Job summary
To manage and lead the Procurement team ensuring delivery of a robust strategy and work plan, supporting Trust objectives and financial targets, implementing effective sourcing and excellence in public sector procurement in line with Public Sector Procurement legislation and Trust governance
To proactively and positively contribute to the successful overall performance of the Trust and to be the advocate and expert in all matters relating to Procurement.
The role will be responsible for developing, maintaining and supporting positive relationships with internal and external stakeholders.
The post holder will have a major role to play in the development of organisational policies and strategies relating to the commercial elements of all non-pay spend.
Main duties of the job
The post holder will lead and support the Procurement team in the continued delivery of the strategy and work plan, and through the implementation of key changes to procurement regulation and guidance anticipated in 2024. The post holder will be responsible for the delivery of a professional procurement service at BCH, providing strategic and operational advice as required to all staff, and will work closely with procurement leads within the Black Country and neighbouring ICS's to move towards ICS based procurement delivery.
About us
Black Country Healthcare NHS Foundation Trust provides specialist mental health, learning disability, and community healthcare services for the population of the Black Country.
Black Country Healthcare NHS Foundation Trust was formed on 1 April 2020, after NHS England and NHS Improvement approved the merger of Black Country Partnership NHS Foundation Trust and Dudley and Walsall Mental Health Partnership NHS Trust.
Combining resources, strategies and talented workforce enables us to deliver a wider variety of outstanding services that are based on best practice and are continually improving.
We currently employ over 3,000 members of staff and just like the population we serve, we are made up of diverse cultures and backgrounds.
Job description
Job responsibilities
Main Duties/Responsibilities
- To develop and be responsible for the development and implementation of the local procurement strategy for Black Country Healthcare NHS Foundation Trust (BCHFT) providing leadership on complex procurements across a broad range of categories.
- To be identified as the Trust lead, and expert, on all Procurement activity and all activity involving the requirement for competitive tendering within the Trust. To provide support to the Board in interpreting all Department of Health and Social Care Guidance and best practice
- To provide strategic advice to Senior Management and Divisional Leads on best value procurement practice
- Be a core participant and lead member for the Trust implementation and delivery of NHSEI ICS based Procurement programme as detailed in the Procurement Target Operating Model (PTOM)
- Lead cross functional teams on major procurement projects, co-ordinating, planning and monitoring of all project work.
- Production of an annual procurement work plan, which is consistent and integrated with the Procurement strategy and Business objectives
- Identify cost saving opportunity areas by using information from available sources e.g. procurement hubs, benchmarking data, SCCL- Category Towers Framework Agreements and other associated work programmes, ensuring all potential financial savings are explored and realised
- To ensure compliance with the Trusts Standing Financial Instructions, and policies and procedures for the procurement of goods and services. To ensure that these comply with statutory legislation, NHS guidance and policies and procedures and procurement regulations.
- Provision of expert technical advice and knowledge on Public Contract Regulations to ensure all Trust procurement activities are in accordance with the Trusts policies and procedures, Standing Orders, Standing Financial Instructions and all current legislation, ensuring commercial and legal knowledge is maintained and any risks or legislative changes are communicated
- Responsible for keeping up to date with and reviewing national policy and procurement practice and implementing changes
- Management of any dispute arising during a procurement process or post award of a contract.
- To carry out complex procurements for high value contracts that require analysis, comparison and assessment and develop appropriate evaluation methods, will present options and make recommendations based on their judgement for consideration. This will be in a format which is clear and concise which aids understanding. Providing post tender debriefs to the unsuccessful suppliers as and when required.
- To lead the rationalisation and standardisation of products. To explore innovation in products, services or processes that will improve the quality of care provided by the Trust
- To proactively identify areas where these policies and procedures can be improved in order to ensure the procurement service delivers value for money, compliance and a high quality service to its customers.
- To plan, prioritise and be responsible for programmes, strategies and policies which impact across/within departments, services.
- Maintain effective working relationships and develop programmes of work to improve process efficiencies and cost improvements with key departments within the procurement to pay process
- Provide professional support and guidance to the Central Stores and Materials Management teams
- Ensure effective contract management arrangements are in place
- To process enquiries received from other areas of the Trust in the support of identifying appropriate suppliers, managing the tender process, providing professional assistance and support in the evaluation of suppliers and tenders both financially and qualitatively.
- Negotiate with Trust staff over the appropriate selection of suppliers and goods for specific items recognising the Trust Visions and Values in supporting individual choice and diversity and balancing that with the needs to deliver value for money.
- Be responsible for the management of the on-going relationship with the key suppliers identified including (but not exclusively) identifying new products or services that might be suitable replacements for those currently purchased by the Trust, ensuring all Trust operation managers (where appropriate) are aware of the suppliers goods, and seeking to maximise the Trusts purchasing power with the supplier either independently or collaboratively through contact with the Procurement Hub or other similar NHS organisations. To communicate these service development throughout the Trust.
- Ensure that the Trust applies best practice procurement methodology to all procurement activities and thereby ensure a balanced approach is taken to cost/benefits/risks and quality.
- Collaborate effectively with other Collaborative Procurement Organisations and NHS Trusts on contracting opportunities.
- To lead the Procurement team in managing all aspects of the supply chain including authorisation of product and services, legal, environmental and social value requirements, delivery, logistics, supplier performance management to achieve the highest reputation levels with customers whilst maintaining a strong, professional reputation with suppliers.
- To respond to all customers of the procurement service in a timely and professional manner enhancing the reputation of the Procurement team as a key support service in the delivery of the Trusts aims and objectives.
- To support non procurement staff in understanding and applying the Trusts procurement policies and procedures in an appropriate style identifying where common themes exist for more formalised training and communications.
- Responsible for implementation of and training on Trust wide e-procurement systems, ensuring the e-procurement systems are fit for purpose, used in line with best practice, and that information created and held within them is accurate to facilitate effective analysis and reporting both internally and external.
- Responsible for implementation and effective use of other systems to support efficient, effective and compliant procurement activity e.g. eTendering, eQuotation and contract management systems
- Use and manage the information in the system to identify areas where there can be process improvements to analyse the efficient use and selection of suppliers and to obtain any management information as requested by either the Finance team or by operational managers to demonstrate and support the relevance and appropriateness of the Trusts procurement strategy and decisions. To ensure the Trust maximises the use of its electronic procurement systems and minimises those items purchased without a purchase order.
- Ensure the Trust non-competitive waiver register is maintained and that all waivers are appropriately reported to the Audit Committee.
Leadership & Management
- To undertake performance reviews for all team members on an annual basis ensuring feedback on performance is given at regular intervals throughout the year.
- Take responsibility for own continuous professional development
- To identify any development needs of the Procurement team supporting and encouraging continued professional development
- To resolve staff issues including grievance, disciplinary or resourcing
- Communicate effectively with the Procurement team on a timely basis ensuring robust systems exist so that staff feel included and informed.
- To promote the principles of Improving Working Lives amongst your team ensuring fairness and equity.
- To have responsibility for risk management and health and safety in the workplace.
- Secure the appropriate resources and staff with the skills and knowledge to deliver the procurement strategy on a value for money basis.
- Take individual responsibility for compliance with the Trusts Health & Safety Policy and Safety Manual standards
- Ensure that Health & Safety arrangements are established and maintained that safeguard the operations under their control.
- Ensure that documented Health & Safety workplace risk assessments are in place and appropriately reviewed by persons competent to do so
- To undertake any other duties of a similar nature consistent with the responsibilities of this post in order to provide a quality Finance service.
Job description
Job responsibilities
Main Duties/Responsibilities
- To develop and be responsible for the development and implementation of the local procurement strategy for Black Country Healthcare NHS Foundation Trust (BCHFT) providing leadership on complex procurements across a broad range of categories.
- To be identified as the Trust lead, and expert, on all Procurement activity and all activity involving the requirement for competitive tendering within the Trust. To provide support to the Board in interpreting all Department of Health and Social Care Guidance and best practice
- To provide strategic advice to Senior Management and Divisional Leads on best value procurement practice
- Be a core participant and lead member for the Trust implementation and delivery of NHSEI ICS based Procurement programme as detailed in the Procurement Target Operating Model (PTOM)
- Lead cross functional teams on major procurement projects, co-ordinating, planning and monitoring of all project work.
- Production of an annual procurement work plan, which is consistent and integrated with the Procurement strategy and Business objectives
- Identify cost saving opportunity areas by using information from available sources e.g. procurement hubs, benchmarking data, SCCL- Category Towers Framework Agreements and other associated work programmes, ensuring all potential financial savings are explored and realised
- To ensure compliance with the Trusts Standing Financial Instructions, and policies and procedures for the procurement of goods and services. To ensure that these comply with statutory legislation, NHS guidance and policies and procedures and procurement regulations.
- Provision of expert technical advice and knowledge on Public Contract Regulations to ensure all Trust procurement activities are in accordance with the Trusts policies and procedures, Standing Orders, Standing Financial Instructions and all current legislation, ensuring commercial and legal knowledge is maintained and any risks or legislative changes are communicated
- Responsible for keeping up to date with and reviewing national policy and procurement practice and implementing changes
- Management of any dispute arising during a procurement process or post award of a contract.
- To carry out complex procurements for high value contracts that require analysis, comparison and assessment and develop appropriate evaluation methods, will present options and make recommendations based on their judgement for consideration. This will be in a format which is clear and concise which aids understanding. Providing post tender debriefs to the unsuccessful suppliers as and when required.
- To lead the rationalisation and standardisation of products. To explore innovation in products, services or processes that will improve the quality of care provided by the Trust
- To proactively identify areas where these policies and procedures can be improved in order to ensure the procurement service delivers value for money, compliance and a high quality service to its customers.
- To plan, prioritise and be responsible for programmes, strategies and policies which impact across/within departments, services.
- Maintain effective working relationships and develop programmes of work to improve process efficiencies and cost improvements with key departments within the procurement to pay process
- Provide professional support and guidance to the Central Stores and Materials Management teams
- Ensure effective contract management arrangements are in place
- To process enquiries received from other areas of the Trust in the support of identifying appropriate suppliers, managing the tender process, providing professional assistance and support in the evaluation of suppliers and tenders both financially and qualitatively.
- Negotiate with Trust staff over the appropriate selection of suppliers and goods for specific items recognising the Trust Visions and Values in supporting individual choice and diversity and balancing that with the needs to deliver value for money.
- Be responsible for the management of the on-going relationship with the key suppliers identified including (but not exclusively) identifying new products or services that might be suitable replacements for those currently purchased by the Trust, ensuring all Trust operation managers (where appropriate) are aware of the suppliers goods, and seeking to maximise the Trusts purchasing power with the supplier either independently or collaboratively through contact with the Procurement Hub or other similar NHS organisations. To communicate these service development throughout the Trust.
- Ensure that the Trust applies best practice procurement methodology to all procurement activities and thereby ensure a balanced approach is taken to cost/benefits/risks and quality.
- Collaborate effectively with other Collaborative Procurement Organisations and NHS Trusts on contracting opportunities.
- To lead the Procurement team in managing all aspects of the supply chain including authorisation of product and services, legal, environmental and social value requirements, delivery, logistics, supplier performance management to achieve the highest reputation levels with customers whilst maintaining a strong, professional reputation with suppliers.
- To respond to all customers of the procurement service in a timely and professional manner enhancing the reputation of the Procurement team as a key support service in the delivery of the Trusts aims and objectives.
- To support non procurement staff in understanding and applying the Trusts procurement policies and procedures in an appropriate style identifying where common themes exist for more formalised training and communications.
- Responsible for implementation of and training on Trust wide e-procurement systems, ensuring the e-procurement systems are fit for purpose, used in line with best practice, and that information created and held within them is accurate to facilitate effective analysis and reporting both internally and external.
- Responsible for implementation and effective use of other systems to support efficient, effective and compliant procurement activity e.g. eTendering, eQuotation and contract management systems
- Use and manage the information in the system to identify areas where there can be process improvements to analyse the efficient use and selection of suppliers and to obtain any management information as requested by either the Finance team or by operational managers to demonstrate and support the relevance and appropriateness of the Trusts procurement strategy and decisions. To ensure the Trust maximises the use of its electronic procurement systems and minimises those items purchased without a purchase order.
- Ensure the Trust non-competitive waiver register is maintained and that all waivers are appropriately reported to the Audit Committee.
Leadership & Management
- To undertake performance reviews for all team members on an annual basis ensuring feedback on performance is given at regular intervals throughout the year.
- Take responsibility for own continuous professional development
- To identify any development needs of the Procurement team supporting and encouraging continued professional development
- To resolve staff issues including grievance, disciplinary or resourcing
- Communicate effectively with the Procurement team on a timely basis ensuring robust systems exist so that staff feel included and informed.
- To promote the principles of Improving Working Lives amongst your team ensuring fairness and equity.
- To have responsibility for risk management and health and safety in the workplace.
- Secure the appropriate resources and staff with the skills and knowledge to deliver the procurement strategy on a value for money basis.
- Take individual responsibility for compliance with the Trusts Health & Safety Policy and Safety Manual standards
- Ensure that Health & Safety arrangements are established and maintained that safeguard the operations under their control.
- Ensure that documented Health & Safety workplace risk assessments are in place and appropriately reviewed by persons competent to do so
- To undertake any other duties of a similar nature consistent with the responsibilities of this post in order to provide a quality Finance service.
Person Specification
Essential
Essential
- Education / Qualifications
- Experience
- Knowledge
- Skills / Personal Qualities
- Trust Behaviours
Person Specification
Essential
Essential
- Education / Qualifications
- Experience
- Knowledge
- Skills / Personal Qualities
- Trust Behaviours
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
UK Registration
Applicants must have current UK professional registration. For further information please see
NHS Careers website (opens in a new window).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
UK Registration
Applicants must have current UK professional registration. For further information please see
NHS Careers website (opens in a new window).
