Job summary
Liverpool University Hospitals are seeking to recruit an enthusiastic and organised Roster Coordinator to support the ongoing improvement of the trusts rostering solution (Allocate -Healthroster)
We are looking for one Full time (37.5hrs) & one Part Time Roster Coordinator who is motivated, pro active and who has the ability to work independently and with their own initiative.
Main duties of the job
The role will include delivering training workshops, maintaining the day to day implementation of new rostered areas and roster support for a large organisation. With confidence to work with end users and senior staff with the skills to challenge and support, ensuring that rosters are accurate, fully functional and utilised to their optimal performance level and capacity
The post holder will be required to co-ordinate and deliver efficient and effective training workshops to end users on effective rostering to all groups of staff. Delivering first line support to colleagues, producing standard reports and regular update reports to the roster manager working toward continuous improvement and bringing positive changes
The successful candidate will be comfortable working in a busy, complex and changing environment. Show previous experience in implementing or supporting Allocate HealthRoster, and have excellent communication skills.
This is an excellent opportunity to work and be part of an exciting improvement project to actively contribute towards improving best practice processes and specific rostering procedures within a large NHS organisation
About us
Liverpool University Hospitals NHS Foundation Trust was created on 1 October 2019 following the merger of two adult acute Trusts, Aintree University Hospital NHS Foundation Trust and the Royal Liverpool and Broadgreen University Hospitals NHS Trust.
The merger provides an opportunity to reconfigure services in a way that provides the best healthcare services to the city and improves the quality of care and health outcomes that patients experience.
The Trust runs Aintree University Hospital, Broadgreen Hospital, Liverpool University Dental Hospital and the Royal Liverpool University Hospital.
It serves a core population of around 630,000 people across Merseyside as well as providing a range of highly specialist services to a catchment area of more than two million people in the North West region and beyond.
To hear more about our achievements click here https://www.liverpoolft.nhs.uk/media/13089/1606-annual-report-booklet_final.pdf
Follow us on Social Media:
Facebook - Liverpool University Hospitals Careers
Instagram - @LUHFTcareers
Twitter - @LUHFTcareers
Job description
Job responsibilities
The main purpose of the role is to be a key member of the roster supportteam, to participate in training all levels of staff in the Allocate Healthrostersystem.
To be a focal point for communication between roster managers and end users and the roster support team, the post holder will also be required to be competent at preparing and running payroll for all roster staff.
The post holder will assist in the production of some rosters, ensuringfairness and quality across the rostered staff.
The post holder will be expected to review and maintain quality of rosters and the Allocate Healthroster roster system.
The post holder will produce various reports from the system for use within the trust and externally.
The post holder will co-ordinate the activities of the Roster Team- bookingmeeting rooms etc and arranging meetings and events.
Job description
Job responsibilities
The main purpose of the role is to be a key member of the roster supportteam, to participate in training all levels of staff in the Allocate Healthrostersystem.
To be a focal point for communication between roster managers and end users and the roster support team, the post holder will also be required to be competent at preparing and running payroll for all roster staff.
The post holder will assist in the production of some rosters, ensuringfairness and quality across the rostered staff.
The post holder will be expected to review and maintain quality of rosters and the Allocate Healthroster roster system.
The post holder will produce various reports from the system for use within the trust and externally.
The post holder will co-ordinate the activities of the Roster Team- bookingmeeting rooms etc and arranging meetings and events.
Person Specification
Qualifications
Essential
- NVQ3/equivalent in Information Technology or related subject
- Demonstrable experience in a rostering administration role.
Experience
Essential
- Experience of working with computer based rostering systems.
- Evidence of cross-organisational working
Desirable
- Experience of delivering training.
- Evidence of supervising junior staff
Knowledge
Essential
- Understanding of the staffing needs of a clinical workforce
- Broader IM&T knowledge
- Knowledge of workforce issues in the NHS, shift systems and working patterns
- Awareness of key operational issues such as EWTD, temporary staffing, IWL etc
- Awareness of cultural change issues and stakeholder views be able to contribute to the change management process
- Understanding of demands on Ward/Department heads in terms of service pressure
Desirable
Skills
Essential
- Excellent organisational skills. Be able to prioritise work to ensure work is done in the correct order and on time.
- Developed interpersonal skills and able to communicate both verbally and in writing at all levels both internally and with external organisations.
- Ability to support and assist with the work of other members of the team, if required. Ability to delegate effectively. Ability to work under pressure and within set tight timescales Clear written and verbal communication
- Skilled user of IT, including high-level use of Microsoft office applications, email, excel, powerpoint and word. Able to work within a multi-professional team Ability to build a rapport with clinical, admin & clerical and managerial teams Flexibility - adapts to ensure achievement of objectives within changing environment
- Able to accept advice and give help when needed Professional attitude to work Adheres to local and national legislation Ability to work independently
- Able to work within a multi-professional team Ability to build a rapport with clinical, admin & clerical and managerial teams
- Flexibility - adapts to ensure achievement of objectives within changing environment
- Adheres to local and national legislation
- Ability to work independently
Person Specification
Qualifications
Essential
- NVQ3/equivalent in Information Technology or related subject
- Demonstrable experience in a rostering administration role.
Experience
Essential
- Experience of working with computer based rostering systems.
- Evidence of cross-organisational working
Desirable
- Experience of delivering training.
- Evidence of supervising junior staff
Knowledge
Essential
- Understanding of the staffing needs of a clinical workforce
- Broader IM&T knowledge
- Knowledge of workforce issues in the NHS, shift systems and working patterns
- Awareness of key operational issues such as EWTD, temporary staffing, IWL etc
- Awareness of cultural change issues and stakeholder views be able to contribute to the change management process
- Understanding of demands on Ward/Department heads in terms of service pressure
Desirable
Skills
Essential
- Excellent organisational skills. Be able to prioritise work to ensure work is done in the correct order and on time.
- Developed interpersonal skills and able to communicate both verbally and in writing at all levels both internally and with external organisations.
- Ability to support and assist with the work of other members of the team, if required. Ability to delegate effectively. Ability to work under pressure and within set tight timescales Clear written and verbal communication
- Skilled user of IT, including high-level use of Microsoft office applications, email, excel, powerpoint and word. Able to work within a multi-professional team Ability to build a rapport with clinical, admin & clerical and managerial teams Flexibility - adapts to ensure achievement of objectives within changing environment
- Able to accept advice and give help when needed Professional attitude to work Adheres to local and national legislation Ability to work independently
- Able to work within a multi-professional team Ability to build a rapport with clinical, admin & clerical and managerial teams
- Flexibility - adapts to ensure achievement of objectives within changing environment
- Adheres to local and national legislation
- Ability to work independently
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
