Job summary
An exciting opportunity has arisen for an E-Rostering Advisor to join the People Information & Systems Team. The successful candidate will have high levels of IT literacy with recent extensive experience of using allocate healthroster. Experience of delivering training would be beneficial.
You will provide direct support to the E-Rostering manager for the continued rollout of the Allocate Optima E-rostering system for both Agenda for Change and Medical & Dental staff. This includes the migration of departments to the system, resolving more complex technical problems, system configuration and addressing the process changes that complement the effective implementation.
The successful candidate will be able to plan their own activities to meet objectives and in return, you can expect full training as required, excellent support, and commitment to support you in your ongoing professional development.
Main duties of the job
Main duties and responsibilities
Act as the main point of contact for all users of the Trust's rostering systems.
Support the roll out of electronic rostering to the all workforce staff, provide training & support to new & existing users so that they are able to create, approve, update and finalise rosters and activities
Collect and prepare activity data as required including efficiency indicators on roster production and staff utilisation to inform Trust Key performance Indicators (KPIs) and support improved use of resources
With support from the E-Rostering manager, support system projects, including roll outs to new areas, system upgrades and use of new functionality, as and when required
About us
Working for our organisation
The Princess Alexandra Hospital NHS Trust (PAHT) provides a full range of general acute, outpatient and diagnostic services at The Princess Alexandra Hospital in Harlow, the Herts and Essex Hospital in Bishop's Stortford, and St Margaret's Hospital in Epping.
We employ 3,500 staff and serve a local population of around 350,000 people living in west Essex and east Hertfordshire, centred on the M11 corridor and the towns of Harlow, Bishop's Stortford and Epping. Our extended catchment area incorporates a population of up to 500,000 and includes the areas of Hoddesdon, Cheshunt and Broxbourne in Hertfordshire.
Our Values
The Princess Alexandra Promise to our patients as identified by our 3 values which will contribute to improving our patient experiences:
Patient at heart- Always holding the patient and their wellbeing at the centre of our thoughts and efforts
Everyday excellence- Sharing and celebrating our successes, being honest when we get it wrong, giving us the ability to learn from both
Creative collaboration- Knowing strength comes from diversity, we combine our experiences, skills and talents, working together to find new and better ways to care
The Trust believes in investing in all our staff and rewarding high standards of care whilst building for excellence and in return we expect our staff to uphold the Trust values to the highest level.
Job description
Job responsibilities
- Act as the main point of contact for all users of the Trusts rostering systems
- The post holder will support the development of the Rosters & all the interactions to facilitate effective & cost-efficient scheduling of both permanent & temporary staff working closely with NHS Professionals, Medical staffing coordinators and Temporary staffing
- To support the development of policies and procedures and ensure they are adhered to
- The post holder will be responsible to ensure that all monthly payroll attendance and absence files are submitted via the Payroll Extract to the ESR Payroll Hub following finalisation of all Rosters
- Carry out required system configuration for adding new starters, their pattern assignments into the right slots, annual leave entitlement, and user accounts etc. as per the new/agreed rota plans within the divisions
- To implement & monitor the performance of effective rostering by providing specialist knowledge & expertise
- Support the roll out of electronic rostering to the all workforce staff, provide training & support to new & existing users so that they are able to create, approve, update and finalise rosters and activities
- Liaise with the Recruitment and Medical Staffing Teams to ensure that changes to staff terms and conditions, internal rotations, job plans and rotas etc. are fed into the rosters
- Be aware of all staff safety rules, working hours and terms and conditions and their impact on rosters
- Highlight operational causes of data quality concerns to Trust Managers to ensure the integrity and quality of system data
- Responsible for the day-to-day maintenance, operational support and administration of the Trusts Health Roster systems. This will include issuing user accounts, providing training and reports for all Staff groups that use the rostering systems within the Trust
- Collate and prepare monthly reports to relevant areas of the organisation
- Collect and prepare activity data as required including efficiency indicators on roster production and staff utilisation to inform Trust Key performance Indicators (KPIs) and support improved use of resources
- To undertake analysis and audit of information produced by the rostering system, providing a summary of and reports to senior managers as required
- Attend roster review meetings (Check and Challenge) for allocated roster areas, providing key metrics data to highlight concerns and contribute actions to address
- With support from the E-Rostering manager, support system projects, including roll outs to new areas, system upgrades and use of new functionality, as and when required
- Provide cover for colleagues as appropriate
Job description
Job responsibilities
- Act as the main point of contact for all users of the Trusts rostering systems
- The post holder will support the development of the Rosters & all the interactions to facilitate effective & cost-efficient scheduling of both permanent & temporary staff working closely with NHS Professionals, Medical staffing coordinators and Temporary staffing
- To support the development of policies and procedures and ensure they are adhered to
- The post holder will be responsible to ensure that all monthly payroll attendance and absence files are submitted via the Payroll Extract to the ESR Payroll Hub following finalisation of all Rosters
- Carry out required system configuration for adding new starters, their pattern assignments into the right slots, annual leave entitlement, and user accounts etc. as per the new/agreed rota plans within the divisions
- To implement & monitor the performance of effective rostering by providing specialist knowledge & expertise
- Support the roll out of electronic rostering to the all workforce staff, provide training & support to new & existing users so that they are able to create, approve, update and finalise rosters and activities
- Liaise with the Recruitment and Medical Staffing Teams to ensure that changes to staff terms and conditions, internal rotations, job plans and rotas etc. are fed into the rosters
- Be aware of all staff safety rules, working hours and terms and conditions and their impact on rosters
- Highlight operational causes of data quality concerns to Trust Managers to ensure the integrity and quality of system data
- Responsible for the day-to-day maintenance, operational support and administration of the Trusts Health Roster systems. This will include issuing user accounts, providing training and reports for all Staff groups that use the rostering systems within the Trust
- Collate and prepare monthly reports to relevant areas of the organisation
- Collect and prepare activity data as required including efficiency indicators on roster production and staff utilisation to inform Trust Key performance Indicators (KPIs) and support improved use of resources
- To undertake analysis and audit of information produced by the rostering system, providing a summary of and reports to senior managers as required
- Attend roster review meetings (Check and Challenge) for allocated roster areas, providing key metrics data to highlight concerns and contribute actions to address
- With support from the E-Rostering manager, support system projects, including roll outs to new areas, system upgrades and use of new functionality, as and when required
- Provide cover for colleagues as appropriate
Person Specification
Experience
Essential
- Degree level or equivalent experience
Desirable
Experience
Essential
Desirable
- Electronic Staff Record -ESR
Person Specification
Experience
Essential
- Degree level or equivalent experience
Desirable
Experience
Essential
Desirable
- Electronic Staff Record -ESR
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
