Job summary
The post holder will work as a member of a team responsible for ensuring that suppliers' invoices and credit notes are paid promptly and accurately and are duly authorised in accordance with the Trust's Standing Financial Instructions.
The post holder will ensure at all times that the Trust's internal procedures, designed to provide compliance with the Better Payment Practice Policy and avoidance of interest charges as a result of the Late Payment of Commercial Debts Act (1998), are strictly observed
Main duties of the job
While responsible to the Accounts Payable Team Leader, this post requires a high level of initiative in dealing with queries from Managers, Doctors and other staff within the Trust. Decisions on day to day operational issues can be made, however the Head of Accounts Payable would make decisions in respect of the more complex/strategic issues. It would be expected a member of staff in this post would to a large extent manage and prioritise their own workload, to ensure predetermined deadlines are met in a timely manner. This post requires excellent communication and working relationships within the Finance Department, the Trust and externally. In particular the post has to deal with a high volume of queries from the Directorates, and from within the Finance Department. It is expected that the post holder would communicate complex financial matters to non financial staff such as Clinicians, Clinical Managers and administrators
About us
Liverpool University Hospitals NHS Foundation Trust was created on 1 October 2019 following the merger of two adult acute Trusts, Aintree University Hospital NHS Foundation Trust and the Royal Liverpool and Broadgreen University Hospitals NHS Trust.
The merger provides an opportunity to reconfigure services in a way that provides the best healthcare services to the city and improves the quality of care and health outcomes that patients experience.
The Trust runs Aintree University Hospital, Broadgreen Hospital, Liverpool University Dental Hospital and the Royal Liverpool University Hospital.
It serves a core population of around 630,000 people across Merseyside as well as providing a range of highly specialist services to a catchment area of more than two million people in the North West region and beyond.
To hear more about our achievements click herehttps://www.liverpoolft.nhs.uk/media/13089/1606-annual-report-booklet_final.pdf
Follow us on Social Media:
Facebook - Liverpool University Hospitals Careers
Instagram - @LUHFTcareers
Twitter - @LUHFTcareers
Job description
Job responsibilities
Responsible for ensuring that all invoices which have been logged on to the Accounts Payable System have been matched to an official order. An official order is the prime expenditure control of the Trust and must be raised in respect of all supplies.
Responsible for ensuring that all invoices, which are eligible for recovery of VAT, have been appropriately coded by the logging section and the correct VAT code has been used. The post holder will be expected to have a general awareness of contracted out services eligible for VAT recovery as well as an understanding of the general ledger expenditure codes associated with relevant directorates
Responsible for ensuring that the Trusts system for authorisation of invoices is operated in accordance with established procedures and that the system is maintained to ensure maximum compliance with the Better Payment Practice Policy.
Responsible for ensuring that invoices returned to the department after authorisation are verified against the accounts payable system to ensure that all input errors have been identified, invoices have been allocated to the correct supplier account and the correct expenditure code has been used. Accurately modify the data as appropriate to ensure that the invoice is selected for payment on planned payment runs.
Propose changes to working practices in order to ensure that the Trust continually complies with the Better Payment Practice Policy.
Liaise with the Procurement department on a regular basis to resolve problems associated with the raising of official orders
Respond to supplier queries as they arise in a prompt and efficient manner, recording as appropriate any action that may be required.
Responsible for liaising with the Directorate to ensure that those invoices which have not been authorised and which are not under query, are authorised.
Job description
Job responsibilities
Responsible for ensuring that all invoices which have been logged on to the Accounts Payable System have been matched to an official order. An official order is the prime expenditure control of the Trust and must be raised in respect of all supplies.
Responsible for ensuring that all invoices, which are eligible for recovery of VAT, have been appropriately coded by the logging section and the correct VAT code has been used. The post holder will be expected to have a general awareness of contracted out services eligible for VAT recovery as well as an understanding of the general ledger expenditure codes associated with relevant directorates
Responsible for ensuring that the Trusts system for authorisation of invoices is operated in accordance with established procedures and that the system is maintained to ensure maximum compliance with the Better Payment Practice Policy.
Responsible for ensuring that invoices returned to the department after authorisation are verified against the accounts payable system to ensure that all input errors have been identified, invoices have been allocated to the correct supplier account and the correct expenditure code has been used. Accurately modify the data as appropriate to ensure that the invoice is selected for payment on planned payment runs.
Propose changes to working practices in order to ensure that the Trust continually complies with the Better Payment Practice Policy.
Liaise with the Procurement department on a regular basis to resolve problems associated with the raising of official orders
Respond to supplier queries as they arise in a prompt and efficient manner, recording as appropriate any action that may be required.
Responsible for liaising with the Directorate to ensure that those invoices which have not been authorised and which are not under query, are authorised.
Person Specification
Qualifications
Essential
- AAT or equivalent (Intermediate Level)
Experience
Essential
- Previous Finance Experience including knowledge of vat, petty cash, reconciling control
- Possess a high degree of numeracy and accuracy
- Ability to work with Microsoft Office particularly Excel, Access and Word
Knowledge
Essential
- Numerate
- Ability to organize their own work and use initiative to ensure that all tasks are completed
- Good communication in order to work effectively, confidently liaising with staff within the department, Trust and other Trusts
- Demonstrates high level of commitment to personal and professional development
Skills
Essential
- Adaptable and flexible
- Good communicator
Person Specification
Qualifications
Essential
- AAT or equivalent (Intermediate Level)
Experience
Essential
- Previous Finance Experience including knowledge of vat, petty cash, reconciling control
- Possess a high degree of numeracy and accuracy
- Ability to work with Microsoft Office particularly Excel, Access and Word
Knowledge
Essential
- Numerate
- Ability to organize their own work and use initiative to ensure that all tasks are completed
- Good communication in order to work effectively, confidently liaising with staff within the department, Trust and other Trusts
- Demonstrates high level of commitment to personal and professional development
Skills
Essential
- Adaptable and flexible
- Good communicator
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
