Job summary
Our Research Department is looking for a Data Administrator to join the team in an important role on its journey to make the most of the digital tools and opportunities that can support clinical research activities within the Trust.
The postholder will create, test and update data management systems that support the day to day activities of the Research Delivery Teams.This will include gaining a detailed understanding of the PowerTrials add-on to the Cerner Millennium Electronic Health Record (EHR) system, building new studies on the platform, assigning user rights and providing relevant training in close collaboration with the relevant teams.
The postholder will be based with the Research Operations team at our Harbour Yard offices, and in their role to support Research Delivery Teams, will need to be able to travel occasionally to our hospital sites. Flexible working can be negotiated with up to 2x days per week working from home.
If you are reliable, outgoing and have experience with Cerner EPR then you are just the type of candidate for this role! We would like to encourage applicants from a range of diverse backgrounds and experiences. You will join our Research Operations team, and will receive peer support alongside regular supervision and line management.
Main duties of the job
Key responsibilities
- Administrate data management systems used by the Research Department
- Develop and maintain an update understanding of Cerner PowerTrials and manage day to day administration of the platform.
- Act as first point of contact for users related to delegated data management systems.
- Collaborate with research teams and investigators to specify data requirements, data flows and data definitions for operational reporting.
- Organise set up, testing and authorisation of systems to agreed timelines.
- Work consistently to provide high quality customer service and be professional at all times.
About us
Chelsea and Westminster Hospital NHS Foundation Trust is proud to be one of the top performing and safest trusts in England. We have two main acute hospital sites--Chelsea and Westminster Hospital and West Middlesex University Hospital, plus our award-winning clinics across North West London and beyond.
Job description
Job responsibilities
Roles and responsibilities Study set-up and data handling
- Manage the set-up and maintenance of operational data management systems.
- Liaise with the Research Operations and Delivery Teams to collect and clarify any requirements for creating study records.
- Check information from different sources, including study protocols to ensure data and related documents are correct, consistent and up to date.
- Produce test evidence reports for created study records.
- Assign and manage user roles to research data systems, where required.
- Coordinate, agree and manage timelines on assigned projects.
- Ensure prompt and efficient response to queries or contact from users, acknowledging all communication and ensuring efficient flow of information.
- Organise, store, preserve (archiving and access), and share collected data according to Trust and departmental guidelines.
- Maintain active relationships and dialogue with the Trusts IM&T department, to work through any issues or updates regarding the systems used.
Data quality assurance and monitoring
- Work to Good Clinical Practice (GCP) guidelines on trial conduct and data management and ensure knowledge is kept updated.
- Ensure all data handling complies with the General Data Protection Regulation (GDPR); this may entail participation in spot checks and regular audit.
- Follow data management documentation including Standard Operating Procedures (SOPs) are highlight.
- Manage the efficient processing, validation and quality assurance of operational data across the department.
- Work with trial teams and database providers to ensure that data management systems are maintained to the highest level of integrity at all times.
- Develop research data related operational instructions and training materials.
- Support regular quality controls, with prompt and appropriate responses to incoming data.
- Deliver efficient discrepancy management and resolution, quality control, data cleaning and validation.
- Participate in system audits as agreed with Senior Research Data Manager
Reporting
- Provide and present timely highlight, exception or data quality reports as requested by the line management.
- Notify and document significant deviations in data collection and integrity.
- Ensure contractual obligations are met including safety reporting obligations, provision of documentation, progress reports and report writing.
- Escalate any potential concerns about data integrity or data safety immediately to the line manager or a senior in the department.
Job description
Job responsibilities
Roles and responsibilities Study set-up and data handling
- Manage the set-up and maintenance of operational data management systems.
- Liaise with the Research Operations and Delivery Teams to collect and clarify any requirements for creating study records.
- Check information from different sources, including study protocols to ensure data and related documents are correct, consistent and up to date.
- Produce test evidence reports for created study records.
- Assign and manage user roles to research data systems, where required.
- Coordinate, agree and manage timelines on assigned projects.
- Ensure prompt and efficient response to queries or contact from users, acknowledging all communication and ensuring efficient flow of information.
- Organise, store, preserve (archiving and access), and share collected data according to Trust and departmental guidelines.
- Maintain active relationships and dialogue with the Trusts IM&T department, to work through any issues or updates regarding the systems used.
Data quality assurance and monitoring
- Work to Good Clinical Practice (GCP) guidelines on trial conduct and data management and ensure knowledge is kept updated.
- Ensure all data handling complies with the General Data Protection Regulation (GDPR); this may entail participation in spot checks and regular audit.
- Follow data management documentation including Standard Operating Procedures (SOPs) are highlight.
- Manage the efficient processing, validation and quality assurance of operational data across the department.
- Work with trial teams and database providers to ensure that data management systems are maintained to the highest level of integrity at all times.
- Develop research data related operational instructions and training materials.
- Support regular quality controls, with prompt and appropriate responses to incoming data.
- Deliver efficient discrepancy management and resolution, quality control, data cleaning and validation.
- Participate in system audits as agreed with Senior Research Data Manager
Reporting
- Provide and present timely highlight, exception or data quality reports as requested by the line management.
- Notify and document significant deviations in data collection and integrity.
- Ensure contractual obligations are met including safety reporting obligations, provision of documentation, progress reports and report writing.
- Escalate any potential concerns about data integrity or data safety immediately to the line manager or a senior in the department.
Person Specification
Education and Qualification
Essential
- A Level, NVQ level 3 in Business Administration or equ.
- English and Mathematics GCSE or equ.
- Cerner Millennium training
Experience
Essential
- Data Processing and Record Keeping
- NHS experience
- Training, Advising re software
Skill and Knowledge
Essential
- Computer skills incl. Excel
- Digital Administration
- Clear communication / Application form
Person Specification
Education and Qualification
Essential
- A Level, NVQ level 3 in Business Administration or equ.
- English and Mathematics GCSE or equ.
- Cerner Millennium training
Experience
Essential
- Data Processing and Record Keeping
- NHS experience
- Training, Advising re software
Skill and Knowledge
Essential
- Computer skills incl. Excel
- Digital Administration
- Clear communication / Application form
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details
Employer name
Chelsea and Westminster Hospital NHS Foundation Trust
Address
Chelsea and Westminster Hospital - Harbour Yard Offices
Harbour Yard
London
SW10 0XD
Employer's website
https://www.chelwest.nhs.uk/ (Opens in a new tab)