Job summary
We are excited to be looking for 2 administrators to work in our busy Pharmacy Offices across multiple sites. The post holders must have experience of working as a secretary/administrator in a busy office environment.
Experience in the NHS is desirable but not essential for the right person. The postholder must be experienced and competent in using Microsoft Word and Excel. We are looking for a someone that can work to deadlines and use their own initiative and the ability to display attention to detail. An excellent written and verbal communication is essential to provide a professional service in our busy hospitals.
One post will be based at the Royal Liverpool University Hospital and the other at Aintree University Hospital, however, the post holders would be required to work across both sites (including Broadgreen Hospital), as required.
Main duties of the job
You will be responsible for organising and co-ordinating meetings such as drafting agendas, transcribing minutes and disseminating information.
A significant element of the role will be taking messages from staff to report sickness absences and recording details as part of the departmental sickness process.
Other tasks involve providing full administration support to the Pharmacy Team such as maintaining up to date annual leave records, SVLs, staff recruitment and ordering uniforms.
About us
Liverpool University Hospitals NHS Foundation Trust was created on 1 October 2019 following the merger of two adult acute Trusts, Aintree University Hospital NHS Foundation Trust and the Royal Liverpool and Broadgreen University Hospitals NHS Trust.
The merger provides an opportunity to reconfigure services in a way that provides the best healthcare services to the city and improves the quality of care and health outcomes that patients experience.
The Trust runs Aintree University Hospital, Broadgreen Hospital, Liverpool University Dental Hospital and the Royal Liverpool University Hospital.
It serves a core population of around 630,000 people across Merseyside as well as providing a range of highly specialist services to a catchment area of more than two million people in the North West region and beyond.
To hear more about our achievements click herehttps://www.liverpoolft.nhs.uk/media/13089/1606-annual-report-booklet_final.pdf
Follow us on Social Media:
Facebook - Liverpool University Hospitals Careers
Instagram - @LUHFTcareers
Twitter - @LUHFTcareers
Job description
Job responsibilities
Please see the job overview section and attached job description for further information about the role.
Job description
Job responsibilities
Please see the job overview section and attached job description for further information about the role.
Person Specification
Qualifications
Essential
- Educated to GCSE standard with 4 GCSE's at level A-C (or equivalent)
- RSA lll or equivalent
- Minute taking skills
Desirable
- ECDL, CLAIT or IBT qualification
Experience
Essential
- Experience of working as a secretary/administrator
- Experience working in a busy office environment
Desirable
- NHS Experience
- Experience of HR/Procurement systems
- Experience in dealing with the public particularly in stressful situations and ability to empathise and understand the needs of patients and visitors.
Knowledge
Essential
- Competent and accurate typing/word processing skills, including knowledge of Word & Excel.
- Confidentiality awareness
- Importance of Human Resource documentation
Skills
Essential
- Ability to use own initiative with support
- Ability to use own initiative with support
- Ability to work to deadlines
- Able to work with a range of professionals
- Ability to display attention to detail
- Team worker
- Excellent verbal and written communication manner.
Other
Essential
- Flexible approach to work
- Good interpersonal approach
- Reliability and good attendance
- Present professional image
- Physically able to perform the duties of the post
- Ability to travel to any Trust site as required
Person Specification
Qualifications
Essential
- Educated to GCSE standard with 4 GCSE's at level A-C (or equivalent)
- RSA lll or equivalent
- Minute taking skills
Desirable
- ECDL, CLAIT or IBT qualification
Experience
Essential
- Experience of working as a secretary/administrator
- Experience working in a busy office environment
Desirable
- NHS Experience
- Experience of HR/Procurement systems
- Experience in dealing with the public particularly in stressful situations and ability to empathise and understand the needs of patients and visitors.
Knowledge
Essential
- Competent and accurate typing/word processing skills, including knowledge of Word & Excel.
- Confidentiality awareness
- Importance of Human Resource documentation
Skills
Essential
- Ability to use own initiative with support
- Ability to use own initiative with support
- Ability to work to deadlines
- Able to work with a range of professionals
- Ability to display attention to detail
- Team worker
- Excellent verbal and written communication manner.
Other
Essential
- Flexible approach to work
- Good interpersonal approach
- Reliability and good attendance
- Present professional image
- Physically able to perform the duties of the post
- Ability to travel to any Trust site as required
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
