Job summary
Part time 25 hours - Full time 37.5 will be considered
An opportunity has arisen to recruit an experienced Personal Assistant to join our team of Divisional PAs, supporting the Divisional Medical Director, Divisional Director of Operations and Divisional Director of Nursing of Surgery. This is a full time or part time 25 hours ,Band 4 post and the role will be based at the Royal Liverpool hospital site for a period of 12 months maternity cover.We are looking for an enthusiastic, experienced and professional PA who has excellent organisational and communication skills. This would be an ideal opportunity to progress your career within the NHS.
You must be a proficient minute taker with excellent keyboard skills, a detailed understanding of Microsoft Office (Outlook, Word, Excel and Powerpoint) and have previous experience managing multiple busy and complex diaries. You will be required to manage your own workload whilst working within the wider Divisional PA team.
Previous experience working in the NHS would be an advantage but not essential.
Main duties of the job
Supporting a busy and diverse team, you will be enthusiastic and highly motivated to provide a quality PA service to the Divisional Director of Operations, Divisional Medical Director and Divisional Director of Nursing. Able to balance conflicting demands on your time and your Directors' time, you will have excellent organisational skills, delivering a high standard of accuracy and maintaining professionalism at all times. The role requires excellent communication skills, a proactive, friendly can-do attitude and the ability to develop strong working relationships across the Division. You should be comfortable managing your own workload, using your initiative, while also working as part of the wider Divisional PA team.
About us
Liverpool University Hospitals NHS Foundation Trust was created on 1 October 2019 following the merger of two adult acute Trusts, Aintree University Hospital NHS Foundation Trust and the Royal Liverpool and Broadgreen University Hospitals NHS Trust.
The merger provides an opportunity to reconfigure services in a way that provides the best healthcare services to the city and improves the quality of care and health outcomes that patients experience.
The Trust runs Aintree University Hospital, Broadgreen Hospital, Liverpool University Dental Hospital and the Royal Liverpool University Hospital.
It serves a core population of around 630,000 people across Merseyside as well as providing a range of highly specialist services to a catchment area of more than two million people in the North West region and beyond.
To hear more about our achievements click here https://www.liverpoolft.nhs.uk/media/13089/1606-annual-report-booklet_final.pdf
Follow us on Social Media:
Facebook - Liverpool University Hospitals Careers
Instagram - @LUHFTcareers
Twitter - @LUHFTcareers
Job description
Job responsibilities
Please see attached Job Description for full details.You will have the ability to prioritise competing demands and effectively problem solve in a fast paced office environment. You will have experience of effectively managing several busy and complex diaries, managing busy email inboxes and facilitating a range of meetings and committees, both face-to-face and online compiling agendas and papers, as well as taking and distributing comprehensive minutes. Working within a team of dynamic and dedicated PAs, this is a truly collaborative role that will provide opportunities to work across the Division at all levels. The role would suit a highly motivated team player who strives to provide a first class PA service to the Directors they support. The successful candidate will be expected to cover for other PAs on other sites where required and some cross site travel may be required.
Job description
Job responsibilities
Please see attached Job Description for full details.You will have the ability to prioritise competing demands and effectively problem solve in a fast paced office environment. You will have experience of effectively managing several busy and complex diaries, managing busy email inboxes and facilitating a range of meetings and committees, both face-to-face and online compiling agendas and papers, as well as taking and distributing comprehensive minutes. Working within a team of dynamic and dedicated PAs, this is a truly collaborative role that will provide opportunities to work across the Division at all levels. The role would suit a highly motivated team player who strives to provide a first class PA service to the Directors they support. The successful candidate will be expected to cover for other PAs on other sites where required and some cross site travel may be required.
Person Specification
Qualifications
Essential
Desirable
Experience
Essential
- Demonstrable experience as a Personal Assistant at a senior level
- Experience of working as a team member
- Proven experience of prioritising work and meeting deadlines
Knowledge
Essential
- NHS Background or an understanding of the NHS
Skills
Essential
- Audio Typing
- Computer literate in Microsoft Packages: Word, Outlook and PowerPoint
- Ability to produce accurate minutes of meetings
- Ability to use initiative, judgement to critically analyse and resolve problems, seeking advice/assistance, where appropriate
- Good administrative and organisational skills
- Good communication skills, both written and oral
- Ability to cope in a continually changing NHS Environment
- Ability to motivate self
Desirable
- Shorthand
- Microsoft Office or equivalent - Databases/Excel
Other
Essential
- Ability to recognise the importance, confidentiality and sensitivity of issues and act with the utmost discretion
Person Specification
Qualifications
Essential
Desirable
Experience
Essential
- Demonstrable experience as a Personal Assistant at a senior level
- Experience of working as a team member
- Proven experience of prioritising work and meeting deadlines
Knowledge
Essential
- NHS Background or an understanding of the NHS
Skills
Essential
- Audio Typing
- Computer literate in Microsoft Packages: Word, Outlook and PowerPoint
- Ability to produce accurate minutes of meetings
- Ability to use initiative, judgement to critically analyse and resolve problems, seeking advice/assistance, where appropriate
- Good administrative and organisational skills
- Good communication skills, both written and oral
- Ability to cope in a continually changing NHS Environment
- Ability to motivate self
Desirable
- Shorthand
- Microsoft Office or equivalent - Databases/Excel
Other
Essential
- Ability to recognise the importance, confidentiality and sensitivity of issues and act with the utmost discretion
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
