Supply Chain Assistant

Job description

Job responsibilities

To provide a stock control system , including stock rotation, re-ordering and replenishment service for an agreed range of consumables used by customers and to support end users in accordance with Trust policies.

To provide a first check on the quality of the goods received and to report any obvious damage or discrepancies in accordance with Trust procedures.

To check the accuracy of the supporting documentation of delivred goods.

To receipt goods on e-procurement systems where this is not automated.

To off load deliveries and restock storage areas to agreed levels within ward departments and central store areas.

Break down cages for collection in line with agreed procedures.

To re-order the agreed range of goods to the predetermined stock levels by utilising the electronic ordering system used within the Trust.

To act as a focal point for service users on issues relating to materials management for goods delivered.

To handle customer enquiries and work with internal and external customers to provide advice and support to their enquiries , ensuring their needs are responded to and met.

To be able to produce reports and use statistical analysis in order to advise Trust budget holders on annual spend and reporting formally on the implications of supplier and product changes, evaluation of financial and purchasing data. This will include the evaluation process of 13 weeks usage figures.

To dispose of waste packaging in line with trust waste management policy

Provide a service to customers throughout the Trust and external customers in a timely and convenient manner.

To assist with any specific project work on behalf of the Supply Chain Team Leader.

Liaise and work with procurement staff and service users

To identify the cost implications of budget pressures to budget holders on a regular basis.

To help develop the service to customers in response to their requirement and changes within the Trust and external markets.

Achieve stakeholder support and sign off to any changes in the service provided.

Work with end users to offer advice on alternative products and or stock solutions.

To achieve sign off on prospective benefits enabling Trust Stakeholders to contribute to the cost improvement programme.

To develop the service to meet the changing requirements of customers and the external market.

To provide advice to users in respect of the procurement process, including UK procurement regulations.

To liaise with stakeholder/project and key Trust Departments.

To work closely with the National, Regional Procurement Authorities and NHS Supply Chain.

To provide full procurement information

Work with Finance staff to ensure recharges and discrepancies are reported in a timely manner and returns are dealt with as directed by NHS Supply Chain or external supliers

Establish budgetary understanding at the commencement of a project and advising budget holders on purchase costs and best value procurement routes.

Responsible for the monitoring and reporting of outcomes incl. savings against forecast.

Maintain effective records at all stages

To be responsible for the production and update of your own personal development plan

Participate in training activities to ensure any changes in technology and work practices are known and understood.

Ensure that the work areas area clean, tidy , safe and secure

To take all reasonable measures to ensure own safety and that of colleagues and visitors in accordance with Trust policies and procedures.

To comply with Manual Handling Regulations, COSHH regulations and the Health and safety at work Act.

To comply with the waste policy of the trust in removal and disposal of discarded packaging.

To carry out any other duties appropriate to the grade as the Supply Chain Manager may allocate from time to time.

Person Specification

Experience

Essential

• Demonstrable previous experience of the role of materials management and provide advice and guidance to budget holders on the impact of increasing/decreasing stock levels and/or introducing product changes
• Ability to effectively manage discrepancies, incorrect deliveries and notify suppliers/finance of any adjustments

Desirable

• Customer services experience

Qualifications

Essential

• 5 GCSE's (A-C) or equivalent including Maths and English Language
• Previous logistics and stock control experience in a fast-moving consumables environment

Desirable

• NVQ Level or equivalent in Stores Management/Customer Services
• Previous Experience working in a Logistics and/or Ward environment

Knowledge

Essential

• Ability to utilise Trust e-Procurement systems competently.

Desirable

• Knowledge and experience of Stock Control Systems
• Experience in providing statistical analysis effectively
• Basic knowledge of EU Procurement Rules

Skills

Essential

• To undertake duties including repetitive lifting and carrying weights in accordance with Manual Handling Procedures
• Good communication skills
• Enthusiastic
• Develop and support ideas for change
• Ability to follow instructions
• Ability to work to timetables/deadlines
• Ability to work as part of a team
• A commitment to working flexibly to meet the requirements of the department

Desirable

• Full, Clean Driving Licence

Other

Essential

• Smart and clean appearance
• Good attendance and sickness record

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Employer details

Employer name

Liverpool University Hospitals NHS Foundation Trust

Address

LUHFT

Prescot Street

Liverpool

L7 8XP

Employer's website

https://www.liverpoolft.nhs.uk/ (Opens in a new tab)