Job summary
We`re looking for an experienced administrator who is a team player, empathetic and sensitive to the needs of others and lives by our organisational values of Caring, Fair, and Innovative.
We`re looking for an administrator with strong interpersonal and communication skills to influence change and to support engagement with staff at all levels
Main duties of the job
This role requires a high level of administrative skills to support clinical staff with the coordination of assessments where there may be or clearly is a deprivation of an individual's liberty as defined in the Mental Capacity Act (MCA) 2005
Key areas of your role will be to:
- Assist the Safeguarding Service to interpret and analyse a range of complex performance and information systems to support project planning and delivery.
- Assist with the development of performance and outcome measures.
- To keep up to date with legislation in relation to GDPR, confidentiality and Freedom of Information etc.
- Oversee quality assurance of DoLS applications ensuring they are forwarded to the relevant supervisory body within a timely manner.
- Assist in both the development and design of policies and promotion material for the service
- Act as first point of contact for professionals across the trust, supervisory bodies and interested parties e.g. for data capture reports and work-stream analysis information.
Please note essential requirements for the post in relation to experience of servicing meetings, including minute talking, experience of developing reports, business documents and ability to demonstrate implementing change within the workplace.
About us
Liverpool University Hospitals NHS Foundation Trust was created on 1 October 2019 following the merger of two adult acute Trusts, Aintree University Hospital NHS Foundation Trust and the Royal Liverpool and Broadgreen University Hospitals NHS Trust.
The merger provides an opportunity to reconfigure services in a way that provides the best healthcare services to the city and improves the quality of care and health outcomes that patients experience.
The Trust runs Aintree University Hospital, Broadgreen Hospital, Liverpool University Dental Hospital and the Royal Liverpool University Hospital.
It serves a core population of around 630,000 people across Merseyside as well as providing a range of highly specialist services to a catchment area of more than two million people in the North West region and beyond.
To hear more about our achievements click herehttps://www.liverpoolft.nhs.uk/media/13089/1606-annual-report-booklet_final.pdf
Follow us on Social Media:
Facebook - Liverpool University Hospitals Careers
Instagram - @LUHFTcareers
Twitter - @LUHFTcareers
Job description
Job responsibilities
Please refer to the attached full Job Description and Person Specification for full details of the Post.
Job description
Job responsibilities
Please refer to the attached full Job Description and Person Specification for full details of the Post.
Person Specification
Qualifications
Essential
Desirable
- Recognised qualification in Business Administration Information Technology
- ECDL Advanced
Experience
Essential
- Proven demonstrable experience of providing complex administrative services in the public, voluntary or private sectors.
- Analytical, negotiating and organisational skills
- Evidence of strongly developed administration and co-ordination skills
- Multi-agency approach and able to work successfully with a range of agencies
- Extensive previous administrative experience within a healthcare environment.
- Experience of managing multiple work demands and prioritising own workload and that of others.
- Demonstrable experience of meeting deadlines under pressure
- Experience of supporting senior managers
- Experience of servicing meetings, including minute taking
- Proven experience of developing systems/ processes to support delivery of clinical services
- Experience of developing reports, business documents etc
- Experience of implementing change and understanding the change management process
- Knowledge of NHS structures and processes
- Knowledge of Information Governance
Desirable
- Understanding of Freedom of Information and all other Statutory Information Legislation
Skills
Essential
- Ability to use all Microsoft packages and have excellent IT skills
- Demonstrable excellent IT skills
- Excellent organisational skills
- Ability to prioritise workload effectively
- Interpersonal skills, influencing and negotiating skills - proven ability to establish and enhance effective working relationships at all levels
- Ability to make full use of IT to facilitate eworking, proficiency in the use of Microsoft Office software
- Ability to work under pressure and to organise workload to ensure deadlines are met, and timely effective reporting and recording
- Ability to problem solve and apply lateral thinking.
- Ability to work with highly confidential data/ information and present/ communicate this data in reports in a format that stakeholders require and understand
- Ability to assess and escalate concerns
- Ability to prioritise
Person Specification
Qualifications
Essential
Desirable
- Recognised qualification in Business Administration Information Technology
- ECDL Advanced
Experience
Essential
- Proven demonstrable experience of providing complex administrative services in the public, voluntary or private sectors.
- Analytical, negotiating and organisational skills
- Evidence of strongly developed administration and co-ordination skills
- Multi-agency approach and able to work successfully with a range of agencies
- Extensive previous administrative experience within a healthcare environment.
- Experience of managing multiple work demands and prioritising own workload and that of others.
- Demonstrable experience of meeting deadlines under pressure
- Experience of supporting senior managers
- Experience of servicing meetings, including minute taking
- Proven experience of developing systems/ processes to support delivery of clinical services
- Experience of developing reports, business documents etc
- Experience of implementing change and understanding the change management process
- Knowledge of NHS structures and processes
- Knowledge of Information Governance
Desirable
- Understanding of Freedom of Information and all other Statutory Information Legislation
Skills
Essential
- Ability to use all Microsoft packages and have excellent IT skills
- Demonstrable excellent IT skills
- Excellent organisational skills
- Ability to prioritise workload effectively
- Interpersonal skills, influencing and negotiating skills - proven ability to establish and enhance effective working relationships at all levels
- Ability to make full use of IT to facilitate eworking, proficiency in the use of Microsoft Office software
- Ability to work under pressure and to organise workload to ensure deadlines are met, and timely effective reporting and recording
- Ability to problem solve and apply lateral thinking.
- Ability to work with highly confidential data/ information and present/ communicate this data in reports in a format that stakeholders require and understand
- Ability to assess and escalate concerns
- Ability to prioritise
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
UK Registration
Applicants must have current UK professional registration. For further information please see
NHS Careers website (opens in a new window).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
UK Registration
Applicants must have current UK professional registration. For further information please see
NHS Careers website (opens in a new window).
