Job summary
We are seeking a highly organized, proactive, and detail-oriented Personal Assistant (PA) to support the Directorate of Maternity Services. As a PA, you will play a key role in providing administrative support to Directorate Leadership team (General Manager, Clinical Director and Associate Director of Midwifery) ensuring the smooth and efficient operation of the Directorate.
Main duties of the job
- Manage complex calendars, appointments, and meetings for the Directorate leadership team, ensuring an accurate record of minutes is kept.
- Act as a point of contact for internal and external stakeholders, coordinating communications effectively.
- Organize and prioritize incoming tasks, ensuring deadlines are met.
- To maintain records of all Directorate and Divisional meetings, arrange room bookings and catering provision within the financial parameters
- Maintain confidential records and documents in compliance with organisational policies.
- Provide support for project management and other key initiatives within the Directorate.
About us
At Imperial College Healthcare you can achieve extraordinary things with extraordinary people, working with leading clinicians pushing boundaries in patient care.
Become part of a vibrant team living our values - expert, kind, collaborative and aspirational. You'll get an experience like no other and will fast forward your career.
Benefits include career development, flexible working and wellbeing, staff recognition scheme. Make use of optional benefits including Cycle to Work, car lease schemes, season ticket loan or membership options for onsite leisure facilities.
We are committed to equal opportunities and improving the working lives of our staff and will consider applications to work flexibly, part time or job share. Please talk to us at interview. .
Job description
Job responsibilities
The full job description provides an overview of the key tasks and responsibilities of the role and the person specification outlines the qualifications, skills, experience and knowledge required.
For both overviews please view the Job Description attachment with the job advert.
Job description
Job responsibilities
The full job description provides an overview of the key tasks and responsibilities of the role and the person specification outlines the qualifications, skills, experience and knowledge required.
For both overviews please view the Job Description attachment with the job advert.
Person Specification
Education/ Qualifications
Essential
- General Literate Secretarial qualification AMSPAR or 5 years equivalent experience acquired in a medical environment
- Knowledge of Medical terminology
Experience
Essential
- 5 years Secretarial experience Administration experience
- Team work
- Experience in acute hospital or healthcare environment
Skills/Knowledge/ Abilities
Essential
- Fully IT literate
- Microsoft Office Suite experience
- Excellent organisational skills
- Good interpersonal skills
Person Specification
Education/ Qualifications
Essential
- General Literate Secretarial qualification AMSPAR or 5 years equivalent experience acquired in a medical environment
- Knowledge of Medical terminology
Experience
Essential
- 5 years Secretarial experience Administration experience
- Team work
- Experience in acute hospital or healthcare environment
Skills/Knowledge/ Abilities
Essential
- Fully IT literate
- Microsoft Office Suite experience
- Excellent organisational skills
- Good interpersonal skills
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
