Job summary
The department of Cellular Pathology is looking for a full time Band 3 Cancer Pathway Tracker in order to provide a comprehensive administrative service. The post holder will work primarily with the histopathology teams and will support in co-ordinating and organising multidisciplinary team meetings for cancer patients.
The successful candidate will be of a pleasant friendly disposition and have excellent interpersonal skills. They should be able to work to tight deadlines, having an appreciation of data quality, be able to manage a varied workload and be able to work with limited supervision.
Applicants should be educated to GCSE/O level standard or equivalent and have excellent IT skills.
Main duties of the job
-
The post holder is expected to develop and maintain effective working relationships with Trust wide services, including Clinicians, Clinical Nurse Specialists, MDT co-ordinators, other medical staff and medical secretaries to ensure all patients on a cancer pathway are identified and tracked for MDT.
The post holder is required to liaise with clinical and administrative teams both within the Trust and tertiary centres to assist with patient investigations.
Co-ordinate diagnostic investigations to ensure the delivery of patient care is of the highest standard.
Act as the initial point for escalated histological results expected for MDT discussion.
Expedite and track all specimens required for diagnostic discussion at MDT.
Plan, co-ordinate and manage the pathology aspect of all MDT meetings.
Have an understanding and knowledge of the relevant cancer tumour sites and patient pathways relating to histopathology.
Keep up to date with the National and local issues relating to cancer and the collection of cancer data.
About us
Liverpool University Hospitals NHS Foundation Trust comprises Aintree University Hospital, Broadgreen Hospital & Royal Liverpool University Hospital.
We are part of NHS University Hospitals of Liverpool Group, formed on 1 Nov 2024 from the coming together of LUHFT and Liverpool Women's NHS Foundation Trust. The Group was born from a shared aim to improve the care we provide our patients.
UHLG is one of the largest employers in the region, with over 16,800 colleagues dedicated to caring for our communities - from birth and beyond.
For the 630,000 people across Merseyside, we are their local NHS. We provide general and emergency hospital care, alongside highly specialised regional services for more than two million people in the North West.
Aintree University Hospitalis the single receiving site for adult major trauma patients in Cheshire and Merseyside and hosts a number of regional services including an award-winning stroke facility.Broadgreen Hospitalis home to elective surgical, diagnostic and treatment services, together with specialist patient rehabilitation.Liverpool Women's Hospitalspecialises in the health of women and babies, delivering over 7,200 babies in the UK's largest single site maternity hospital each year. TheRoyal Liverpool University Hospitalis the largest hospital in the country to provide inpatients with 100% single bedrooms and focuses on complex planned care and specialist services.
For roles at Liverpool Women's, visit theircareers page.
Job description
Job responsibilities
Manage and maintain the document and data control process withinthe Administration Team, using defined systems Issue any relevant progress reports to the appropriate Manager. Correlation of all documentation, logging, filing and distributionaccordingly, ensuring accurate audit trail is maintained. Control the quality system within the Administration Team, capturing allrelevant processes, and review regularly. To attend and minute meetings as and when required, maintain a log ofrequired actions and decisions. To pro-actively manage the actions log providing updates as requiredby the appropriate Manager. Provide administrative support to the Administration Team in allaspects of work . This will also include the co-ordination of diaries,arrangement of meetings, venues and catering requirements etc. Undertaking general administration duties including typing,photocopying, distributing and filing all correspondence, dealing withincoming mail and telephone calls/enquiries. Maintain an effective bring forward system, ensuring that deadlinesare adhered to and action is taken as appropriate. Provide secretarial support to the Administration Team as and whenrequired. Carry out any other relevant duties that may be requested to ensurethe systems within the Project Office are under control.Communication Skills The post holder should display excellent written and verbalcommunication skills in liaising with other team members, Trustpersonnel and external bodies. The ability and commitment to work as an effective team member. The post holder should display professionalism when representing thedepartment.General Support the Manager in- induction and supervision of new staff- implementing existing policies and procedures. Co-operate fully in the introduction of new technology and of newmethods of working as appropriate to the post holder. Continuously update knowledge of new trends and maintain andimprove knowledge and competence, through self-development. Undertake all mandatory training as required by the Trust.
Education and training development
Undertake all mandatory training as required by the Trust.
Job description
Job responsibilities
Manage and maintain the document and data control process withinthe Administration Team, using defined systems Issue any relevant progress reports to the appropriate Manager. Correlation of all documentation, logging, filing and distributionaccordingly, ensuring accurate audit trail is maintained. Control the quality system within the Administration Team, capturing allrelevant processes, and review regularly. To attend and minute meetings as and when required, maintain a log ofrequired actions and decisions. To pro-actively manage the actions log providing updates as requiredby the appropriate Manager. Provide administrative support to the Administration Team in allaspects of work . This will also include the co-ordination of diaries,arrangement of meetings, venues and catering requirements etc. Undertaking general administration duties including typing,photocopying, distributing and filing all correspondence, dealing withincoming mail and telephone calls/enquiries. Maintain an effective bring forward system, ensuring that deadlinesare adhered to and action is taken as appropriate. Provide secretarial support to the Administration Team as and whenrequired. Carry out any other relevant duties that may be requested to ensurethe systems within the Project Office are under control.Communication Skills The post holder should display excellent written and verbalcommunication skills in liaising with other team members, Trustpersonnel and external bodies. The ability and commitment to work as an effective team member. The post holder should display professionalism when representing thedepartment.General Support the Manager in- induction and supervision of new staff- implementing existing policies and procedures. Co-operate fully in the introduction of new technology and of newmethods of working as appropriate to the post holder. Continuously update knowledge of new trends and maintain andimprove knowledge and competence, through self-development. Undertake all mandatory training as required by the Trust.
Education and training development
Undertake all mandatory training as required by the Trust.
Person Specification
Qualifications
Essential
- GCSEs (A-C) or equivalent
- NVQ Level III Business Administration or equivalent
- Willingness to undertake further training for development
- ECDL or equivalent experience using Microsoft Word, Excel and Powerpoint
Experience
Essential
- Previous NHS experience at supervisory level
- Experience of using Trust I.T, Systems
- Good understanding of administration roles/function
- Assessing and planning workload for others
Desirable
- Knowledge of Digital Dictation Systems
- Experience of mentoring and developing others
- Experience in developing, designing and tailoring training materials to engage learners and meet agreed programme outcomes
- Experience of participating in redesign or change management
Skills
Essential
- Ability to communicate in a clear and concise manner, communicate effectively demonstrating sensitivity to a range of people
- Ability to implement change and use problem solving skills
- Able to prioritise workloads of others
- Ability to negotiate with others
- Ability to work individually or as part of a team
- Ability to prioritise and assess a situation
- Ability to work under pressure and maintain high quality work
- Time Management Skills
- Excellent interpersonal and influencing skills
- Understanding of Trust internal policies as appropriate
Desirable
- Experience or supervising and motivating a team
Other
Essential
- Excellent interpersonal skills, the ability to communicate effectively with all members of the Project Team and the Trust, and externally with project advisors.
- Must be a self-start who will approach tasks in a co-ordinated manner and with sensitivity, thus ensuring tasks are completed efficiently and on target, with minimum supervision.
- Must have an excellent telephone manner
Knowledge
Essential
- Medical terminology
- Knowledge of NHS policies
- Train others using best practice
Other requirements
Essential
- Comply with Trust policies and procedures
- Ability to show understanding and appreciation of the need to maintain confidentiality in all matters - Data Protection Act
- Ability and willingness to undergo further training in accordance with the needs of the post
Person Specification
Qualifications
Essential
- GCSEs (A-C) or equivalent
- NVQ Level III Business Administration or equivalent
- Willingness to undertake further training for development
- ECDL or equivalent experience using Microsoft Word, Excel and Powerpoint
Experience
Essential
- Previous NHS experience at supervisory level
- Experience of using Trust I.T, Systems
- Good understanding of administration roles/function
- Assessing and planning workload for others
Desirable
- Knowledge of Digital Dictation Systems
- Experience of mentoring and developing others
- Experience in developing, designing and tailoring training materials to engage learners and meet agreed programme outcomes
- Experience of participating in redesign or change management
Skills
Essential
- Ability to communicate in a clear and concise manner, communicate effectively demonstrating sensitivity to a range of people
- Ability to implement change and use problem solving skills
- Able to prioritise workloads of others
- Ability to negotiate with others
- Ability to work individually or as part of a team
- Ability to prioritise and assess a situation
- Ability to work under pressure and maintain high quality work
- Time Management Skills
- Excellent interpersonal and influencing skills
- Understanding of Trust internal policies as appropriate
Desirable
- Experience or supervising and motivating a team
Other
Essential
- Excellent interpersonal skills, the ability to communicate effectively with all members of the Project Team and the Trust, and externally with project advisors.
- Must be a self-start who will approach tasks in a co-ordinated manner and with sensitivity, thus ensuring tasks are completed efficiently and on target, with minimum supervision.
- Must have an excellent telephone manner
Knowledge
Essential
- Medical terminology
- Knowledge of NHS policies
- Train others using best practice
Other requirements
Essential
- Comply with Trust policies and procedures
- Ability to show understanding and appreciation of the need to maintain confidentiality in all matters - Data Protection Act
- Ability and willingness to undergo further training in accordance with the needs of the post
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
