Job summary
There is an exciting opportunity to join our Administration Team at the Cheshire and Merseyside Hepatitis ODN. This role will provide a robust and responsive administration service to our busy and energetic Community Liver Health Checks project. Based at the Royal Liverpool Hospital you will be you'll be part of a hardworking and friendly team. The role will work with Consultants, Nurse specialists and other members of the administration team.
Main duties of the job
Working directly with the ODN Leadership team and clinical nurse specialists and management the successful applicant will provide an effective and efficient administration service. Covering patient data collection and validation, clinics management, database management and general administrative services. This will include facilitating management meetings and staffing rotas.
They will be expected to support the onboarding and induction of new starters to the team to ensure the best possible start in their new role.
At times activities are varied and diverse, the post-holder is expected to adapt to support the ODN Team, a full UK Driving Licence is a requirement of this post.
About us
Liverpool University Hospitals NHS Foundation Trust comprises Aintree University Hospital, Broadgreen Hospital & Royal Liverpool University Hospital.
We are part of NHS University Hospitals of Liverpool Group, formed on 1 Nov 2024 from the coming together of LUHFT and Liverpool Women's NHS Foundation Trust. The Group was born from a shared aim to improve the care we provide our patients.
UHLG is one of the largest employers in the region, with over 16,800 colleagues dedicated to caring for our communities - from birth and beyond.
For the 630,000 people across Merseyside, we are their local NHS. We provide general and emergency hospital care, alongside highly specialised regional services for more than two million people in the North West.
Aintree University Hospitalis the single receiving site for adult major trauma patients in Cheshire and Merseyside and hosts a number of regional services including an award-winning stroke facility.Broadgreen Hospitalis home to elective surgical, diagnostic and treatment services, together with specialist patient rehabilitation.Liverpool Women's Hospitalspecialises in the health of women and babies, delivering over 7,200 babies in the UK's largest single site maternity hospital each year. TheRoyal Liverpool University Hospitalis the largest hospital in the country to provide inpatients with 100% single bedrooms and focuses on complex planned care and specialist services.
For roles at Liverpool Women's, visit theircareers page.
Job description
Job responsibilities
Please see JD attached for full details.
Job SummaryWorking within the Project Office, the main focus of the post will be to provide a project administrative support service primarily to programme and project management teams.Key responsibilities1- To act as a central hub for receiving, processing and distributing programme and project information and documents, and maintaining project database.2- Set up and maintain a configuration library to identify, record and track all documentation associated with a programme or project, maintaining version control. Undertake word processing.3- To support the production and tracking of project plans and associatedreports in-line with internal project governance standards (PRINCE2).5- Be involved in the development of standards to support the successfuldelivery of programmes and projects.6- Be responsible for coordinating the preparation of agendas and papers for meetings as well as the production of minutes.7- Book venues and arrange meetings, seminars, training, travel andaccommodation for team staff, as well as providing support with thepreparation and running of events and workshops.8- Make and receive calls, acting as the first point of contact on behalf ofprogramme/project or other supported functions staff. The post holder must be able to field calls and provide information where appropriate.10- Monitor and sort incoming/outgoing correspondence for action (bothelectronic and written) and reply through verbal/written communication and email when required. Where the intended recipient is absent, reallocate correspondence appropriately.11- Participate in the production of written procedures and protocols for within Programme and project management support and administration and inform staff of such procedures and protocols.12- To provide a quality assurance role in respect of documentation andprogramme and project standards used.13- Support the project teams and staff with the management of risks, issues and benefits. In particular develop and maintain up to date associated registers, ensuring that the owners are aware of when escalation is required.14- To liaise with external agencies and suppliers, as required on behalf of the project office and project staff. This will include the processing and sharing of information relating to particular projects.15- To provide cover where necessary for other Project Office staff.
Drive the Clinical Van as/when driver cover is needed
Have experience on NHS IT systems (ICE, IPM etc.)
Support with Stock take activity
Performance Management1. The post holder will work to achieve agreed objectives working within broad professional policies2. Provide regular progress and update reports as appropriate.3. Provide support for audits of their area.
Job description
Job responsibilities
Please see JD attached for full details.
Job SummaryWorking within the Project Office, the main focus of the post will be to provide a project administrative support service primarily to programme and project management teams.Key responsibilities1- To act as a central hub for receiving, processing and distributing programme and project information and documents, and maintaining project database.2- Set up and maintain a configuration library to identify, record and track all documentation associated with a programme or project, maintaining version control. Undertake word processing.3- To support the production and tracking of project plans and associatedreports in-line with internal project governance standards (PRINCE2).5- Be involved in the development of standards to support the successfuldelivery of programmes and projects.6- Be responsible for coordinating the preparation of agendas and papers for meetings as well as the production of minutes.7- Book venues and arrange meetings, seminars, training, travel andaccommodation for team staff, as well as providing support with thepreparation and running of events and workshops.8- Make and receive calls, acting as the first point of contact on behalf ofprogramme/project or other supported functions staff. The post holder must be able to field calls and provide information where appropriate.10- Monitor and sort incoming/outgoing correspondence for action (bothelectronic and written) and reply through verbal/written communication and email when required. Where the intended recipient is absent, reallocate correspondence appropriately.11- Participate in the production of written procedures and protocols for within Programme and project management support and administration and inform staff of such procedures and protocols.12- To provide a quality assurance role in respect of documentation andprogramme and project standards used.13- Support the project teams and staff with the management of risks, issues and benefits. In particular develop and maintain up to date associated registers, ensuring that the owners are aware of when escalation is required.14- To liaise with external agencies and suppliers, as required on behalf of the project office and project staff. This will include the processing and sharing of information relating to particular projects.15- To provide cover where necessary for other Project Office staff.
Drive the Clinical Van as/when driver cover is needed
Have experience on NHS IT systems (ICE, IPM etc.)
Support with Stock take activity
Performance Management1. The post holder will work to achieve agreed objectives working within broad professional policies2. Provide regular progress and update reports as appropriate.3. Provide support for audits of their area.
Person Specification
Qualifications
Essential
- ECDL/ RSAII/OCR Advanced Text Processing (Modules: Text Production/Word Processing) or knowledge of Word Processing or equivalent
- HND or equivalent
Experience
Essential
- Ability to demonstrate experience and success in supporting projects
- Experience of administration procedures
- Experience of receiving, collating and updating numerous documents and logs
- Experience of working in a programme/project environment
- Ability to comment on proposals for change in own work area
Skills
Essential
- Excellent interpersonal skill
- Ability to use different styles of communication at all levels
- Ability to deliver training
- Ability to appropriately communicate changes to project information
- Able to manage own time and work unsupervised
Person Specification
Qualifications
Essential
- ECDL/ RSAII/OCR Advanced Text Processing (Modules: Text Production/Word Processing) or knowledge of Word Processing or equivalent
- HND or equivalent
Experience
Essential
- Ability to demonstrate experience and success in supporting projects
- Experience of administration procedures
- Experience of receiving, collating and updating numerous documents and logs
- Experience of working in a programme/project environment
- Ability to comment on proposals for change in own work area
Skills
Essential
- Excellent interpersonal skill
- Ability to use different styles of communication at all levels
- Ability to deliver training
- Ability to appropriately communicate changes to project information
- Able to manage own time and work unsupervised
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
