Job summary
An exciting opportunity has arisen for a motivated, enthusiastic individual to join the Cancer Services team as an MDT Co-Ordinator at Liverpool University Hospitals Foundation Trust. We offer agile working for 20% of the week and also flexible start and finish times to support with home life commitments. Cancer Services are committed to staff development, progression and Health and Wellbeing.
The candidate will provide administrative co-ordination and support to a multidisciplinary team within cancer services.
The ideal candidate will be a dynamic, flexible individual with advanced IT, administrative, secretarial and organisational skills. The post holder will be required to have excellent communication skills and an ability to deal with complex situations with service users and clinicians over the phone and in person. Previous healthcare experience is essential.
An ability to work autonomously and to respond quickly to requests is required in addition to the ability to use your own initiative.
Main duties of the job
The post holder will work with clinical information staff; clinical teams across the Trust, Directorate staff and Support Services, for example, Radiology and Pathology.
The post holder will support Directorate staff in coordinating, tracking and organising multi-disciplinary team meetings for cancer patients. An essential part of the role will be the collection of data relating to the cancer patients journey.
The critical elements will be working to deadlines, investigating the patients' pathway, having an appreciation of the importance of data quality and managing a varied workload.
About us
Liverpool University Hospitals NHS Foundation Trust comprises Aintree University Hospital, Broadgreen Hospital & Royal Liverpool University Hospital.
We are part of NHS University Hospitals of Liverpool Group, formed on 1 Nov 2024 from the coming together of LUHFT and Liverpool Women's NHS Foundation Trust. The Group was born from a shared aim to improve the care we provide our patients.
UHLG is one of the largest employers in the region, with over 16,800 colleagues dedicated to caring for our communities - from birth and beyond.
For the 630,000 people across Merseyside, we are their local NHS. We provide general and emergency hospital care, alongside highly specialised regional services for more than two million people in the North West.
Aintree University Hospitalis the single receiving site for adult major trauma patients in Cheshire and Merseyside and hosts a number of regional services including an award-winning stroke facility.Broadgreen Hospitalis home to elective surgical, diagnostic and treatment services, together with specialist patient rehabilitation.Liverpool Women's Hospitalspecialises in the health of women and babies, delivering over 7,200 babies in the UK's largest single site maternity hospital each year. TheRoyal Liverpool University Hospitalis the largest hospital in the country to provide inpatients with 100% single bedrooms and focuses on complex planned care and specialist services.
For roles at Liverpool Women's, visit theircareers page.
Job description
Job responsibilities
Produce and maintain list of all new cancer patients diagnosed in the Trust by using a variety of sources and IT systems, including: IPM, CRIS, ICE that are held in other departments for example: Radiology and Pathology. Liaising with all Clinical/None Clinical staff within the Directorates.
Plan, coordinate and administrate MDT meetings for cancer patients. This will include maintaining a list of patients to be discussed, case note, film and results collection and recording requisite information at MDT meetings, for example: Attendance, records and minute taking which is live recording of data and outcomes.
Be able to understand the medial terminology/clinical coding relating to cancer and to undertake training as required.
Develop knowledge and experience of relevant cancer tumour sites and understanding of patients pathway.
Use knowledge and experience of cancer data to inform/advise colleagues regarding data collection.
Be able to collate. Process and develop routine data on a weekly basis to produce timely and accurate information on cancer waiting times and the patient pathways for the Trust, Commissioners, Collaborative and the Department of Health.
Continually develop skills in the use of various hospital information systems and ensure training is updated.
Minimise risk in the use of sensitive information to ensure that the Data Protection Act is adhered too.
Respect differences in relation to equality and diversity ensuring colleagues and patients rights are not infringed.
Keep up to date with national and local issues relating to cancer and the collection of cancer data.
Implement and contribute to MDT operational policies.
Support clinical teams in developing clinically useful, accurate and complete cancer datasets.
Contribute to surveys and audits.
Staff should be flexible in their approach to working hours.
Key Tasks
Track patients through their pathway from referral to treatment.
Follow up on any diagnostic testing and ensure the appropriate staffing are aware of the patients pathway.
Ensure all tracking is kept up to date on a daily basis.
Working closely with information Services and clinical areas to monitor cancer waiting times and inform appropriate managers of any changes.
Ensure patient is seen with the appropriate timescale in order to meet national standards by liaising with Clinicians, Nurses and Administration staff regarding the patients pathway and highlighting potential breaches at MDT meetings.
Ensure all casenotes and relevant paper work is available for MDT meetings.
Sending referral information onto other Trust or Services with information that is relevant to the patients pathway.
General clerical duties including filing, photocopying and collating of documents.
To cover other cancer MDT meetings and tracking for other areas.
Any other duties required within the context of the grade.
Job description
Job responsibilities
Produce and maintain list of all new cancer patients diagnosed in the Trust by using a variety of sources and IT systems, including: IPM, CRIS, ICE that are held in other departments for example: Radiology and Pathology. Liaising with all Clinical/None Clinical staff within the Directorates.
Plan, coordinate and administrate MDT meetings for cancer patients. This will include maintaining a list of patients to be discussed, case note, film and results collection and recording requisite information at MDT meetings, for example: Attendance, records and minute taking which is live recording of data and outcomes.
Be able to understand the medial terminology/clinical coding relating to cancer and to undertake training as required.
Develop knowledge and experience of relevant cancer tumour sites and understanding of patients pathway.
Use knowledge and experience of cancer data to inform/advise colleagues regarding data collection.
Be able to collate. Process and develop routine data on a weekly basis to produce timely and accurate information on cancer waiting times and the patient pathways for the Trust, Commissioners, Collaborative and the Department of Health.
Continually develop skills in the use of various hospital information systems and ensure training is updated.
Minimise risk in the use of sensitive information to ensure that the Data Protection Act is adhered too.
Respect differences in relation to equality and diversity ensuring colleagues and patients rights are not infringed.
Keep up to date with national and local issues relating to cancer and the collection of cancer data.
Implement and contribute to MDT operational policies.
Support clinical teams in developing clinically useful, accurate and complete cancer datasets.
Contribute to surveys and audits.
Staff should be flexible in their approach to working hours.
Key Tasks
Track patients through their pathway from referral to treatment.
Follow up on any diagnostic testing and ensure the appropriate staffing are aware of the patients pathway.
Ensure all tracking is kept up to date on a daily basis.
Working closely with information Services and clinical areas to monitor cancer waiting times and inform appropriate managers of any changes.
Ensure patient is seen with the appropriate timescale in order to meet national standards by liaising with Clinicians, Nurses and Administration staff regarding the patients pathway and highlighting potential breaches at MDT meetings.
Ensure all casenotes and relevant paper work is available for MDT meetings.
Sending referral information onto other Trust or Services with information that is relevant to the patients pathway.
General clerical duties including filing, photocopying and collating of documents.
To cover other cancer MDT meetings and tracking for other areas.
Any other duties required within the context of the grade.
Person Specification
Qualifications
Essential
- GCSE (or equivalent) English, Mathematics Grade C or above
- NVQ3 or equivalent
- Word processing/Excel skills
Experience
Essential
- Demonstrable experience of working with healthcare professionals/previous experience in the NHS
- Knowledge of issues of working with confidential information and understanding the need for confidentiality
- Demonstrable Supervisory Experience in a Clerical Setting
- Experience of inputting accurate and timely data into computer systems
Desirable
- Experience of audit and data collection
Knowledge/ Skills
Essential
- Knowledge of Health Records systems
- Ability to use database and emails
- Excellent computer skills
- Ability to communicate with all levels of clinical staff across the range of specialities
- Ability to prioritise workload to respond to changing demands
- Flexible approach to work
Desirable
- Knowledge of patient pathways
Personal Attributes
Essential
- Excellent verbal and written communication manner
- Good time management/organisation skills
- Ability to prioritise workload to deadlines
- Ability to work as a member of the team and on own initiative
- Enthusiastic and highly motivated
Person Specification
Qualifications
Essential
- GCSE (or equivalent) English, Mathematics Grade C or above
- NVQ3 or equivalent
- Word processing/Excel skills
Experience
Essential
- Demonstrable experience of working with healthcare professionals/previous experience in the NHS
- Knowledge of issues of working with confidential information and understanding the need for confidentiality
- Demonstrable Supervisory Experience in a Clerical Setting
- Experience of inputting accurate and timely data into computer systems
Desirable
- Experience of audit and data collection
Knowledge/ Skills
Essential
- Knowledge of Health Records systems
- Ability to use database and emails
- Excellent computer skills
- Ability to communicate with all levels of clinical staff across the range of specialities
- Ability to prioritise workload to respond to changing demands
- Flexible approach to work
Desirable
- Knowledge of patient pathways
Personal Attributes
Essential
- Excellent verbal and written communication manner
- Good time management/organisation skills
- Ability to prioritise workload to deadlines
- Ability to work as a member of the team and on own initiative
- Enthusiastic and highly motivated
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
