Job summary
This is an exciting opportunity for a dynamic, motivated and organised individual to join the theatre team at Homerton Healthcare.
The Theatre Equipment Coordinator will support the smooth and safe running of operating theatres by managing surgical equipment, specialist consumables, and loan kits across all specialties.
They will work closely with theatre teams, sterile services, procurement, and external suppliers.
The post holder will need to ensure necessary equipment is available to prevent delays to patient care.
The applicant will support the team leaders at scheduling meetings, take notes and support them arrange loan equipment. They will act as a point of contact from company representatives who come to the department.
** This advert may close before the closing date if a high number of applicants received.**
Main duties of the job
- Work closely with the Theatre Coordinator, Team Leaders, and wider theatre teams to support smooth daily theatre operations.
- Build strong working relationships across all departments, demonstrating professionalism and proactive problem-solving.
- Communicate effectively with external suppliers and company representatives to coordinate delivery, collection, and documentation of surgical loan kits, consumables and equipment.
- Work with procurement to order specialist consumables and non-stock items, ensuring accuracy and timely delivery.
- Work with the procurement and distribution team to ensure correct levels of stock are maintained.
- Work with Medical Electronics to facilitate them check/repair, new, loaned or faulty equipment.
- Support theatre planning by identifying correct kit requirements to minimise delays or cancellations.
- Use systems such as IPROC, Synergy Trak, and Scan for Safety to monitor and record loan kit activity and traceability.
- Inspect loan kits on arrival, ensuring completeness, correct documentation, and compliance with infection control standards.
- Arrange attendance of industry representatives for procedures when required
About us
Homerton Healthcare NHS Foundation Trust is a high performing and flourishing organisation serving the population of Hackney, East London, The City and beyond.
We are extremely proud of the fact that Homerton Hospital has recently attained the highest possible rating of "Outstanding" from the Care Quality Commission (CQC).
Our integrated Trust provides comprehensive hospital and community health services for its local population and a range of specialist services for a wider group of patients. In addition, the Trust manages services out of St Leonard's Hospital and the Mary Seacole Nursing Home.
Homerton aims to ensure equality and value diversity, and we are committed to inclusion for all of our staff. This is reflected in our policies, procedures and People Plan. All of our staff are expected to embody our Trust values at all times.
We are also committed, through our Fair Recruitment Standards, to ensuring all applicants are treated fairly.
Homerton has a proud tradition of supporting and developing its staff, including its well-regarded and valued nursing community, and all staff are able to take advantage of a great range of benefits.
Homerton is proud to have been included on the HSJ & Nursing Times Best Places to Work list.
Job description
Job responsibilities
The full job description provides an overview of the key tasks and responsibilities of the role, and the person specification outlines the qualifications, skills, experience and knowledge required. For both documents please view the attachment/s on this page
The person specification below is not the full person specification, but outlines the criteria against which your application form will be assessed.
Job description
Job responsibilities
The full job description provides an overview of the key tasks and responsibilities of the role, and the person specification outlines the qualifications, skills, experience and knowledge required. For both documents please view the attachment/s on this page
The person specification below is not the full person specification, but outlines the criteria against which your application form will be assessed.
Person Specification
Education & Qualifications
Essential
- GCSE A-C or equivalent including Math's and English or Level 2 functional skills in Math's and English.
- NVQ Level 3 or equivalent.
Experience
Essential
- Previous Experience working in an Operating Theatre.
- Previous experience working with or in a procurement team within an NHS Trust.
- Experience managing medical devices.
Desirable
- Experience managing stock and implants.
- Experience liaising with clinical teams and suppliers.
Skills & Abilities
Essential
- Ability to communicate clearly and effectively.
- Ability to work under instruction, show initiative by prioritising workload and be adaptable.
- Ability to work effectively as part of a team.
- Strong Organisational skills.
- Be proficient in Microsoft Office applications, including Word, Excel and Outlook, with the ability to use them in a busy work environment.
Desirable
- Have experience using electronic patient recording systems and/or scan for safety.
- Have experience using a system that tracks and monitors theatre instruments.
Knowledge & Understanding
Essential
- Understanding of confidentially issues.
- Understanding of the Trust values.
Desirable
- Have basic understanding about the delivery of healthcare in the UK and the healthcare needs of patients in a multiracial community
Other
Essential
- Be flexible and enthusiastic.
- Commitment and adherence to equality, diversity, and inclusion.
- Be able to work as part of a team and on own initiative.
- Be approachable and kind.
- Able to work flexibly to meet service needs
Person Specification
Education & Qualifications
Essential
- GCSE A-C or equivalent including Math's and English or Level 2 functional skills in Math's and English.
- NVQ Level 3 or equivalent.
Experience
Essential
- Previous Experience working in an Operating Theatre.
- Previous experience working with or in a procurement team within an NHS Trust.
- Experience managing medical devices.
Desirable
- Experience managing stock and implants.
- Experience liaising with clinical teams and suppliers.
Skills & Abilities
Essential
- Ability to communicate clearly and effectively.
- Ability to work under instruction, show initiative by prioritising workload and be adaptable.
- Ability to work effectively as part of a team.
- Strong Organisational skills.
- Be proficient in Microsoft Office applications, including Word, Excel and Outlook, with the ability to use them in a busy work environment.
Desirable
- Have experience using electronic patient recording systems and/or scan for safety.
- Have experience using a system that tracks and monitors theatre instruments.
Knowledge & Understanding
Essential
- Understanding of confidentially issues.
- Understanding of the Trust values.
Desirable
- Have basic understanding about the delivery of healthcare in the UK and the healthcare needs of patients in a multiracial community
Other
Essential
- Be flexible and enthusiastic.
- Commitment and adherence to equality, diversity, and inclusion.
- Be able to work as part of a team and on own initiative.
- Be approachable and kind.
- Able to work flexibly to meet service needs
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
