Medical Staffing Assistant

Job description

Job responsibilities

JOB DESCRIPTION

Job Title

Medical Staffing Assistant

Managerially accountable to

Clinican Business Unit Manager

Professionally accountable to

Clinican Business Unit Manager

Pay Band

Band 3

Location Description

Division of Surgery

Principal Accountabilities.

To assist the Medical Staffing Manager with the smooth running of the Division of Surgery Medical Staffing Departments. Production and coordination of 24 hour medical staff cover for the Surgical Division ensuring that there is 24 hour medical cover where required through compliant rotas in line with the New Deal and European Working Time Directives.

To act as a communication resource for Consultants and all junior doctors within the Orthopaedic Care Grouop

MAIN DUTIES & RESPONSIBILITIES:

Coordination of a range of medical staff rotas for Surgical Division dealing with day to day queries regarding rotas/emergency on-call. Monitor on a daily basis to ensure appropriate levels of cover - reporting any problems to the Medical Staffing Manager.

Health Roster Support clinical directors and clinican business unit manager with Consultant and junior doctors leave through the Health Roster electronic system, cancellation of commitments and .rota coordination reporting any probems to the Medical Staffing Manager..

Ensure that relevant staff and departments are kept up to date with leave booked by regular production and circulaton of necessary information.

Liaise with Nurse Bank (Medical Staffing) to coordinate appropriate locum cover available for any absences that cannot be cross covered internally. Submit CVs of Agency locums to clinical leads and seek Consultant and CMB approval prior to confirming bookings. Notify relevant disciplines of locum cover.

Recruitment To undertake all administrative duties in the Recruitment of Medical Staff, in liaison with clinical leads, CBM and Recruitment Services, utilising the TRAC electronic recruitment system reporting any delays or problems.

Coordination of Information Packs and relevant information for incoming medical staff and organise their inductions and training.

Provide admisatrative support for audit for the Head & Neck Clinical Business Unitarrnaging sponsors, produce agendas and take notes of meetings.

Provide CBM with adminatrative services as and when required

Coordination of the induction process for medical juniors and new starters in liaison with the Junior Doctors Leads and the clinical leads and CBM.

Arrange for completion of Local Induction checklists for short term locums.

Maintain personnel files for all medical staff, recoding annual, study and professional leave booked, including the recording and monitoring of any sickness absences and take appropriate action, supporting the clinical leads and CBM, to ensure compliance to the Trusts Attendance Policy in line with the Divisional Attendance Management processes.

Completion of electronic sickness absence records for all Medical staffing.

Coordinate Cinical Observer and Clinical Attachment appointments for overseas doctors as required.

Medical Courses/Conferences/Training Administration of a range of medical staffing courses, conferences and training s

Attend meetings as and when required providing updates on medical staffing issues

Responsible for providing information to CBM and completion of vacancy and change forms for medial staff contrat changes.

To take notes of meetings as instructed by CBM

GENERAL STATEMENT & OBLIGATIONS

Duties of the Post

The duties above indicate the post holders main responsibilities but are not exhaustive. They may be jointly reviewed with the post holder according to experience and to support service development.

7 day service

Aintree University Hospital NHS Foundation Trust is committed to introducing improvements to the safety and quality of care delivered to patients at weekends and out of hours, in accordance with the Academy of Medical Royal Colleges report Seven Day Consultant Present Care. Given this commitment, your pattern of working may be subject to change to reflect the changing requirements needed to deliver a 7 day service.

Valuing People/Standards of Conduct and Behaviour

We are clear that it is right to treat everybody with dignity and respect. Valuing people is focused on the standards of: Listening; being polite; giving a positive impression; being respectful. Employees are personally accountable for their actions at work, and must promote high standards of care and behaviour in line with our Trust Values. All employees must deliver reliable and effective customer care.

Business Continuity Plan

The Trust is required to have robust emergency preparedness plans in place, to ensure the continuity of service in certain circumstances, e.g. major civilian disaster, business continuity incident. The Trust expects the post holder to be aware of their role in the event of such a significant disruption to Trust services. As a consequence of such circumstances the post holder may (within their scope of competence) be required to undertake a variation to their normal duties, normal base and / or hours of work as are reasonable and appropriate to maintain essential service provision

Policies & Procedures

All employees must follow the Trusts policies and procedures. These cover all areas of work, both clinical and non-clinical. Some important areas applying to all employees are highlighted below. Your induction will cover key post-related policies. All Trust policies are available on the intranet.

Disclosure & Barring Service

All employees of Aintree University Hospitals NHS Foundation Trust are required to act in such a way that at all times safeguards the health and well being of children and vulnerable adults. Familiarisation with and adherence to the Trusts Safeguarding policies is an essential requirement of all employees as is participation in related mandatory/statutory training

Health and Safety/Risk Management

Employees must take reasonable care of the health, safety and welfare of themselves and others. Employees must report promptly any risks, including all incidents, near misses and hazards.

Confidentiality of Information & Data Security

Strict confidentiality rules apply to patients, colleagues and Trust business. Confidentiality for patients lasts indefinitely and continues even if you leave the employment of the Trust.

Infection Control

All staff have a duty and responsibility to prevent the spread of infection within the hospitals.

The post holder must:-

Take all reasonable care to minimise the likelihood of healthcare-associated infections occurring to patients, visitors and staff (including you) as a consequence of actions and/or omissions at work

Co-operate with the Trust in ensuring that all statutory and other requirements are complied with in particular, compliance with the Health Act 2006: Code of Practice for the prevention and control of healthcare associated infections

• Be knowledgeable and compliant with the Trusts infection control policies and procedures, which includes attendance at mandatory training

Equality & Diversity

The Trust is pro-diversity and anti-discriminatory. Trust policies prohibit discrimination, victimisation, bullying or harassment. The Trust is committed to treating people equally, whether they are patients, colleagues, suppliers or other customers.

Non-Smoking Policy

No employee is allowed to smoke while on duty. If you wish to stop smoking then the Trust can provide free help. Please ask your manager about this.

This job description is an outline of the role and function. It is not intended to describe all specific tasks.

This post will be subject to a Standard DBS disclosure check with the Disclsure & Barring Service (DBS). Please read the enclosed information about DBS Disclosures. Further information available on the DBS web site: www.gov.uk/government/organisations/disclosure-and-barring-service

Person Specification

Qualifications

Essential

• NVQ 2/equivalent

Experience

Essential

• A broad range of experience and understanding monitoring of EWTD of Junior Medical Staff and the ability to organise and collate Medical staff rotas

Knowledge

Essential

• Knowledge and understanding of the working within a Clinical Business Unit

Skills

Essential

• Secretarial skills, including minute taking
• Good understanding of I.T. systems and knowledge of Microsoft Office packages
• Good communication skills, both verbal and written
• Good interpersonal skills
• Numerate with ability to collate, interpret and present statistical data
• Excellent organisational skills

Desirable

• CLAIT qualification with advanced excel Able to produce pivot tables

Other

Essential

• General good health and ability to withstand pressure of work
• Ability to use own initiative
• Ability and willingness to work as part of a team
• Ability and willingness to act as leader of a team
• Ability to prioritise workload effectively and to delegate appropriately
• Able to work hours required of the post and to be flexible when required
• Ability to comply with Trust's No Smoking Policy

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Employer details

Employer name

Liverpool University Hospitals NHS Foundation Trust

Address

Aintree University Hospital

Longmoor Lane

Liverpool

L9 7AL

Employer's website

https://www.liverpoolft.nhs.uk/ (Opens in a new tab)