Job summary
We are looking for an exceptional and experienced Personal Assistant to provide a high quality, professional and confidential Personal Assistant service to the Chief Pharmacist, Clinical Director for Medicines Optimisation. A proven track record of working at the level of a Personal Assistant/ Secretary or equivalent is essential.
Dynamic with flexible approach to working across our hospitals the successful candidate should like managing a challenging diary and competing priorities.
Main duties of the job
The Personal Assistant will provide a comprehensive senior administrative and personal assistant service.
The postholder will undertake the full range of senior administrative duties including complex diary management across multiple sites, management of information and systems, research and preparation of documentation and support effective planning for meetings and events.
This must support effective time management in addition to attendance at one of 6 sites where appropriate and will require proactive management to support site requirements both within pharmacy and executive teams and governance frameworks.
Taking a lead or supporting role in specific activities and schemes of work to support achievement of Projects and Service objectives.
About us
Liverpool University Hospitals NHS Foundation Trust comprises Aintree University Hospital, Broadgreen Hospital & Royal Liverpool University Hospital.
We are part of NHS University Hospitals of Liverpool Group, formed on 1 Nov 2024 from the coming together of LUHFT and Liverpool Women's NHS Foundation Trust. The Group was born from a shared aim to improve the care we provide our patients.
UHLG is one of the largest employers in the region, with over 16,800 colleagues dedicated to caring for our communities - from birth and beyond.
For the 630,000 people across Merseyside, we are their local NHS. We provide general and emergency hospital care, alongside highly specialised regional services for more than two million people in the North West.
Aintree University Hospitalis the single receiving site for adult major trauma patients in Cheshire and Merseyside and hosts a number of regional services including an award-winning stroke facility.Broadgreen Hospitalis home to elective surgical, diagnostic and treatment services, together with specialist patient rehabilitation.Liverpool Women's Hospitalspecialises in the health of women and babies, delivering over 7,200 babies in the UK's largest single site maternity hospital each year. TheRoyal Liverpool University Hospitalis the largest hospital in the country to provide inpatients with 100% single bedrooms and focuses on complex planned care and specialist services.
For roles at Liverpool Women's, visit theircareers page.
Job description
Job responsibilities
Please see the Job Description for a detailed description of key responsibilities. For more information, please contact helen.nelson1@liverpoolft.nhs.uk.
Job description
Job responsibilities
Please see the Job Description for a detailed description of key responsibilities. For more information, please contact helen.nelson1@liverpoolft.nhs.uk.
Person Specification
Other
Essential
- Proactive approach to improvements & changes in services
- Willingness and motivation to learn and self develop
- Confident, positive and friendly approach when dealing with colleagues and customers
- Team Worker with the ability to work flexibly with colleagues
Experience
Essential
- Comprehensive experience working as a Senior Administrator or Personal Assistant at Director / Senior Management Level
- Experience of producing detailed written reports and presentations (including written and statistical information) using Microsoft Word, Excel and Power Point
- Experience of administering and coordinating activities to plan for substantial projects involving a range of stakeholders
- Experience of planning, organizing and recording meetings and events
Desirable
Qualifications
Essential
- Degree Level Education or equivalent experience
Desirable
- Evidence of commitment and activities to Continuing Development
- IT Qualification
Knowledge
Essential
- Broad range of IT skills including Word, Excel, Powerpoint, Email, internet and local information systems
- Understanding of the importance & requirements of Data Protection and Confidentiality
Desirable
- Knowledge of the NHS Strategies and Initiatives
Skills
Essential
- Ability to communicate effectively and confidently both verbally and in writing
- Ability to build and develop effective working relationships with a variety of internal and external customers at all levels
- Excellent interpersonal and organizational skills
- Ability to maintain and manage accurate records of projects and initiatives
- Ability to use initiative and cope well under pressure
- Ability to seek solutions to customer queries using internal and external sources available
- Ability to manage time effectively through planning, organization & prioritising of workload
- Ability to take full responsibility for delivering on work streams to agreed quality standards and with timescales
Person Specification
Other
Essential
- Proactive approach to improvements & changes in services
- Willingness and motivation to learn and self develop
- Confident, positive and friendly approach when dealing with colleagues and customers
- Team Worker with the ability to work flexibly with colleagues
Experience
Essential
- Comprehensive experience working as a Senior Administrator or Personal Assistant at Director / Senior Management Level
- Experience of producing detailed written reports and presentations (including written and statistical information) using Microsoft Word, Excel and Power Point
- Experience of administering and coordinating activities to plan for substantial projects involving a range of stakeholders
- Experience of planning, organizing and recording meetings and events
Desirable
Qualifications
Essential
- Degree Level Education or equivalent experience
Desirable
- Evidence of commitment and activities to Continuing Development
- IT Qualification
Knowledge
Essential
- Broad range of IT skills including Word, Excel, Powerpoint, Email, internet and local information systems
- Understanding of the importance & requirements of Data Protection and Confidentiality
Desirable
- Knowledge of the NHS Strategies and Initiatives
Skills
Essential
- Ability to communicate effectively and confidently both verbally and in writing
- Ability to build and develop effective working relationships with a variety of internal and external customers at all levels
- Excellent interpersonal and organizational skills
- Ability to maintain and manage accurate records of projects and initiatives
- Ability to use initiative and cope well under pressure
- Ability to seek solutions to customer queries using internal and external sources available
- Ability to manage time effectively through planning, organization & prioritising of workload
- Ability to take full responsibility for delivering on work streams to agreed quality standards and with timescales
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
