Imperial College Healthcare NHS Trust

Medical Education Administrator

Information:

This job is now closed

Job summary

An opportunity has arisen due to departmental expansion and we are looking for a Medical Education Administrator to join our dynamic multi-professional Medical Education Team, based at Hammersmith Hospital.

The Medical Education Administrator is responsible for providing administrative support across all sites Medical Education Team. The post holder will work together with the team and its many stakeholders from Medical Students, Resident Doctors, Consultants, Imperial College London Medical School, NHS England and more to ensure the delivery of high quality postgraduate and undergraduate medical training at the Trust.

The post holder will be part of the Medical Education team and support our sites, reporting to the Education Managers. The post holders role will be to provide support to medical students, resident doctors, medical education managers, educational leads, teaching fellows and other administrators with the organisation of all aspects of medical education programmes and activities across our sites.

Main duties of the job

The successful candidate will be a main point of contact for medical students and resident doctors assisting with tasks such as organising and preparing timetables/programme schedules and disseminating that in a timely and accurate manner, ensuring all educational leads are allocated and students and resident doctors sign offs and assessments are completed, help organise the medical students exams, supporting assessments and curriculum implementation and delivery, maintain efficient office systems including keeping accurate records, the management and maintenance of the Education Centre facilities and more.

We are looking for someone that will be highly motivated, be able to demonstrate a pleasant and professional manner when dealing with people, has excellent communication skills, previous experience with managing data, attention to detail, organisational and forward planning skills, be quick to learn and able to prioritise own workload with minimum of supervision.

About us

At Imperial College Healthcare you can achieve extraordinary things with extraordinary people, working with leading clinicians pushing boundaries in patient care.

Become part of a vibrant team living our values - expert, kind, collaborative and aspirational. You'll get an experience like no other and will fast forward your career.

Benefits include career development, flexible working and wellbeing, staff recognition scheme. Make use of optional benefits including Cycle to Work, car lease schemes, season ticket loan or membership options for onsite leisure facilities.

We are committed to equal opportunities and improving the working lives of our staff and will consider applications to work flexibly, part time or job share. Please talk to us at interview. .

Details

Date posted

18 March 2025

Pay scheme

Agenda for change

Band

Band 4

Salary

£31,944 to £34,937 a year pa inclusive

Contract

Permanent

Working pattern

Full-time

Reference number

290-CR-847

Job locations

Hammersmith

London

W2 1NY


Job description

Job responsibilities

The full job description provides an overview of the key tasks and responsibilities of the role and the person specification outlines the qualifications, skills, experience and knowledge required.For both overviews please view the Job Description attachment with the job advert.

Job description

Job responsibilities

The full job description provides an overview of the key tasks and responsibilities of the role and the person specification outlines the qualifications, skills, experience and knowledge required.For both overviews please view the Job Description attachment with the job advert.

Person Specification

Education/ Qualifications

Essential

  • A-Levels or equivalent knowledge and experience

Experience

Essential

  • Experience in Education or similar fast-paced environment.
  • Administrative roles in dealing with the Public/Customer service
  • Ability to deal with stressful situations and sensitive issues.
  • Able to assimilate quickly and exercise initiative.
  • To multi-task independently with minimal supervision.
  • Development of new administrative systems.
  • A clear understanding of confidentiality and the Data Protection Act.
  • Must be able to demonstrate an understanding of equality and diversity.

Desirable

  • Previous experience in medical education.
  • Experience of working in Healthcare.
  • Working with senior level stakeholder.
Person Specification

Education/ Qualifications

Essential

  • A-Levels or equivalent knowledge and experience

Experience

Essential

  • Experience in Education or similar fast-paced environment.
  • Administrative roles in dealing with the Public/Customer service
  • Ability to deal with stressful situations and sensitive issues.
  • Able to assimilate quickly and exercise initiative.
  • To multi-task independently with minimal supervision.
  • Development of new administrative systems.
  • A clear understanding of confidentiality and the Data Protection Act.
  • Must be able to demonstrate an understanding of equality and diversity.

Desirable

  • Previous experience in medical education.
  • Experience of working in Healthcare.
  • Working with senior level stakeholder.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Additional information

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Employer details

Employer name

Imperial College Healthcare NHS Trust

Address

Hammersmith

London

W2 1NY


Employer's website

https://www.imperial.nhs.uk/ (Opens in a new tab)

Employer details

Employer name

Imperial College Healthcare NHS Trust

Address

Hammersmith

London

W2 1NY


Employer's website

https://www.imperial.nhs.uk/ (Opens in a new tab)

Employer contact details

For questions about the job, contact:

Undergraduate Education Manager

Jerell Lewis

jerell.lewis@nhs.net

02033122070

Details

Date posted

18 March 2025

Pay scheme

Agenda for change

Band

Band 4

Salary

£31,944 to £34,937 a year pa inclusive

Contract

Permanent

Working pattern

Full-time

Reference number

290-CR-847

Job locations

Hammersmith

London

W2 1NY


Supporting documents

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