Job summary
To provide day to day logistical management of all the Surgical instruments, used with the Trust, which directly contributes to the smooth and efficient running of the Operating Theatres and quality patient care by ensuring that all surgical instruments, used with the various theatres areas are made available for use in a timely manner.
In addition, the post holder will also order new instruments and oversee the repair and replacement of instruments, to ensure instruments are always available and in exceptional working order. High standards of quality and safety and excellent communication skills are vital to this role.
Main duties of the job
Daily communication with the Sterile Services Decontamination team to identify instruments needed as a priority or next day use.
Daily communication with other instrument coordinators within the other hospital theatre areas for to arrange transport of instrument between the hospitals on an ad hoc basis and their return following use.
To oversee that any surgical instruments which are broken, blunt or defective are sent off to specialist repairs companies and following their return are put back immediately into circulation without delay.
To receive "Loaned In" surgical instruments for specialist surgery and ensure these are sent to the Decontamination unit for cleaning, sterilization and returned ready for use.
Maintain records on instrument repairs, and activity of both Trusts owned and loan instrument use.
Although based at Aintree it is required flexibility to work across all sites - RLH, B/G & Aintree, covering for Staff Leave.
Post is a weekly alternating shift - one week work 07:00 - 15:00 following week work 10:00 - 18:00
About us
Liverpool University Hospitals NHS Foundation Trust was created on 1 October 2019 following the merger of two adult acute Trusts, Aintree University Hospital NHS Foundation Trust and the Royal Liverpool and Broadgreen University Hospitals NHS Trust.
The merger provides an opportunity to reconfigure services in a way that provides the best healthcare services to the city and improves the quality of care and health outcomes that patients experience.
The Trust runs Aintree University Hospital, Broadgreen Hospital, Liverpool University Dental Hospital and the Royal Liverpool University Hospital.
It serves a core population of around 630,000 people across Merseyside as well as providing a range of highly specialist services to a catchment area of more than two million people in the North West region and beyond.
To hear more about our achievements, click here
https://www.liverpoolft.nhs.uk/media/13089/1606-annual-report-booklet_final.pdf
Follow us on social media:
Facebook - Liverpool University Hospitals Careers
Instagram - @LUHFTcareers
Twitter - @LUHFTcareers
Job description
Job responsibilities
Daily commination with theatres teams to ensure that instrument needs for surgery are available for use in a timely manner.
Arrange for instruments to be transferred as required between hospitals across Liverpool University Hospital sites and returned following use.
Daily liaison with sterile services to identify and prioritise equipment for next day use known as Fast-tracking.
Receive, record and manage loan instruments both into the trust in a timely manner and also to arrange for these to be returned safely and in a timely manner back to the loner company following use while maintain record of all Loan instrument use for cost and quality analysis.
Manage all instrument repairs to ensure that instruments which are broken, require sharpening or need replacing are done so swiftly to that these instruments are always available for use.
Carryout expiry date checks on all instruments and return out of fate items when expired for reprocessing.
Maintain storage areas for sterile instruments as per trust requirements in line with regulatory and infection control requirements.
Refer to full job description and responsibilities
Job description
Job responsibilities
Daily commination with theatres teams to ensure that instrument needs for surgery are available for use in a timely manner.
Arrange for instruments to be transferred as required between hospitals across Liverpool University Hospital sites and returned following use.
Daily liaison with sterile services to identify and prioritise equipment for next day use known as Fast-tracking.
Receive, record and manage loan instruments both into the trust in a timely manner and also to arrange for these to be returned safely and in a timely manner back to the loner company following use while maintain record of all Loan instrument use for cost and quality analysis.
Manage all instrument repairs to ensure that instruments which are broken, require sharpening or need replacing are done so swiftly to that these instruments are always available for use.
Carryout expiry date checks on all instruments and return out of fate items when expired for reprocessing.
Maintain storage areas for sterile instruments as per trust requirements in line with regulatory and infection control requirements.
Refer to full job description and responsibilities
Person Specification
Qualifications
Essential
- Recognised qualification in a relevant healthcare science NVQ Level 2, pertaining to instrument or theatre support worker coordination, procurement or relevant experience in a similar role.
- Experience in the implementation of Manual Handling regulations, PPE, COSHH and completion of risk assessments.
Desirable
- IDSC Technical Certificate Level 3
Experience
Essential
- Minimum 2 years in a Theatre, Hospital Procurement or SSD environment in a recognised Band 2 or equivalent support role. Knowledge and understanding of instruments and clinical demands essential to role
- Excellent technical and communications skills and the ability to inspire motivate and lead staff.
- Ability to provide clear and precise detailed explanations on the essential quality and safety requirements for the handling and storage and ordering of surgical instruments form service providers and expertise in the use of instrument Tracking & Traceability systems.
Desirable
- Experience in dealing with both undertaking internal quality audits and author and present reports to management on effective solutions on best management of instrument assets.
Knowledge
Essential
- Demonstrate a thorough understanding of the operation of "Permit to Work" systems pertaining to device decontamination equipment.
- Provide a detailed knowledge of the actions and limitations within SSD for the reprocessing of instruments and the complexities and timescales involved.
- Be fully conversant with the Department of Health requirements for the processes to minimise the spread of Prions such as CJD with regards to endoscope decontamination.
- Have a detailed understanding of Department of Health, Health Building Notes for the storage of sterile goods in the preoperative environment.
Desirable
- Ability to review technical data from instrument manufacturers, against specified and pre agreed parameters set by the trust for reprocessing requirements.
Skills
Essential
- Ability to plan and set objectives to maximise instrument utilisation and efficiency delivered through exceptional communication with both theatre management and clinicians alike.
Desirable
- Ability to come up with effective and innovation to changes in responses to clinical need in line with current regulations.
Other
Essential
- Be flexible to meet the needs of the service and staff. Manage own time effectively as needed. Working on own initiative and drive. Self-motivating and has a positive can do attitude. Creative thinker and inspirational role model and as part of a Team
- Has own driving licence or ability to access transport easily. Ability to work across different Trust sites as needed and when required to drive Trust transport.
- Lead by example at all times. Work in a manner which always demonstrates safety to self, other staff, visitors and patients.
- Working within a strict quality driven governance framework to national objectives and department of Health requirements
Desirable
- Responsive to change and positively review and adept to new technology or methods of working.
Person Specification
Qualifications
Essential
- Recognised qualification in a relevant healthcare science NVQ Level 2, pertaining to instrument or theatre support worker coordination, procurement or relevant experience in a similar role.
- Experience in the implementation of Manual Handling regulations, PPE, COSHH and completion of risk assessments.
Desirable
- IDSC Technical Certificate Level 3
Experience
Essential
- Minimum 2 years in a Theatre, Hospital Procurement or SSD environment in a recognised Band 2 or equivalent support role. Knowledge and understanding of instruments and clinical demands essential to role
- Excellent technical and communications skills and the ability to inspire motivate and lead staff.
- Ability to provide clear and precise detailed explanations on the essential quality and safety requirements for the handling and storage and ordering of surgical instruments form service providers and expertise in the use of instrument Tracking & Traceability systems.
Desirable
- Experience in dealing with both undertaking internal quality audits and author and present reports to management on effective solutions on best management of instrument assets.
Knowledge
Essential
- Demonstrate a thorough understanding of the operation of "Permit to Work" systems pertaining to device decontamination equipment.
- Provide a detailed knowledge of the actions and limitations within SSD for the reprocessing of instruments and the complexities and timescales involved.
- Be fully conversant with the Department of Health requirements for the processes to minimise the spread of Prions such as CJD with regards to endoscope decontamination.
- Have a detailed understanding of Department of Health, Health Building Notes for the storage of sterile goods in the preoperative environment.
Desirable
- Ability to review technical data from instrument manufacturers, against specified and pre agreed parameters set by the trust for reprocessing requirements.
Skills
Essential
- Ability to plan and set objectives to maximise instrument utilisation and efficiency delivered through exceptional communication with both theatre management and clinicians alike.
Desirable
- Ability to come up with effective and innovation to changes in responses to clinical need in line with current regulations.
Other
Essential
- Be flexible to meet the needs of the service and staff. Manage own time effectively as needed. Working on own initiative and drive. Self-motivating and has a positive can do attitude. Creative thinker and inspirational role model and as part of a Team
- Has own driving licence or ability to access transport easily. Ability to work across different Trust sites as needed and when required to drive Trust transport.
- Lead by example at all times. Work in a manner which always demonstrates safety to self, other staff, visitors and patients.
- Working within a strict quality driven governance framework to national objectives and department of Health requirements
Desirable
- Responsive to change and positively review and adept to new technology or methods of working.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
