Cellular Pathology Programme co-ordinator

Job description

Job responsibilities

Duties and responsibilities

MAIN DUTIES/RESPONSIBILITIES:

• To act independently and be responsible for own workload and scheduling of own workload, working to tight deadlines.
• Supervise junior staff members and help train new staff
• Audio typing of complex Histopathology reports and Postmortems.
• Audio/copy typing referral letters for second opinions.
• Collate reports, letters and notes for MDT meetings.
• Code reports correctly to ensure cancers meet MDT’s. 
• Supervise new staff during training. 
• Use a wide range of software tools for both office productivity and Trust systems.
• Booking specimens onto ICE 
• Completion of ECRIC / COSD / Cancer registry on a monthly basis to support national dataset submissions
• Support to tissue compliance for Postmortem cases.
• Maintenance and acknowledgement of SOPs.
• Use of ALEX NET.
• Accessing outside hospital portals for the retrieval of reports/data.
• Use of Speechlive for typing of dictations.

POSTMORTEMS:

• Transcription of Legal documentation of Postmortems from dictations, import photographs into report, which can often be of a distressing nature and send to Pathologist’s for authorisation
• Extensive medical terminology required
• File incomplete reports for subsequent co-ordination of toxicology, histology, microbiology results for completion of cause of death.
• If appropriate correlate histology and ensure P.M. is re-authorised
• Ensure all P.M. reports are authorised, signed, emailed to Coroner’s officer 
• Copy filed with sudden death form in office.
• Record inquest dates in departmental diary
• Prepare PM reports/photographs for inquest. 
• Enquiries from Coroner’s officers on behalf of Pathologists

DATA ENTRY:

• Transcription of patient data from request form onto Synergy computer system    
• Check on SPINE system if data incomplete/incorrect/illegible etc.
• Check data has transferred to TDHC successfully.
• Merge duplicate entries
• Support COSD data entry
• Amend incorrect data

POSTMORTEMS 

• Transcription of Legal documentation of Postmortems from dictations, import photographs into report,  which can often be of a distressing nature and send to Pathologist’s for authorisation
• Extensive medical terminology required
• File incomplete reports for subsequent co-ordination of toxicology, histology, microbiology results for completion of cause of death.
• If appropriate correlate histology and ensure P.M. is re-authorised
• Ensure all P.M. reports are authorised, signed, emailed to Coroner’s officer 
• Copy filed with sudden death form in office.
• Record inquest dates in departmental diary
• Prepare PM reports/photographs for inquest. 
• Enquiries from Coroner’s officers on behalf of Pathologists

OTHER DUTIES:

• Typing and updating of laboratory documents for accreditation as and when required.
• Distributing work to junior members of staff
• Typing of letters, documents. Make telephone calls on behalf of Consultants as required.
• To keep Consultants informed of meetings, appointments etc. and telephone enquiries taken in their absence.   Ensure inquests/meeting etc. are entered in Diary. 
•    Provide services for all Consultants in staff absence

SYSTEMS & EQUIPMENT

Use of Trust IT products:

• TD
• Histocyto,
• Synergy,
• SPINE
• Q-pulse
• Use of MS office products, word, excel, outlook. 
• Maintenance of Office equipment and supplies. 

DECISIONS & JUDGEMENTS

Escalate cases to the consultants to meet deadlines. 

COMMUNICATIONS & RELATIONSHIPS

• Communicate with all of the departmental staff. 
• Communicate will all Trust staff, GP’s, Coroner and her officers. 
• Communicate with other Hospitals in UK and abroad.

PHYSICAL DEMANDS OF THE JOB

Moving stationary and heavy items in line with health and safely.   Maintaining Office archive. 

MOST CHALLENGING/DIFFICULT PARTS OF THE JOB.

Dealing with postmortem paperwork and postmortem archive photos. 

TRUST VALUES

The Princess Alexandra Hospital’s unique organisational identity is based on the following values Patient at heart – Everyday excellence – Creative collaboration. The Trust believes in investing in all our staff and rewarding high standards of care whilst building for excellence and in return we expect our staff to uphold the Trust values to the highest level.

This job description may be subject to change according to the varying needs of the service. Such changes will be made after discussion between the post holder and the manager. All duties must be carried out under supervision or within Trust policy and procedure.

Person Specification

Qualifications

Essential

• Educated to GCSE level or relevant working experience Basic IT literacy.

Desirable

• Medical secretarial qualification.

Experience

Essential

• Communication at all levels
• Organising own workload
• Working within a team
• Using own initiative within guidelines
• Working with MS Word, Excel, Teams and Outlook

Desirable

• Working within a multi-disciplinary team
• Knowledge of the National Cancer Plan and cancer waiting times

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

The Princess Alexandra Hospital NHS Trust

Address

The Princess Alexandra Hospital

Harlow

Essex

CM20 1QX

Employer's website

https://www.pah.nhs.uk (Opens in a new tab)