Job summary
** Closing Date: Midnight on Sunday 19 October. Please note, the vacancy may close earlier if a sufficient number of applications are received.**** Interview Date: Thursday 23 October. Shortlisted candidates will be contacted early next week. Please ensure you are available on this date.**An exciting opportunity has arisen for a motivated Band 4 Resourcing Coordinator to join our Recruitment Team in the HR department based at Harbour Yard.
A key part of this role will also include managing the administrative processes for the full end to end recruitment life cycle whilst ensuring the recruitment process is as efficient as possible for candidates and managers. Therefore, excellent customer service skills is vital in this role.
The successful candidate will have demonstrable experience of working with high volumes in a fast paced role. You will possess excellent computer skills and have experience of working in an office based environment, ideally in HR or recruitment field. Most importantly, you will display a commitment to providing an excellent recruitment service to the managers and applicants to the Trust.
Main duties of the job
The resourcing co-ordinator will oversee the recruitment service for both medical and dental staff and AFC from advert through to employment for permanent, fixed term and secondment roles within an allocated Clinical or Corporate Division. They will provide medical administrative support to clinicians and line managers in relation to all medical staffing issues. This includes advisory services, and pre-employment procedures for junior doctors, SAS doctors and Consultants.
To carry out this role effectively the post holder will need to establish and maintain strong communication and effective working relations with Managers, Consultants and Junior Doctors within all Divisions.
They will support the Senior Resourcing Advisor in ensuring the provision of high quality and timely recruitment service in accordance with the agreed standards of practice, key performance indicators and portfolio of services.
About us
Chelsea and Westminster Hospital NHS Foundation Trust is one of England's top-performing and safest trusts. We operate two main acute hospital sites--Chelsea and Westminster Hospital and West Middlesex University Hospital--along with award-winning clinics across North West London.
Our nearly 7,500 staff care for a diverse population of 1.5 million, providing full clinical services, including maternity, A&E, and children's services, plus specialist HIV and sexual health clinics. The Care Quality Commission rates us 'Good' in safety, effectiveness, care, and responsiveness, and 'Outstanding' in leadership and resource use.
We continually invest in our facilities, including a £30m expansion of critical care at Chelsea and Westminster and an £80m Ambulatory Diagnostic Centre at West Middlesex.
We are committed to equal opportunities and believe that diversity drives innovation and excellence. As part of our dedication to equity, we actively welcome applications from individuals from the global majority, veterans and underrepresented communities. We value the unique perspectives and experiences that diverse teams bring and are committed to creating an environment where all voices are heard, respected, and empowered to succeed."
If you haven't heard from us within three weeks of the closing date, your application was likely unsuccessful. Employment is subject to a six-month probationary period.
Some roles may require weekend shifts at multiple sites.
Job description
Job responsibilities
- Responsible for progressing recruitment activity for an allocated Division. This includes tracking job progress, identifying and resolving delays, and escalating issues to recruiting managers to ensure a smooth process.
- Coordinate recruitment campaign activities for the Division. This includes ensuring timely delivery of shortlisting and interview packs to recruiting managers and communicating with applicants regarding their application status.
- Support the successful implementation of recruitment campaigns. This includes advert placement, long-listing, screening, and providing support for assessment and selection centres.
- Liaise with Health Education England (HEE), NHS England, and Royal Colleges to ensure a consistent and effective HR service is delivered to all Junior Doctors in Training under the 2016 contract.
- Manage rotation administration. This includes adding trainees to TRAC, issuing Work Schedules and Contracts of Employment within agreed timescales.
- Provide advice and guidance to recruiting managers and applicants to ensure timely completion of recruitment activities and successful campaign delivery.
- Act as the main point of contact for resourcing enquiries from the allocated Division. Handle all queries politely and efficiently, resolving concerns early and escalating to the Deputy Resourcing Manager when necessary.
- Please refer to the attached Job Description for full details.
Job description
Job responsibilities
- Responsible for progressing recruitment activity for an allocated Division. This includes tracking job progress, identifying and resolving delays, and escalating issues to recruiting managers to ensure a smooth process.
- Coordinate recruitment campaign activities for the Division. This includes ensuring timely delivery of shortlisting and interview packs to recruiting managers and communicating with applicants regarding their application status.
- Support the successful implementation of recruitment campaigns. This includes advert placement, long-listing, screening, and providing support for assessment and selection centres.
- Liaise with Health Education England (HEE), NHS England, and Royal Colleges to ensure a consistent and effective HR service is delivered to all Junior Doctors in Training under the 2016 contract.
- Manage rotation administration. This includes adding trainees to TRAC, issuing Work Schedules and Contracts of Employment within agreed timescales.
- Provide advice and guidance to recruiting managers and applicants to ensure timely completion of recruitment activities and successful campaign delivery.
- Act as the main point of contact for resourcing enquiries from the allocated Division. Handle all queries politely and efficiently, resolving concerns early and escalating to the Deputy Resourcing Manager when necessary.
- Please refer to the attached Job Description for full details.
Person Specification
Education and qualifications
Essential
- Educated to Diploma level education, or equivalent relevant training or experience
Desirable
Experience
Essential
- Experience of coordinating recruitment activities, especially in a high volume recruitment market
- Effective use of candidate management systems and HR databases
- Previous experience of working within a busy HR department
Desirable
- Building and fostering multiple and numerous relationships, up to and including Senior Management
- ESR/EREC/TRAC/ NHS jobs experience
Skills and Knowledge
Essential
- Strong strategic influencing, persuading and negotiating skills
- Highly developed communication skills
- Effective IT Skills, Microsoft proficient and recruitment database software
Desirable
- Experience in writing adverts
Person Specification
Education and qualifications
Essential
- Educated to Diploma level education, or equivalent relevant training or experience
Desirable
Experience
Essential
- Experience of coordinating recruitment activities, especially in a high volume recruitment market
- Effective use of candidate management systems and HR databases
- Previous experience of working within a busy HR department
Desirable
- Building and fostering multiple and numerous relationships, up to and including Senior Management
- ESR/EREC/TRAC/ NHS jobs experience
Skills and Knowledge
Essential
- Strong strategic influencing, persuading and negotiating skills
- Highly developed communication skills
- Effective IT Skills, Microsoft proficient and recruitment database software
Desirable
- Experience in writing adverts
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).