Job summary
Estates & Facilities employ over 1600 staff, covering 3 acute hospital sites. The buildings are of mixed age and complexities.
A vacancy has arisen to continue the work of document control management for site plans, manuals and records. Data is old and new and the candidate will be expected to work autonomously as well as part of a team, to support the Trust in achieving document management compliance.
The role is integral to the ongoing demolition and development of the sites and links closely with Capital Development team, Property Management team, Operational Estates, CAFM and Health & Safety.
Main duties of the job
The candidate must be proficient in multiple document control and information system Platforms and have the relevant experience and suitable technical qualities to be able to learn new systems and processes that the Trust may bring on line.
The candidate must have sufficient experience and skills to be able to develop and assist departmental gap analysis needs for the systems and be able to train teams on the systems.
The requirement for the candidate is to work across the multisite locations at Aintree , BUH and RLUH to co-ordinate and control 3 key elements of Information Management on streamlined and co-ordinated Electronic Platform Systems :
- New Major Capital Schemes ( such as New Hospital Phase 1) Document & Information Control
- Health & Safety Department Assets and Systems for Legal and Regulatory Compliance
- Maintenance and Engineering Information Management and Control
About us
Liverpool University Hospitals NHS Foundation Trust was created on 1 October 2019 following the merger of two adult acute Trusts, Aintree University Hospital NHS Foundation Trust and the Royal Liverpool and Broadgreen University Hospitals NHS Trust.
The merger provides an opportunity to reconfigure services in a way that provides the best healthcare services to the city and improves the quality of care and health outcomes that patients experience.
The Trust runs Aintree University Hospital, Broadgreen Hospital, Liverpool University Dental Hospital and the Royal Liverpool University Hospital.
It serves a core population of around 630,000 people across Merseyside as well as providing a range of highly specialist services to a catchment area of more than two million people in the North West region and beyond.
To hear more about our achievements click here https://www.liverpoolft.nhs.uk/media/13089/1606-annual-report-booklet_final.pdf
Follow us on Social Media:
Facebook - Liverpool University Hospitals Careers
Instagram - @LUHFTcareers
Twitter - @LUHFTcareers
Job description
Job responsibilities
Please refer to the attached Job Description, Person Specification and supporting information for full details of the role.
Job description
Job responsibilities
Please refer to the attached Job Description, Person Specification and supporting information for full details of the role.
Person Specification
Qualifications
Essential
- Educated to degree level in Architectural, Construction, Building Surveying or relevant subject
- Record of Continuing Professional Development
Desirable
- Professional qualification in relevant Estates discipline (RIBA, RICS, CIOB, CIBSE, etc.)
- Evidence of post graduate qualification or significant relevant experience
Experience
Essential
- Highly developed design skills with specialist knowledge in CAD and data management
- Good track record of project design, specification and management of multi-discipline schemes
Desirable
- Experience in property lease management
- Experience in the delivery of complex capital investment programmes and planning
- Track record in procurement of services from private sector such as tender bids
- Risk assessment and compliance experience
- Good understanding of NHS estates backlog, facet and NHS Pam
Knowledge
Essential
- Construction process, principles, standards and techniques
- Sound knowledge of legislation relating to estates services / health and safety
Desirable
- NHS technical documents, British standards, regulations, legislation and codes of practice
- Contract practical administration such as tender procedures
- Budgetary control, planning and forecasting for capital schemes
Skills
Essential
- Effective communicator for highly complex, sensitive information with good written and verbal communication skills at all levels, and good negotiation skills
- Working with computer aided design tools AutoCAD or equivalent
- Ability to manage and deliver to deadlines and within resources
- Demonstrate a high level of personal and stakeholder management
- Able to demonstrate clarity of thinking, plan and organise
Other
Essential
- Self-motivated, with high work standards for self and others with drive and resilience. Takes personal responsibility for quality of output
- Discretion, tact and diplomacy
- Able to absorb and deal constructively with criticism and seek support as necessary
Desirable
Person Specification
Qualifications
Essential
- Educated to degree level in Architectural, Construction, Building Surveying or relevant subject
- Record of Continuing Professional Development
Desirable
- Professional qualification in relevant Estates discipline (RIBA, RICS, CIOB, CIBSE, etc.)
- Evidence of post graduate qualification or significant relevant experience
Experience
Essential
- Highly developed design skills with specialist knowledge in CAD and data management
- Good track record of project design, specification and management of multi-discipline schemes
Desirable
- Experience in property lease management
- Experience in the delivery of complex capital investment programmes and planning
- Track record in procurement of services from private sector such as tender bids
- Risk assessment and compliance experience
- Good understanding of NHS estates backlog, facet and NHS Pam
Knowledge
Essential
- Construction process, principles, standards and techniques
- Sound knowledge of legislation relating to estates services / health and safety
Desirable
- NHS technical documents, British standards, regulations, legislation and codes of practice
- Contract practical administration such as tender procedures
- Budgetary control, planning and forecasting for capital schemes
Skills
Essential
- Effective communicator for highly complex, sensitive information with good written and verbal communication skills at all levels, and good negotiation skills
- Working with computer aided design tools AutoCAD or equivalent
- Ability to manage and deliver to deadlines and within resources
- Demonstrate a high level of personal and stakeholder management
- Able to demonstrate clarity of thinking, plan and organise
Other
Essential
- Self-motivated, with high work standards for self and others with drive and resilience. Takes personal responsibility for quality of output
- Discretion, tact and diplomacy
- Able to absorb and deal constructively with criticism and seek support as necessary
Desirable
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
