Go back
Imperial College Healthcare NHS Trust

Department Business Administrator

Information:

This job is now closed

Job summary

We have an exciting opportunity to appoint into the pivotal role of Department Business Administrator for Critical Care services. The Administrator role is key in supporting a large workforce with day to day functions such as rostering, booking and coordinating outpatient clinic appointmentsand minute taking. We are looking for a dynamic self-starter with excellent communication and organisation skills who will support our services whilst encompassing the Trust Values.

This role is primarily located at Charing Cross Hospital, however, cross site working may be required.

Main duties of the job

  • The post holder will provide a comprehensive and highly efficient administration and secretarial service to Senior Managers, Nursing and Medical colleagues within the Critical Care Service.
  • To communicate effectively with patients / carers regarding appointment and treatment related matters.
  • The potholder will be expected to work independently and manage and prioritise their workload, liaising closely with the wider administration team within the department

About us

At Imperial College Healthcare you can achieve extraordinary things with extraordinary people, working with leading clinicians pushing boundaries in patient care. Become part of a vibrant team living our values - expert, kind, collaborative and aspirational. You'll get an experience like no other and will fast forward your career.

Benefits include career development, flexible working and wellbeing, staff recognition scheme. Make use of optional benefits including Cycle to work, car lease schemes, season ticket loan or membership options for onsite leisure facilities. We encourage staff to have the Covid vaccination to protect themselves, patients, other colleagues as well as the wider community.

Please note it is an operational requirement to comply with infection prevention and control procedures within the Trust such as lateral flow testing, handwashing and the wearing of masks, according to the procedures in place at any time or location.

As part of our continued response to Covid19 we are still conducting the majority of our interviews virtually.

We welcome discussions about flexible working and encourage a range of flexible working opportunities wherever we can.

Details

Date posted

06 October 2023

Pay scheme

Agenda for change

Band

Band 4

Salary

£30,279 to £33,116 a year pa inclusive

Contract

Permanent

Working pattern

Full-time

Reference number

290-SCCS-1052

Job locations

Charing Cross Hospital

London

W6 8RF


Job description

Job responsibilities

The full job description provides an overview of the key tasks and responsibilities of the role and the person specification outlines the qualifications, skills, experience and knowledge required. For both overviews please view the Job Description attachment with the job advert.

Job description

Job responsibilities

The full job description provides an overview of the key tasks and responsibilities of the role and the person specification outlines the qualifications, skills, experience and knowledge required. For both overviews please view the Job Description attachment with the job advert.

Person Specification

Education/ Qualifications

Essential

  • NVQ Level 4 or equivalent qualification or experience

Experience

Essential

  • Previous experience of being a PA or medical secretary to hospital consultant
  • Knowledge of hospital Patient Administration System (PAS)
  • Previous experience of dealing with patients appointment and booking system
  • Knowledge of medical terminology

Skills/Knowledge/ Abilities

Essential

  • Excellent communication skills.
  • Good telephone manner
  • Good keyboard and IT skills
  • Ability to input and retrieve data accurately on a computerised system
Person Specification

Education/ Qualifications

Essential

  • NVQ Level 4 or equivalent qualification or experience

Experience

Essential

  • Previous experience of being a PA or medical secretary to hospital consultant
  • Knowledge of hospital Patient Administration System (PAS)
  • Previous experience of dealing with patients appointment and booking system
  • Knowledge of medical terminology

Skills/Knowledge/ Abilities

Essential

  • Excellent communication skills.
  • Good telephone manner
  • Good keyboard and IT skills
  • Ability to input and retrieve data accurately on a computerised system

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Additional information

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Employer details

Employer name

Imperial College Healthcare NHS Trust

Address

Charing Cross Hospital

London

W6 8RF


Employer's website

https://www.imperial.nhs.uk/ (Opens in a new tab)

Employer details

Employer name

Imperial College Healthcare NHS Trust

Address

Charing Cross Hospital

London

W6 8RF


Employer's website

https://www.imperial.nhs.uk/ (Opens in a new tab)

Employer contact details

For questions about the job, contact:

Manager

Emerson Tabima

emerson.tabima-mesa@nhs.net

Details

Date posted

06 October 2023

Pay scheme

Agenda for change

Band

Band 4

Salary

£30,279 to £33,116 a year pa inclusive

Contract

Permanent

Working pattern

Full-time

Reference number

290-SCCS-1052

Job locations

Charing Cross Hospital

London

W6 8RF


Supporting documents

Privacy notice

Imperial College Healthcare NHS Trust's privacy notice (opens in a new tab)