Job summary
An exciting opportunity has arisen for an experienced Medical Staffing/Recruitment Manager to join St Paul's Ophthalmology Division at Liverpool University Hospitals NHS Foundation Trust. The role will be based at the Royal Liverpool University Hospital site with requirements to work at Aintree University Hospital as required.
This post is open to employees of the five LAASP organisations. As part of your application, you will be asked to confirm that you are a current employee of The Clatterbridge Centre, Liverpool Heart and Chest Hospital, Liverpool University Hospitals, Liverpool Women's Hospital or, The Walton Centre
Main duties of the job
Responsible for 24 hours medical staff cover St Paul's Ophthalmology Division and out of hours.
Cover for related disciplines participating in the Ophthalmology Rota -- in line with the New Dealand European Working Time Directives for Junior Doctors Hours, including booking of locumsand organising authorisation of payments for same.
Management of the monitoring of all Junior Doctors Hours to ensure compliance to the NewDeal and European Working Time Directive's and completion of monthly reports for HumanResources/Medical Staffing Departments.
Management of sickness for all medical staff including back to work interview
Responsible for the preparation, planning production and distribution of medical rotas
Oversee the booking of leave
Maintain personal files
About us
Liverpool University Hospitals NHS Foundation Trust comprises Aintree University Hospital, Broadgreen Hospital & Royal Liverpool University Hospital.
We are part of NHS University Hospitals of Liverpool Group, formed on 1 Nov 2024 from the coming together of LUHFT and Liverpool Women's NHS Foundation Trust. The Group was born from a shared aim to improve the care we provide our patients.
UHLG is one of the largest employers in the region, with over 16,800 colleagues dedicated to caring for our communities - from birth and beyond.
For the 630,000 people across Merseyside, we are their local NHS. We provide general and emergency hospital care, alongside highly specialised regional services for more than two million people in the North West.
Aintree University Hospitalis the single receiving site for adult major trauma patients in Cheshire and Merseyside and hosts a number of regional services including an award-winning stroke facility.Broadgreen Hospitalis home to elective surgical, diagnostic and treatment services, together with specialist patient rehabilitation.Liverpool Women's Hospitalspecialises in the health of women and babies, delivering over 7,200 babies in the UK's largest single site maternity hospital each year. TheRoyal Liverpool University Hospitalis the largest hospital in the country to provide inpatients with 100% single bedrooms and focuses on complex planned care and specialist services.
For roles at Liverpool Women's, visit theircareers page.
Job description
Job responsibilities
Liaise with Temporary Staffing, to ensure appropriate locum cover is available for any absences.
Check CV's of agency locums and seek Consultant approval, prior to confirming bookings. Notifyrelated disciplines of any sickness absence of their staff and whether locum cover was required.
Ensure arrangements in place to coordinate consultant, middle grade and junior medical staffstudy leave and teaching sessions and ensure locum cover in place for sickness absence whenrequired.
Responsible for administration and coordination of all aspects of induction. Arrange for completionof local induction. Checklists for short term locums.
Production of Information Packs for all junior doctors rotating into the Directorate six weeks beforearrival at the department.
Review working arrangements for STR's, CT1/2/F2s, with a view to New Deal and EuropeanWorking Time Directives compliance.
Ensure arrangements are set correctly in place for all our juniors to be monitored, ensure theycomplete the monitoring forms on a daily basis and chase them up and ensure they areforwarded to our Compliance Manager (Medical Education) within the time limit that they wereoriginally given.
Polices : Responsible for implementing policies within medical staffing
Finance
Strategically and operationally manage locums effectively and economically and authorise alllocum time sheets and payments. Provide Accountant with up to date information on a monthlybasis regarding the use of locum cover, additional duty hours worked, completing bank staffingpayment sheets and ACAS form for LUHFT staff and Lead Employer staff, matching costs up topanel forms that have been submitted so that no inappropriate charges are made against theDirectorate.
Signatory for medical staffing budget including Associate Specialist/STR/CT/F2locum doctors.
Recruitment
As necessary update Job Descriptions and timetables for junior medical staff.
In partnership with Clinical Director and Clinical Director (St Pauls Division), produce JobDescriptions for new Consultant/Staff Grade/Clinical Fellows posts. Completing Vacancy Control
Forms/Change Notices arrange for posts to be advertised and liaise with HR Department forinterview arrangements in role of Recruiting Manager
Arrange and manage Observer appointments for students as required and provide informationpacks for same. Arrange accommodation, if required. HR and Occupational Health Department(to arrange medical screening) and Volunteers Department (to arrange insurance).
Responsible to arrange and manage "Honorary Contracts" for junior doctors, consultants and othermedical staff as required including accommodation booking for overseas doctors.
To support in the implementation of all medical staffing issues. To communicate across all levels ofgrades both internally and with external stakeholders on a daily basis
Job description
Job responsibilities
Liaise with Temporary Staffing, to ensure appropriate locum cover is available for any absences.
Check CV's of agency locums and seek Consultant approval, prior to confirming bookings. Notifyrelated disciplines of any sickness absence of their staff and whether locum cover was required.
Ensure arrangements in place to coordinate consultant, middle grade and junior medical staffstudy leave and teaching sessions and ensure locum cover in place for sickness absence whenrequired.
Responsible for administration and coordination of all aspects of induction. Arrange for completionof local induction. Checklists for short term locums.
Production of Information Packs for all junior doctors rotating into the Directorate six weeks beforearrival at the department.
Review working arrangements for STR's, CT1/2/F2s, with a view to New Deal and EuropeanWorking Time Directives compliance.
Ensure arrangements are set correctly in place for all our juniors to be monitored, ensure theycomplete the monitoring forms on a daily basis and chase them up and ensure they areforwarded to our Compliance Manager (Medical Education) within the time limit that they wereoriginally given.
Polices : Responsible for implementing policies within medical staffing
Finance
Strategically and operationally manage locums effectively and economically and authorise alllocum time sheets and payments. Provide Accountant with up to date information on a monthlybasis regarding the use of locum cover, additional duty hours worked, completing bank staffingpayment sheets and ACAS form for LUHFT staff and Lead Employer staff, matching costs up topanel forms that have been submitted so that no inappropriate charges are made against theDirectorate.
Signatory for medical staffing budget including Associate Specialist/STR/CT/F2locum doctors.
Recruitment
As necessary update Job Descriptions and timetables for junior medical staff.
In partnership with Clinical Director and Clinical Director (St Pauls Division), produce JobDescriptions for new Consultant/Staff Grade/Clinical Fellows posts. Completing Vacancy Control
Forms/Change Notices arrange for posts to be advertised and liaise with HR Department forinterview arrangements in role of Recruiting Manager
Arrange and manage Observer appointments for students as required and provide informationpacks for same. Arrange accommodation, if required. HR and Occupational Health Department(to arrange medical screening) and Volunteers Department (to arrange insurance).
Responsible to arrange and manage "Honorary Contracts" for junior doctors, consultants and othermedical staff as required including accommodation booking for overseas doctors.
To support in the implementation of all medical staffing issues. To communicate across all levels ofgrades both internally and with external stakeholders on a daily basis
Person Specification
Knowledge
Essential
- Awareness of current issues in the NHS relevant to recruiting doctors
- Knowledge of HR policies and procedeures
Experience
Essential
- Experience and knowledge of Junior Doctors working hours
- Medical staffing
- Leadership & management of staff
- Previous experience in a health provision organisation
- Management of rotas
- Administration relating to junior doctors
- Hours compliance
- Experience of effective people management
- Experience of Medical Staffing/Recruitment
- Experience of budgetary management
Skills
Essential
- Excellent communication skills.
- Able to analyse information and appraise options.
- Ability to work as a team member
- Able to multi-task and continue to function to a high standard when under pressure
- Able to communicate well and liaise with people at all levels.
- Able to plan and formulate changes impacting across the department
Other
Essential
- Current employee of a LAASP organisation
Qualifications
Essential
Person Specification
Knowledge
Essential
- Awareness of current issues in the NHS relevant to recruiting doctors
- Knowledge of HR policies and procedeures
Experience
Essential
- Experience and knowledge of Junior Doctors working hours
- Medical staffing
- Leadership & management of staff
- Previous experience in a health provision organisation
- Management of rotas
- Administration relating to junior doctors
- Hours compliance
- Experience of effective people management
- Experience of Medical Staffing/Recruitment
- Experience of budgetary management
Skills
Essential
- Excellent communication skills.
- Able to analyse information and appraise options.
- Ability to work as a team member
- Able to multi-task and continue to function to a high standard when under pressure
- Able to communicate well and liaise with people at all levels.
- Able to plan and formulate changes impacting across the department
Other
Essential
- Current employee of a LAASP organisation
Qualifications
Essential
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
