Job summary
The post-holders will be based in the medical education centre at a designated site and will provide a comprehensive and quality administration service to the medical education team.
The Medical Education Directorate is responsible for co-ordinating and delivering on key performance indicators related to education to inform financial and service planning and the post holder will play an important role in ensuring that data and information is timely and accurate.
Main duties of the job
Enter data onto the specialised IT system. Invoice for fees and book courses as directed.
Induction data co-ordination, including report generation to support improvement programme.
Data entry and provision of accurate information to divisions
Establish and maintain excellent working relationships with clinical and management staff resolving day to day problems which may arise around data
Participate in raising the profile of data collection, highlighting the need for adequate documentation, reviewing and developing procedures.
The post holder must show professionalism at all times, and will have experience in dealing with multi-disciplinary teams and outside agencies.
Act as the first point of contact for enquiries from other departments and end-users, requiring information on education. Using your knowledge of the data protection act and information governance and apply this at all times and refer enquiries to the correct departments.
To take part in other ad-hoc studies, training and mentoring as and when required. Developing new policies and protocols to ensure smooth flow of the department in relation to these studies.
Distribute regular reports and other ad-hoc reports. Create and develop reports when requested.
Implement systems improvements as required.
Conduct and analyse surveys on request of the Education management team.
Ensure e-portfolios are completed providing support where needed.
About us
At Imperial College Healthcare you can achieve extraordinary things with extraordinary people, working with leading clinicians pushing boundaries in patient care. Become part of a vibrant team living our values - expert, kind, collaborative and aspirational. You'll get an experience like no other and will fast forward your career.
Benefits include career development, flexible working and wellbeing, staff recognition scheme. Make use of optional benefits including Cycle to Work, car lease schemes, season ticket loan or membership options for onsite leisure facilities.
Job description
Job responsibilities
The full job description provides an overview of the key tasks and responsibilities of the role and the person specification outlines the qualifications, skills, experience and knowledge required.
For both overviews please view the Job Description attachment with the job advert.
Job description
Job responsibilities
The full job description provides an overview of the key tasks and responsibilities of the role and the person specification outlines the qualifications, skills, experience and knowledge required.
For both overviews please view the Job Description attachment with the job advert.
Person Specification
Education/ Qualifications
Essential
- A-Levels or equivalent knowledge or experience.
Desirable
Experience
Essential
- Experience in data collection, input and analysis.
- Evidence of having worked with healthcare professionals.
Desirable
- Database management
- Research data entry/management experience
- Previous experience in an NHS institution
Skills/Knowledge/ Abilities
Essential
- Organisational skills- can demonstrate the ability to manage own workload around others
- Able to use own initiative to manage conflicting priorities
- Evidence of analytical and judgmental skills
- IT competent, familiar with Microsoft / data base packages
Desirable
- Database management
- Research data entry / management experience
- Service sector work (preferably hospital).
- ECDL ICHIS
Person Specification
Education/ Qualifications
Essential
- A-Levels or equivalent knowledge or experience.
Desirable
Experience
Essential
- Experience in data collection, input and analysis.
- Evidence of having worked with healthcare professionals.
Desirable
- Database management
- Research data entry/management experience
- Previous experience in an NHS institution
Skills/Knowledge/ Abilities
Essential
- Organisational skills- can demonstrate the ability to manage own workload around others
- Able to use own initiative to manage conflicting priorities
- Evidence of analytical and judgmental skills
- IT competent, familiar with Microsoft / data base packages
Desirable
- Database management
- Research data entry / management experience
- Service sector work (preferably hospital).
- ECDL ICHIS
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
