Job summary
To ensure the efficient operation of the stores and materials management service, supporting clinical and non-clinical staff in delivering high-quality patient care. The Material management Supervisor oversees the service travelling from site to site, ensuring it adheres to government legislation, CQC, PLACE, and NHS standards. This role supports the trust's clinical and non-clinical colleagues in their provision of care, with a specific focus on infection prevention and control.
Main duties of the job
- Manage and oversee the safe and efficient operation of the stores service across all trust premises, ensuring adherence to Health & Safety standards and Infection Prevention and Control measures.
- Supervise and execute scheduled tasks to support the stores, ensuring compliance with Health & Safety requirements and maintaining rigorous Infection Prevention and Control protocols.
- Ensure the consistent availability and proper storage of stock consumables, including housekeeping chemicals, with appropriate COSHH documentation.
- Maintain the cleanliness and safety of both internal and external areas of the stores site, ensuring a professional and secure environment.
- Oversee staffing levels, ensuring adequate coverage for the stores service, and address urgent requests promptly to guarantee efficient job completion.
- Identify opportunities for improvement in stores operations, work closely with the Site Facilities Coordinator to implement enhancements, and ensure compliance with CQC and PLACE standards.
About us
The Stores team, part of the Facilities department, ensures seamless stock provision for inpatient areas, covering housekeeping, catering, facilities staff, and clinical needs. We collaborate closely with procurement, finance, clinical teams, and end users, understanding the vital role our services play in enhancing patient care. Each team member is dedicated to delivering exceptional service, recognizing the significant impact our work has on patient well-being.
Job description
Job responsibilities
Operational Responsibilities:
- Oversee the stores service across all trust premises, ensuring safety and efficiency.
- Organize staffing over a 5-day period, ensuring all main services such as post service, medication collections and deliveries, and sample collections and deliveries are covered.
- Supervise and, when necessary, perform scheduled tasks to support the stores, ensuring compliance with Health & Safety requirements.
- Uphold all Infection Prevention and Control measures within responsible sites and across the Trust.
- Ensure the availability and proper storage of all stock consumables, including housekeeping chemicals, with appropriate COSHH information.
- Undertake additional tasks to maintain compliance with service specifications.
- Ensure internal and external areas of the stores site are presentable and safe.
- Follow up on urgent stores requests to ensure efficient job completion.
- Identify areas for improvement and liaise with the Site Facilities Coordinator to implement changes.
- Maintain close liaison with Site Facilities Coordinators to ensure a coordinated approach to stores services.
- Ensure tasks are performed competently to meet CQC and PLACE requirements.
- Ensure adherence to health and safety regulations, including food safety, environmental health, and COSHH.
Job description
Job responsibilities
Operational Responsibilities:
- Oversee the stores service across all trust premises, ensuring safety and efficiency.
- Organize staffing over a 5-day period, ensuring all main services such as post service, medication collections and deliveries, and sample collections and deliveries are covered.
- Supervise and, when necessary, perform scheduled tasks to support the stores, ensuring compliance with Health & Safety requirements.
- Uphold all Infection Prevention and Control measures within responsible sites and across the Trust.
- Ensure the availability and proper storage of all stock consumables, including housekeeping chemicals, with appropriate COSHH information.
- Undertake additional tasks to maintain compliance with service specifications.
- Ensure internal and external areas of the stores site are presentable and safe.
- Follow up on urgent stores requests to ensure efficient job completion.
- Identify areas for improvement and liaise with the Site Facilities Coordinator to implement changes.
- Maintain close liaison with Site Facilities Coordinators to ensure a coordinated approach to stores services.
- Ensure tasks are performed competently to meet CQC and PLACE requirements.
- Ensure adherence to health and safety regulations, including food safety, environmental health, and COSHH.
Person Specification
Education/ Qualifications
Essential
- Good level of education up to A level or equivalent level of experience within the NHS
- Business Administration Level 2
- Institute of Leadership and Management qualification level 3
- NVQ Level 3 in Facilities Management, ECDL or Equivalent
Experience
Essential
- Aptitude for self-motivation and showing initiative
- An ability to follow procedures & manuals
- An understanding of how rosters are compiled and are operated
- Understanding how to deliver stores and transport services with a 'live' hospital environment being mindful of patient , staff and visitor safety.
- An understanding of operational techniques in delivering Stores and Transport services.
- Experience of working in a facilities related service in the NHS
Skills/ Personal qualities
Essential
- Excellent communication skills, oral and written.
- Able to develop highly effective working partnerships and alliances with staff at all levels
- Able to deliver training and instruction to staff in best practice and methods of work.
- Reliable, friendly, approachable, flexible and able to motivate and lead by example.
- Performance orientated /customer focused
- Computer literate with the ability to use Office applications, particularly Word, Excel and Outlook.
- Ability to demonstrate problem solving techniques.
- To be a good team player and be able to work with senior managers in the directorate
- Excellent organisational Skills
- Adaptable and resilient having a flexible approach to working within a rapidly changing environment.
Desirable
- Ability to drive large and small vans
Trust Behaviours
Essential
- Be compassionate, empathetic and caring to everyone
- Enable yourself and others to act with confidence and authority in order to achieve the best outcome for everyone
- Work with others. Be inclusive by understanding and valuing others to achieve the best results for everyone and everything we do
- Act with transparency and honesty; respect and value others to do the right thing at the right time for everyone.
Other
Essential
- Able to travel between Trust sites and attend meetings/cover sites at a local level
- Knowledge of specific environmental management software packages
Desirable
- Full valid and clean driving license
- Should be able and willing to drive using own vehicle
Person Specification
Education/ Qualifications
Essential
- Good level of education up to A level or equivalent level of experience within the NHS
- Business Administration Level 2
- Institute of Leadership and Management qualification level 3
- NVQ Level 3 in Facilities Management, ECDL or Equivalent
Experience
Essential
- Aptitude for self-motivation and showing initiative
- An ability to follow procedures & manuals
- An understanding of how rosters are compiled and are operated
- Understanding how to deliver stores and transport services with a 'live' hospital environment being mindful of patient , staff and visitor safety.
- An understanding of operational techniques in delivering Stores and Transport services.
- Experience of working in a facilities related service in the NHS
Skills/ Personal qualities
Essential
- Excellent communication skills, oral and written.
- Able to develop highly effective working partnerships and alliances with staff at all levels
- Able to deliver training and instruction to staff in best practice and methods of work.
- Reliable, friendly, approachable, flexible and able to motivate and lead by example.
- Performance orientated /customer focused
- Computer literate with the ability to use Office applications, particularly Word, Excel and Outlook.
- Ability to demonstrate problem solving techniques.
- To be a good team player and be able to work with senior managers in the directorate
- Excellent organisational Skills
- Adaptable and resilient having a flexible approach to working within a rapidly changing environment.
Desirable
- Ability to drive large and small vans
Trust Behaviours
Essential
- Be compassionate, empathetic and caring to everyone
- Enable yourself and others to act with confidence and authority in order to achieve the best outcome for everyone
- Work with others. Be inclusive by understanding and valuing others to achieve the best results for everyone and everything we do
- Act with transparency and honesty; respect and value others to do the right thing at the right time for everyone.
Other
Essential
- Able to travel between Trust sites and attend meetings/cover sites at a local level
- Knowledge of specific environmental management software packages
Desirable
- Full valid and clean driving license
- Should be able and willing to drive using own vehicle
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
