for medical recruitment in line with relevant policy and procedure, HR best practice and current legislative requirements. These will include standardized procedures, templates and practices relating to:
- Advertising
- Job descriptions and Person Specifications
- Shortlisting
- Interviewing
- Occupational testing
- Pre-appointment checks
- Offer letters and contracts
- Psychrometric testing Liaising and coordinating of testing with providers.
- To be responsible for the pre-employment checks for all medical recruitment, including medical honorary contracts and junior doctor rotations and take full responsibility for ensuing, that all pre-employment checks are collated and record in the staff files. This includes issuing relevant contracts, ESR inputting in line with payroll deadlines. This includes participating in the resourcing office rota and support on any pre-employment checks which may arise when in the office, including non-medical.
- Ensure all employment checks and paperwork is accurate and compliant with NHS Employers Employment check Standards and to brief staff on any updates as necessary. This includes ensuring compliance with the GDPR legislation in relation to recruitment and employment records.
- To participate in audits and spot checking as and when required, and as directed by the Recruitment Manager, to ensure consistency across all checks in line with legal requirements and obligations.
- To issue certificate of sponsorship (COS) where required for medical staff, under the supervision of the Recruitment Manager to ensure compliance against the Home Office requirements and legal obligations.
- To lead and undertake all aspects of arranging AAC panels for consultant interviews, including contacting the Royal College requesting and chasing reps where required. This includes, submitting relevant outcome paperwork to the Royal College on appointment. In the absence of the Head of Medical Staffing attend AAC panel interviews.
- To ensure that all job descriptions are submitted to the Royal College for approval prior to advertising. This includes, liaising with Clinical Directors and Service Leads obtaining relevant job descriptions. To maintain the medical job description library and ensure that this updated with new and/or approved job descriptions.
- To ensure that Royal College representatives are reimbursed for their travel expenses.
Job description
Job responsibilities
- To lead, contribute and monitor on all medical recruitment across the Trust and will focus on a number of areas:
- Lead and manage on all medical recruitment across the Trust, including SAS, specialist Doctors, Locum Consultants, Consultants, Junior Doctors and Junior Doctor rotations.
- Attend monthly services meetings to progress vacancies to recruitment and freezing vacancies where required.
- Being the social media advertising expert, to include proactive resourcing for specialist roles.
- Provide training and coaching to medical hiring managers on the Trusts e-recruitment system and support them to be able to use the e-recruitment system efficiently and effectively.
- Lead on the administration of the AAC panels and attendance as and when required.
- Supporting with medical agency/bank conversion to fixed term or permanent roles and any administration as and when required.
- Taking an account management approach, ensuring a timely and high-quality proactive medical recruitment service is facilitated across the Trust in accordance with the agreed standards of practice. This includes supporting the Head of Medical Staffing in providing consistent and proactive advice/guidance to managers, on recruitment and its processes.
- To ensure that the medical recruitment pipeline is proactively progressed and that activities are completed and achieved within set and agreed timelines. This includes horizon scanning and resolve issues before this are escalated. This includes proactively reviewing vacancies not yet progressed to recruitment, linking with service leads to ensure these are progressed and keeping the Head of Medical Staffing updated at all times.
- To take a talent management approach, ensuring candidates in the pipeline who is appointable is moved across into other vacancies should there not be enough vacancies to offer from a given campaign.
- To have responsibility for and progress medical honorary contracts pre-employment checks, ensuring a timely facilitation of these in line with agreed timelines.
- To adhere to the embedded recruitment practices in place and ensure these are followed for medical recruitment in line with relevant policy and procedure, HR best practice and current legislative requirements. These will include standardized procedures, templates and practices relating to:
- Advertising
- Job descriptions and Person Specifications
- Shortlisting
- Interviewing
- Occupational testing
- Pre-appointment checks
- Offer letters and contracts
- Psychrometric testing Liaising and coordinating of testing with providers.
- To be responsible for the pre-employment checks for all medical recruitment, including medical honorary contracts and junior doctor rotations and take full responsibility for ensuing, that all pre-employment checks are collated and record in the staff files. This includes issuing relevant contracts, ESR inputting in line with payroll deadlines. This includes participating in the resourcing office rota and support on any pre-employment checks which may arise when in the office, including non-medical.
- Ensure all employment checks and paperwork is accurate and compliant with NHS Employers Employment check Standards and to brief staff on any updates as necessary. This includes ensuring compliance with the GDPR legislation in relation to recruitment and employment records.
- To participate in audits and spot checking as and when required, and as directed by the Recruitment Manager, to ensure consistency across all checks in line with legal requirements and obligations.
- To issue certificate of sponsorship (COS) where required for medical staff, under the supervision of the Recruitment Manager to ensure compliance against the Home Office requirements and legal obligations.
- To lead and undertake all aspects of arranging AAC panels for consultant interviews, including contacting the Royal College requesting and chasing reps where required. This includes, submitting relevant outcome paperwork to the Royal College on appointment. In the absence of the Head of Medical Staffing attend AAC panel interviews.
- To ensure that all job descriptions are submitted to the Royal College for approval prior to advertising. This includes, liaising with Clinical Directors and Service Leads obtaining relevant job descriptions. To maintain the medical job description library and ensure that this updated with new and/or approved job descriptions.
- To ensure that Royal College representatives are reimbursed for their travel expenses.
Person Specification
Qualifications
Essential
- Educated to degree level or equivalent
- Medical recruitment training qualification or proven experience
- Evidence of continuing personal and professional development
Desirable
- Membership of the Chartered Institute of Personnel and Development (CIPD) or willingness to work towards membership.
Experience
Essential
- Experience of working within a medical or recruitment function in an NHS organisation
- Experience of managing key processes: DBS, Home Office COS applications, etc.
- Experience of Junior Doctor Rotations and entire process
- Experience of managing medical rota's for junior doctors
- Experience of using recruitment software applications specifically TRAC, ESR, and Allocate, including reporting tools
- Experience managing a diverse workload and setting and achieving deadlines
- Demonstrable experience of managing various recruitment campaigns at the same time
- Experience (or knowledge) of Advisory Appointment Committee [AAC] panels and process.
- Demonstrate experience of account management approaches to recruitment
- Experience of providing and fostering excellent customer service
Desirable
- Experience of consultant recruitment and Labour market trends
- Evidence of planning and delivering programmes and projects and services on time.
Knowledge and skills
Essential
- Up-to-date knowledge of best practice in recruitment and selection techniques and pre-employment Check Standards
- Good knowledge of Medical & Dental Terms and Conditions of Service as it relates to all medical staff; able to translate for others into practice and procedure.
- Good knowledge of medical staffing and key issues
- Knowledge of medical rota's and compliance
- Knowledge of Audits.
- Understanding of how successful medical recruitment contributes to the overall HR Strategy and patient care
- Excellent communication skills and ability to communicate effectively with a wide range of people including Senior managers.
Desirable
- Ability to identify risks, anticipate issues and create solutions and to resolve problems in relation to project or service delivery.
- oKnowledge of Labour market trends and key employment law UKVI
Person Specification
Qualifications
Essential
- Educated to degree level or equivalent
- Medical recruitment training qualification or proven experience
- Evidence of continuing personal and professional development
Desirable
- Membership of the Chartered Institute of Personnel and Development (CIPD) or willingness to work towards membership.
Experience
Essential
- Experience of working within a medical or recruitment function in an NHS organisation
- Experience of managing key processes: DBS, Home Office COS applications, etc.
- Experience of Junior Doctor Rotations and entire process
- Experience of managing medical rota's for junior doctors
- Experience of using recruitment software applications specifically TRAC, ESR, and Allocate, including reporting tools
- Experience managing a diverse workload and setting and achieving deadlines
- Demonstrable experience of managing various recruitment campaigns at the same time
- Experience (or knowledge) of Advisory Appointment Committee [AAC] panels and process.
- Demonstrate experience of account management approaches to recruitment
- Experience of providing and fostering excellent customer service
Desirable
- Experience of consultant recruitment and Labour market trends
- Evidence of planning and delivering programmes and projects and services on time.
Knowledge and skills
Essential
- Up-to-date knowledge of best practice in recruitment and selection techniques and pre-employment Check Standards
- Good knowledge of Medical & Dental Terms and Conditions of Service as it relates to all medical staff; able to translate for others into practice and procedure.
- Good knowledge of medical staffing and key issues
- Knowledge of medical rota's and compliance
- Knowledge of Audits.
- Understanding of how successful medical recruitment contributes to the overall HR Strategy and patient care
- Excellent communication skills and ability to communicate effectively with a wide range of people including Senior managers.
Desirable
- Ability to identify risks, anticipate issues and create solutions and to resolve problems in relation to project or service delivery.
- oKnowledge of Labour market trends and key employment law UKVI
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
