Job summary
To manage the effective provision of the financial & capital accounting for the Trust.
Day to day management of the capital programme and fixed asset database, and maintenance of the fixed asset register.
To assist in the production of performance monitoring information such as Board reporting, Statutory Accounts and External returns relating to capital accounting.
To provide advice on capitalisation of expenditure and be current in latest capital regulation
To organise and administer the capital working group
In respect of the Capital Coding Structure, to assist in the continuous maintenance of the integrity of the Trust General Ledger and to communicate with the members of the Finance Department and other departments to maintain the integrity of the ledgers
To assist on the development and operation of capital accounting systems and processes to enable the Trust to effectively manage capital investment and to critically analyse trends, variances and associated risks thus enabling strategic decisions to be made
To support and advise health groups in the completion of capital business cases
Provide training and education on capital finance issues to non-finance staff
Day-to-day management of the capital programme and fixed asset database, and maintenance of the fixed asset register and support and advise healthcare groups in the completion of capital business cases
Responsible for prioritising own work and that of the Finance Officer
Main duties of the job
Responsible for managing the Trust's asset register and lease register and advises managers on the appropriate use of lease financing
Provides support and guidance to the researchers within the Trust for commercially funded research projects.
Responsible for ensuring all capital payments are made in accordance with the HMRC Construction Industry Scheme
Responsible for implementation and evaluation of capital accounting policies and procedures within own area
Working closely with internal and external auditors to resolve relevant queries smooth timely review and evaluation the Trusts Capital accounting arrangements and reporting
Provide support within the section and associated function as required
Responsible for implementation and evaluation of accounting policies and procedures with Capital Reporting with supervision from the Head of Financial Services
About us
This is an exciting time for the Princess Alexandra Hospital NHS Trust. We are on a digital transformation journey leading us to our brand new hospital.
We believe that our people are our greatest asset. That's why we invest in continuous learning, career development, and personal growth. From nurses to administrators, everyone has a role to play in our success story.
Job description
Job responsibilities
Provide management support and leadership to the capital team, hospital and Trust staff on capital related matters.
To liaise with other finance teams e.g. financial accounts and management accounts to ensure the reported capital financial position is accurate
Work with the Assistant Financial Accountant to finalise month and year end accounts ensuring relevant year end capital entries and capital creditors/debtors are agreed and that their treatment in the I&E position and balance sheet accounts adhere to the NHS Manual of accounts.
Responsible for the co-ordinating and validating monthly capital related expenditure including forecasts to year-end, analysis and interpretation of significant variances and, where appropriate, to influence operational and capital project managers/clinicians into taking corrective action
To produce the month-end capital performance reports covering actual capital expenditure against plan with associated scheme by scheme reports. Investigate variances from plan and ensure that action on changes required is taken
Ensure that all reporting internally and externally is produced in a timely and professional manner, including support for completion of NHSE and other regulatory returns as required.
Actively manage the delivery of the Trust position against its Capital Resource limit (CRL) to ensure that it is achieved. To clearly articulate risks to achieving the CRL and to develop and lead appropriate action plans
Report on capital and financial issues at relevant meetings such as ICT, Estates and all other scheme leads and Prepare reports to project managers in respect of capital schemes, reflecting expenditure for monitoring purposes
Ensure all Capital projects are managed and reported against in a timely manner reporting against any variances with action. Input into all Capital business cases, ensuring that all I&E impacts are communicated
Support the annual accounts process, providing necessary schedules and working papers to support the production of the Trusts final accounts including the audit review process.
Liaise with external auditors to assist with the auditing of the year end accounts
Act as a Finance business partner for all Capital projects attending meetings, becoming a subject matter expert on Capital spend. To monitor and track the progress of all capital and revenue business cases, highlighting those to health groups that are at risk of not meeting agreed timescales. Supporting and advising health groups in the completion of capital business cases ensuring the final documents are to the right standard and have the right internal support.
Promote a modern and collaborative approach to engaging clinicians in capital and financial management
o support the capital working group in the management of the Trusts capital programme. Manage the governance and administrative arrangements, in particular: Production of financial performance reports and production of notes and action reports
Maintain and reconcile the Trusts Capital Asset Register, ensuring it is updated to reflect capital additions, disposals, depreciation, revaluations and fixed asset impairments. Provide asset figures for the final accounts, monthly and quarterly monitoring returns.
Account for the Trusts portfolio of property and equipment leases and maintain the integrity of the capital ledger and Pro Leases database
Production of the annual Capital Charge forecasts
Responsible for the reconciliation of Control Accounts and producing monthly reports to Capital Planning Group
Responsible for preparation of letters and Asset Register extracts to all Asset Managers in respect of the periodic audit verifications, detailing all changes and any outstanding issues since the previous return to ensure the Asset register
Liaise with the Trusts external VAT advisors to ensure the appropriate treatment of VAT.
Advise on the status of lease agreements, interpreting the IFRS 16 requirements and ensuring the lease definition and funding route is appropriate. Obtain subsequent agreement with external auditors on the calculations and reasoning behind the decisions.
Input into capital aspects associated with the New Hospital development including equipment, EHR and CDC programmes
Job description
Job responsibilities
Provide management support and leadership to the capital team, hospital and Trust staff on capital related matters.
To liaise with other finance teams e.g. financial accounts and management accounts to ensure the reported capital financial position is accurate
Work with the Assistant Financial Accountant to finalise month and year end accounts ensuring relevant year end capital entries and capital creditors/debtors are agreed and that their treatment in the I&E position and balance sheet accounts adhere to the NHS Manual of accounts.
Responsible for the co-ordinating and validating monthly capital related expenditure including forecasts to year-end, analysis and interpretation of significant variances and, where appropriate, to influence operational and capital project managers/clinicians into taking corrective action
To produce the month-end capital performance reports covering actual capital expenditure against plan with associated scheme by scheme reports. Investigate variances from plan and ensure that action on changes required is taken
Ensure that all reporting internally and externally is produced in a timely and professional manner, including support for completion of NHSE and other regulatory returns as required.
Actively manage the delivery of the Trust position against its Capital Resource limit (CRL) to ensure that it is achieved. To clearly articulate risks to achieving the CRL and to develop and lead appropriate action plans
Report on capital and financial issues at relevant meetings such as ICT, Estates and all other scheme leads and Prepare reports to project managers in respect of capital schemes, reflecting expenditure for monitoring purposes
Ensure all Capital projects are managed and reported against in a timely manner reporting against any variances with action. Input into all Capital business cases, ensuring that all I&E impacts are communicated
Support the annual accounts process, providing necessary schedules and working papers to support the production of the Trusts final accounts including the audit review process.
Liaise with external auditors to assist with the auditing of the year end accounts
Act as a Finance business partner for all Capital projects attending meetings, becoming a subject matter expert on Capital spend. To monitor and track the progress of all capital and revenue business cases, highlighting those to health groups that are at risk of not meeting agreed timescales. Supporting and advising health groups in the completion of capital business cases ensuring the final documents are to the right standard and have the right internal support.
Promote a modern and collaborative approach to engaging clinicians in capital and financial management
o support the capital working group in the management of the Trusts capital programme. Manage the governance and administrative arrangements, in particular: Production of financial performance reports and production of notes and action reports
Maintain and reconcile the Trusts Capital Asset Register, ensuring it is updated to reflect capital additions, disposals, depreciation, revaluations and fixed asset impairments. Provide asset figures for the final accounts, monthly and quarterly monitoring returns.
Account for the Trusts portfolio of property and equipment leases and maintain the integrity of the capital ledger and Pro Leases database
Production of the annual Capital Charge forecasts
Responsible for the reconciliation of Control Accounts and producing monthly reports to Capital Planning Group
Responsible for preparation of letters and Asset Register extracts to all Asset Managers in respect of the periodic audit verifications, detailing all changes and any outstanding issues since the previous return to ensure the Asset register
Liaise with the Trusts external VAT advisors to ensure the appropriate treatment of VAT.
Advise on the status of lease agreements, interpreting the IFRS 16 requirements and ensuring the lease definition and funding route is appropriate. Obtain subsequent agreement with external auditors on the calculations and reasoning behind the decisions.
Input into capital aspects associated with the New Hospital development including equipment, EHR and CDC programmes
Person Specification
Education and qualifications
Essential
- Newly Qualified / CCAB Finalist
- QBE over 5 years of Capital Accounting experience
- A University degree - in finance
Desirable
- Demonstrate Continuing Professional Development
- Education to degree level or equivalent
Experience
Essential
- Experience of working within an NHS Finance Department
Desirable
- Experience of working at a senior level across a range of finance functions
- DHSC / HM Treasury business case guidance
- Knowledge of HM Customs & Revenue recovery of VAT on capital projects
Skills and knowledge
Essential
- Proficient in the use of financial systems, including spreadsheets and database packages and have the ability to develop systems to maximum benefits to users
- Have extensive experience in Capital Reporting
- Ability to prepare and present financial information (Capex) to non-financial people
Desirable
- Have a robust understanding of financial systems and be able to extract, interpret, manipulate and present information in a meaningful way
- Planning, monitoring and influencing skills
- Knowledge and understanding of strategic NHS issues and priorities
Person Specification
Education and qualifications
Essential
- Newly Qualified / CCAB Finalist
- QBE over 5 years of Capital Accounting experience
- A University degree - in finance
Desirable
- Demonstrate Continuing Professional Development
- Education to degree level or equivalent
Experience
Essential
- Experience of working within an NHS Finance Department
Desirable
- Experience of working at a senior level across a range of finance functions
- DHSC / HM Treasury business case guidance
- Knowledge of HM Customs & Revenue recovery of VAT on capital projects
Skills and knowledge
Essential
- Proficient in the use of financial systems, including spreadsheets and database packages and have the ability to develop systems to maximum benefits to users
- Have extensive experience in Capital Reporting
- Ability to prepare and present financial information (Capex) to non-financial people
Desirable
- Have a robust understanding of financial systems and be able to extract, interpret, manipulate and present information in a meaningful way
- Planning, monitoring and influencing skills
- Knowledge and understanding of strategic NHS issues and priorities
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
UK Registration
Applicants must have current UK professional registration. For further information please see
NHS Careers website (opens in a new window).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
UK Registration
Applicants must have current UK professional registration. For further information please see
NHS Careers website (opens in a new window).
Employer details
Employer name
The Princess Alexandra Hospital NHS Trust
Address
PAHT website, Trac jobs, One NHS Finance, LinkedIn, Indeed, etc
Kao 2, Kao Park, London Road
Harlow
CM17 9NA
Employer's website
https://www.pah.nhs.uk (Opens in a new tab)
