Bowel Cancer Screening Lead Administrator

Job description

Job responsibilities

Administration ResponsibilitiesAccountable for providing an administrative service to the BCSP

Management Team to support the effective delivery of the FIT Programme

Act as first point of contact with Regional Hub (Rugby) with the recording of results and arrangement of nurse-led community clinic appointments.

Arrange colonoscopy appointments at the identified screening centres.

Maintain regular communication with Primary Care with regards to patient activity.

In conjunction with the National Team, maintain the BCSP national database.

Ensure smooth referral pathways are adhered to for patients referred to local Trusts

Maintain the BCSP surveillance waiting lists and local database.

Participate in educational/awareness sessions as identified by the BCSP.

Support the BCSP Manager/Assistant Programme Manager in the development of performance reporting to the National Screening Programme, strategic groups and the wider health community.

Responsible for the co-ordination of personnel timetables during times of annual and sick leave.

Assist the BCSP Manager/ Assistant Programme Manager in the development of robust information systems that will support the current and future needs of the Programme.

Responsible for the production of regular and ad hoc reports for bothinternal and external recipients.

Represent the BCSP at meetings as appropriate.

Collate and analyse data from various sources to meet the requiredreporting standards.

Ensure adequate supplies of stationery, consumables, and office equipment as appropriate.

Ensure the security, maintenance and cleanliness of office accommodation and equipment.

Carry out other duties as appropriate to the post.

Take and produce minutes from the programme meetings

Supervisory ResponsibilitiesSupervise administration team members in all aspects of their role

Review administration teamwork processes and update workloads when necessary, in consultation with the Assistant Programme Manager and Programme Manager.

Participate in regular administration team meetings to cascade information from directorate meetings.

Participate in the recruitment and selection of administration staff.Completion of appropriate workforce systems in the absence of the Assistant Programme Manager.

Ability to make day-to-day decisions regarding the administration function in the absence of the Assistant Programme Manager.

Assist the BCSP Manager and Lead SSP with the collection and analysis of data for audit purposes.

On behalf of the whole team, ensure the national database is accurately populated with problems or errors brought to the attention of the BSCP Manager.

Ensure administration staff fully participate at all Trust mandatory training sessions and that all appraisal /PDP sessions are conducted in an effective and timely manner.

This post will be subject to a standard disclosure check with the Criminal Records Bureau (CRB). Please read the enclosed information about CRB disclosures. Further information is available on the CRB website, www.crb.gov.uk.

Person Specification

Qualifications

Essential

• Educated to NVQ 3 or equivalent
• Keyboard skills to RSA III or equivalent
• Ability and willingness to undergo further training as necessary

Experience

Essential

• Extensive experience in an NHS administrative setting
• Co-ordination of booking systems
• Managing staff rotas to enable cross-cover
• Database input
• Waiting list management
• Development of performance and ad hoc reports
• Maintain stationery ordering system
• Demonstrate analytical skills
• Experience of staff supervision and conducting personal development reviews Experience of audits

Knowledge

Essential

• Extensive Knowledge of Word, Excel, Access, PowerPoint, Internet and GroupWise Email

Skills

Essential

• Audio typing
• Typing skills
• Ability to work without direct supervision
• Ability to produce reports to tight deadlines
• Awareness of Health & Safety and Security procedures & policies
• Understand the need to maintain confidentiality at all times
• Confident, persuasive and able to communicate at all levels
• Ability to prioritise work and deliver measurable results
• Ability to use initiative, make decisions and practice effective time management
• Demonstrate excellent organisational abilities

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Employer details

Employer name

Liverpool University Hospitals NHS Foundation Trust

Address

Aintree Hospital

Lower Ln,

Aintree

L9 7AL

Employer's website

https://www.liverpoolft.nhs.uk/ (Opens in a new tab)