Job summary
Resourcing Coordinator-
1 x Fixed Term - 6 Months Maternity cover - Fulltime (37.5 hrs)
An exciting opportunity has arisen for a motivated Band 4 Resourcing Coordinator to join our Recruitment Team in the HR department based at Harbour Yard.
A key part of this role will also include managing the administrative processes for the full end to end recruitment life cycle whilst ensuring the recruitment process is as efficient as possible for candidates and managers. Therefore, excellent customer service skills is vital in this role.
The successful candidate will have demonstrable experience of working with high volumes in a fast paced role. You will possess excellent computer skills and have experience of working in an office based environment, ideally in HR or recruitment field. Most importantly, you will display a commitment to providing an excellent recruitment service to the managers and applicants to the Trust.
We are currently office base at Harbour Yard, Imperial Wharf Chelsea.
The closing date given is a guide only. There may be some occasions when we have to close a vacancy once sufficient applications have been received. You are therefore advised to submit your application as early as possible to avoid disappointment.
Main duties of the job
The resourcing co-ordinator will oversee the recruitment service for both medical and dental staff and AFC from advert through to employment for permanent, fixed term and secondment roles within an allocated divison. They will provide medical administrative support to clinicians and line managers in relation to all medical staffing issues. This includes advisory services, and pre-employment procedures for junior doctors, SAS doctors and Consultants.
To carry out this role effectively the post holder will need to establish and maintain strong communication and effective working relations with Managers, Consultants and Junior Doctors within all Divisions.
They will support the Senior Resourcing Advisor in ensuring the provision of high quality and timely recruitment service in accordance with the agreed standards of practice, key performance indicators and portfolio of services.
About us
Our Trust is one of England's top-performing and safest trusts. We operate two main acute hospital sites--Chelsea and Westminster Hospital and West Middlesex University Hospital--along with award-winning clinics across North West London.
Our nearly 7,500 staff care for a diverse population of 1.5m, providing full clinical services including maternity, A&E and children's services, plus specialist HIV and sexual health care. The CQC rates us Good in safety, effectiveness, care and responsiveness, and Outstanding in leadership and resource use.
We continually invest in our facilities, including a £30m expansion of critical care at Chelsea and an £80m Ambulatory Diagnostic Centre at West Mid.
We are delivering sustainable healthcare through our Green Plan. In line with Greener NHS ambitions, we aim for net zero carbon emissions by 2045. Achieving this requires collective effort. We encourage staff to reduce their impact on carbon, waste and pollution wherever possible. Every action counts to create a healthier, more sustainable future.
We are committed to equal opportunities and believe diversity drives innovation and excellence. We welcome applications from the global majority, veterans and underrepresented communities, valuing the perspectives they bring.
If you haven't heard from us within 3 weeks of the closing date, your application was likely unsuccessful. Employment is subject to a six-month probation. Some roles may require weekend shifts at multiple sites.
Job description
Job responsibilities
Hold responsibility for progressing the recruitment activity of an allocated Division, tracking progress of jobs to ensure there are no delays, resolving and escalating issues to the recruiting managers as necessary to provide a smooth process.
Effectively co-ordinate recruitment campaign activities for the division such as ensuring on time delivery of shortlisting and interview packs to recruiting managers and communication to applicants regarding application status.
Provide successful implementation of recruitment campaigns including advert placement services, long-listing screening and assessment centre and selection centre support services.
Liaise with the Health Education England (HEE) / NHS England and Royal Colleges to ensure an effective consistent HR service is delivered to all Junior Doctors in Training under the 2016 contract
Rotation admin including, adding trainees to TRAC, sending the junior doctors their Work Schedules and Contracts of Employment for their role within timescales
Provide an advisory service to recruiting managers and applicants to ensure timely completion of activities and required action ensuring on time and successful campaign completion.
Main contact for resourcing enquiries especially those from the allocated Division and to deal politely and efficiently with all enquiries, helping to resolve any concerns early on and escalating these to the Deputy Resourcing Manager if necessary
See attached JD
Job description
Job responsibilities
Hold responsibility for progressing the recruitment activity of an allocated Division, tracking progress of jobs to ensure there are no delays, resolving and escalating issues to the recruiting managers as necessary to provide a smooth process.
Effectively co-ordinate recruitment campaign activities for the division such as ensuring on time delivery of shortlisting and interview packs to recruiting managers and communication to applicants regarding application status.
Provide successful implementation of recruitment campaigns including advert placement services, long-listing screening and assessment centre and selection centre support services.
Liaise with the Health Education England (HEE) / NHS England and Royal Colleges to ensure an effective consistent HR service is delivered to all Junior Doctors in Training under the 2016 contract
Rotation admin including, adding trainees to TRAC, sending the junior doctors their Work Schedules and Contracts of Employment for their role within timescales
Provide an advisory service to recruiting managers and applicants to ensure timely completion of activities and required action ensuring on time and successful campaign completion.
Main contact for resourcing enquiries especially those from the allocated Division and to deal politely and efficiently with all enquiries, helping to resolve any concerns early on and escalating these to the Deputy Resourcing Manager if necessary
See attached JD
Person Specification
Education and qualifications
Essential
- Educated to Diploma level education, or equivalent relevant training or experience
Desirable
- CPP/CIPD qualification
- ESR/EREC/TRAC/ NHS jobs experience
Experience
Essential
- Experience of coordinating recruitment activities, especially in a high volume recruitment market
- Effective use of candidate management systems and HR databases
- Previous experience of working within a busy HR department
Desirable
- Building and fostering multiple and numerous relationships, up to and including Senior Management
Skills and knowledge
Essential
- Strong strategic influencing, persuading and negotiating skills highly developed communication skills
- The ability to work under pressure and prioritise own work as well as the work of others.
- Effective IT Skills, Microsoft proficient and recruitment database software.
Desirable
- Experience in writing adverts
- Understanding of the candidate market and options to source in demand skills
Personal Qualities
Essential
- Able to work effectively and flexibly as a member of a team
- The ability to work under pressure and prioritise own work as well as the work of others
- Understanding of Equality & Diversity in relation to recruitment practices
- Able to demonstrate an understanding of quality, strong customer focused approaches
Person Specification
Education and qualifications
Essential
- Educated to Diploma level education, or equivalent relevant training or experience
Desirable
- CPP/CIPD qualification
- ESR/EREC/TRAC/ NHS jobs experience
Experience
Essential
- Experience of coordinating recruitment activities, especially in a high volume recruitment market
- Effective use of candidate management systems and HR databases
- Previous experience of working within a busy HR department
Desirable
- Building and fostering multiple and numerous relationships, up to and including Senior Management
Skills and knowledge
Essential
- Strong strategic influencing, persuading and negotiating skills highly developed communication skills
- The ability to work under pressure and prioritise own work as well as the work of others.
- Effective IT Skills, Microsoft proficient and recruitment database software.
Desirable
- Experience in writing adverts
- Understanding of the candidate market and options to source in demand skills
Personal Qualities
Essential
- Able to work effectively and flexibly as a member of a team
- The ability to work under pressure and prioritise own work as well as the work of others
- Understanding of Equality & Diversity in relation to recruitment practices
- Able to demonstrate an understanding of quality, strong customer focused approaches
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).