Job summary
An exciting opportunity has arisen in the Legal Services Department and we are looking for a motivated person to lead the administrative support to our in-house legal team at Liverpool University Hospitals NHS Foundation Trust. The post will suit someone who is interested in a career either within the legal or healthcare professions and who is looking to broaden their skills and knowledge within a dynamic and forward thinking team. We are currently in an exciting period of growth and collaboration with neighbouring Trusts and there is significant potential for career development for the right candidate.
Main duties of the job
The role will provide a comprehensive, high quality and professional administrative service to the Legal Services department including acting as a first point of contact for all incoming post, telephone calls and enquiries, management of the department email inbox, new matter uploading, secretarial support and responsibility for processing of invoices.
About us
Liverpool University Hospitals NHS Foundation Trust comprises Aintree University Hospital, Broadgreen Hospital & Royal Liverpool University Hospital.
We are part of NHS University Hospitals of Liverpool Group, formed on 1 Nov 2024 from the coming together of LUHFT and Liverpool Women's NHS Foundation Trust. The Group was born from a shared aim to improve the care we provide our patients.
UHLG is one of the largest employers in the region, with over 16,800 colleagues dedicated to caring for our communities - from birth and beyond.
For the 630,000 people across Merseyside, we are their local NHS. We provide general and emergency hospital care, alongside highly specialised regional services for more than two million people in the North West.
Aintree University Hospital is the single receiving site for adult major trauma patients in Cheshire and Merseyside and hosts a number of regional services including an award-winning stroke facility. Broadgreen Hospital is home to elective surgical, diagnostic and treatment services, together with specialist patient rehabilitation. Liverpool Women's Hospital specialises in the health of women and babies, delivering over 7,200 babies in the UK's largest single site maternity hospital each year. The Royal Liverpool University Hospital is the largest hospital in the country to provide inpatients with 100% single bedrooms and focuses on complex planned care and specialist services.
For roles at Liverpool Women's, visit their careers page.
Job description
Job responsibilities
The post holder will be responsible for the management of the administration processes and functions of the Legal Services office and delivery of high quality secretarial and administrative support across the Legal Services team.
Job description
Job responsibilities
The post holder will be responsible for the management of the administration processes and functions of the Legal Services office and delivery of high quality secretarial and administrative support across the Legal Services team.
Person Specification
Qualifications
Essential
- Excellent standard of English language to GCSE/O Level or equivalent
- Diploma level qualification/equivalent
Experience
Desirable
- Previous experience of operating an administrative or secretarial service
- Previous experience of working within a legal environment
Knowledge
Essential
- Computer literate with good knowledge/understanding and experience of Microsoft Office applications including Word, Excel and Powerpoint
Skills
Essential
- Excellent attention to detail with high level of accuracy and speed
- Excellent organisational skills
- Ability to work on own initiative, to tight deadlines
- Excellent communication and interpersonal skills
- Ability to prioritise own workload and adapt to work related situations
- Able to diagnose procedural problems and implement solutions to continually review and improve the administrative service provided to the Legal Services department
Other
Essential
- Professional manner, adopting confident, firm yet friendly approach
Person Specification
Qualifications
Essential
- Excellent standard of English language to GCSE/O Level or equivalent
- Diploma level qualification/equivalent
Experience
Desirable
- Previous experience of operating an administrative or secretarial service
- Previous experience of working within a legal environment
Knowledge
Essential
- Computer literate with good knowledge/understanding and experience of Microsoft Office applications including Word, Excel and Powerpoint
Skills
Essential
- Excellent attention to detail with high level of accuracy and speed
- Excellent organisational skills
- Ability to work on own initiative, to tight deadlines
- Excellent communication and interpersonal skills
- Ability to prioritise own workload and adapt to work related situations
- Able to diagnose procedural problems and implement solutions to continually review and improve the administrative service provided to the Legal Services department
Other
Essential
- Professional manner, adopting confident, firm yet friendly approach
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
