Job summary
We are looking for an enthusiastic, efficient and organised individual to join our Pharmacy Medicines Safety, Optimisation and Governance Team at LUHFT.
As the successful candidate you would be responsible for providing administrative support to the Team, with a particular emphasis on assisting with meeting schedules, agendas, minutes and action logs. Alongside data analysis, data management and production of reports/dashboards, as well as managing and responding to enquiries to the team.
The team is a friendly, supportive and expanding team with medicines and patient safety at the heart and ambition of everything we do. The pharmacy department is large, innovative and developing with lots of development opportunities available.
Medicines Safety and Improvement is the team's absolute priority; but we need the support of a committed, skilled, dynamic individual with excellent administrative, data and communication skills to support the team and the agenda. Joining our team as an administrative professional and expert you would play a crucial role in delivering our departmental and organisational safety priorities.
Main duties of the job
Excellent attention to detail, the ability to prioritise and meet deadlines and exceptional communication are key for this post to support delivery of the best quality and safest care to patients. Therefore the successful candidate must possess GCSEs (or equivalent) including English and Mathematics along with a good working knowledge of Microsoft Office, Teams, Excel and Outlook.
Experience of working and /or knowledge of NHS hospital services and/or pharmacy service desirable but not essential.
Join our dynamic and passionate team, where your skills and expertise will be valued and recognised; apply now and be a part of our commitment to deliver the right medicine, to the right patient, in the safest possible way on time every time.
About us
Liverpool University Hospitals NHS Foundation Trust was created on 1 October 2019 following the merger of two adult acute Trusts, Aintree University Hospital NHS Foundation Trust and the Royal Liverpool and Broadgreen University Hospitals NHS Trust.
The merger provides an opportunity to reconfigure services in a way that provides the best healthcare services to the city and improves the quality of care and health outcomes that patients experience.
The Trust runs Aintree University Hospital, Broadgreen Hospital, Liverpool University Dental Hospital and the Royal Liverpool University Hospital.
It serves a core population of around 630,000 people across Merseyside as well as providing a range of highly specialist services to a catchment area of more than two million people in the North West region and beyond.
To hear more about our achievements click herehttps://www.liverpoolft.nhs.uk/media/13089/1606-annual-report-booklet_final.pdf
Follow us on Social Media:
Facebook - Liverpool University Hospitals Careers
Instagram - @LUHFTcareers
Twitter - @LUHFTcareers
Job description
Job responsibilities
Please see the Job Description for a detailed description of key responsibilities. For more information, please contact leah.baker@liverpoolft.nhs.uk.
Job description
Job responsibilities
Please see the Job Description for a detailed description of key responsibilities. For more information, please contact leah.baker@liverpoolft.nhs.uk.
Person Specification
Qualifications
Essential
- Business Administration NVQ 2 / Information Technology NVQ 2 or equivalent experiential learning
- A levels or equivalent experience learning
Experience
Essential
- Demonstrable experience providing administrative support
- Experience of working with other clinical staff
- High level of computer literacy to effectively use office systems including outlook, Microsoft Office including Word, Excel, Power point, Access databases, Teams, Visio
- Excellent communication skills, including excellent report writing, oral and graphical communication skills
- Good organisation and time management skills, including ability to keep deadlines and records and prioritise own workload
- Ability to collect and analyse data from a wide variety of sources
- Experience of working within the fields of audit, clinical governance, or risk management
- Understanding of Information Governance requirements and an awareness of IT security issues
- Ability to suggest, initiate and take forward the introduction and maintenance of quality systems and processes within the directorate and to support the wider medicines agenda
- Ability to understand own limits and seek help when boundaries are reached
- Ability to work for prolonged periods of time when there are interruptions to work routine
- Ability to work independently and as part of a team both within pharmacy and also the wider multidisciplinary team without close supervision
- Ability to provide ideas and solutions to problems
Skills
Essential
- Ability to communicate with staff at all levels
- Ability to maintain confidentiality
- Ability to work as a part of a team
- Flexible and adaptable to meet organisational needs
- Willingness to learn and develop
- Enthusiasm for the role
- Enthusiasm to work and develop new skills
- Self-starter uses initiative
- Methodical with good attention to detail
- Polite and friendly manner but able to be assertive when necessary
- Patient, flexible and have a reliable working attitude
Other
Essential
- This is a cross site post between Royal Hospital and Aintree Hospital. Travel between sites will be required using the Trust's intersite transport
Person Specification
Qualifications
Essential
- Business Administration NVQ 2 / Information Technology NVQ 2 or equivalent experiential learning
- A levels or equivalent experience learning
Experience
Essential
- Demonstrable experience providing administrative support
- Experience of working with other clinical staff
- High level of computer literacy to effectively use office systems including outlook, Microsoft Office including Word, Excel, Power point, Access databases, Teams, Visio
- Excellent communication skills, including excellent report writing, oral and graphical communication skills
- Good organisation and time management skills, including ability to keep deadlines and records and prioritise own workload
- Ability to collect and analyse data from a wide variety of sources
- Experience of working within the fields of audit, clinical governance, or risk management
- Understanding of Information Governance requirements and an awareness of IT security issues
- Ability to suggest, initiate and take forward the introduction and maintenance of quality systems and processes within the directorate and to support the wider medicines agenda
- Ability to understand own limits and seek help when boundaries are reached
- Ability to work for prolonged periods of time when there are interruptions to work routine
- Ability to work independently and as part of a team both within pharmacy and also the wider multidisciplinary team without close supervision
- Ability to provide ideas and solutions to problems
Skills
Essential
- Ability to communicate with staff at all levels
- Ability to maintain confidentiality
- Ability to work as a part of a team
- Flexible and adaptable to meet organisational needs
- Willingness to learn and develop
- Enthusiasm for the role
- Enthusiasm to work and develop new skills
- Self-starter uses initiative
- Methodical with good attention to detail
- Polite and friendly manner but able to be assertive when necessary
- Patient, flexible and have a reliable working attitude
Other
Essential
- This is a cross site post between Royal Hospital and Aintree Hospital. Travel between sites will be required using the Trust's intersite transport
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
