Job summary
An exciting opportunity has arisen to work as a member of our team in Education and Learning Department.
The postholder will provide administrative support within the under and postgraduate medical education support team; Education Centre. Duties will include administrative support required in organising and supporting Resuscitation Courses, Simulation courses, study days, answering the telephone/responding to emails, photocopying/scanning, filing and supporting room bookings across Birmingham Women's and Children's NHS Trust. The postholder will be supporting the organisation to demonstrate compliance with standards that are essential for both under and postgraduate medical education.
It is essential the postholder possesses IT skills and is able to use a range of MS office packages and has excellent IT skills using Microsoft Office. It is also essential that the postholder has experience working as part of a team, has excellent communication and customer service skills.
Main duties of the job
The post holder will be based predominantly at the Education Resource Centre, Birmingham Women's & Children's Edgbastonsite, however, cover across both sites will also be required on occasion
Key relationships will be:
- undergraduate medical education
- postgraduate medical education
- staff who use the education centres through bookings
- external course/conferenceorganisers and facilitators
Please see main Job Description & Person Specifications for this position
About us
Birmingham Women's and Children's NHS Foundation Trust is the first of its type in the UK. Our Trust was formed in February 2017 to drive forward our commitment to provide the highest quality, world-class physical and mental health care for our women, children and families. Uniting our hospitals means more seamless care; more investment to make greater advances in our specialist treatment and world-leading neo-natal and fetal work. Importantly, it also gives us a greater voice in shaping the future of family-centred care.
Birmingham Children's Hospital is a UK leading specialist paediatric centre with an international reputation in several areas.
Birmingham Women's Hospital is one of two dedicated women's hospitals in the UK, with the busiest single site maternity unit, delivering more than 8,200 babies a year offering a full range of gynaecological, maternity and neonatal care.
Forward Thinking Birmingham (FTB) Mental Health Services are a unique, innovative community and inpatient mental health partnership. Alongside partners FTB offers care pathways of mental health assessment and treatment for young people aged 0-25 years old.
Our Trust is committed to creating the best place to work. We believe in promoting and enhancing inclusion, diversity and equality and encourage applications from all areas of the community, who meet the criteria for the role, regardless of age, gender identity, disability, race, religion or sexual orientation.
Job description
Job responsibilities
Please refer to the attached job description and person specification to view the full details for this opportunity at Birmingham Womens and Childrens NHS Foundation Trust.
When completing your application, please ensure you have evidenced how you meet the job description and person specification to include transferable experience, qualifications, skills along with professional registration details (if applicable).
Occasionally we receive a large number of applications for our roles and when that happens we sometimes bring the closing date forward, so please apply promptly to avoid disappointment.
Job description
Job responsibilities
Please refer to the attached job description and person specification to view the full details for this opportunity at Birmingham Womens and Childrens NHS Foundation Trust.
When completing your application, please ensure you have evidenced how you meet the job description and person specification to include transferable experience, qualifications, skills along with professional registration details (if applicable).
Occasionally we receive a large number of applications for our roles and when that happens we sometimes bring the closing date forward, so please apply promptly to avoid disappointment.
Person Specification
QUALIFICATIONS
Essential
- NVQ Level 3 or equivalent
KNOWLEDGE & NATURE OF EXPERIENCE
Essential
- Previous administration or assistant experience
PROFESSIONAL / MANAGERIAL / SPECIALIST KNOWLEDGE
Essential
- Knowledge and experience of Microsoft Word, Excel and Outlook, use of internet
- Accuracy with in-putting of data.
Desirable
- Previous administration experience for covering diaries and meetings as required.
- Experience of dealing with medical undergraduates and postgraduate
- Experience of working in a medical/hospital environment
PERSONAL SKILLS / ABILITIES AND ATTRIBUTES
Essential
- Excellent communication skills - written and verbal both face to face and via telephone.
- Forward planning to ensure course materials are prepared in advance and any updates/changes made as appropriate.
- Able to manage own workload.
- Ability to work within a team environment.
Person Specification
QUALIFICATIONS
Essential
- NVQ Level 3 or equivalent
KNOWLEDGE & NATURE OF EXPERIENCE
Essential
- Previous administration or assistant experience
PROFESSIONAL / MANAGERIAL / SPECIALIST KNOWLEDGE
Essential
- Knowledge and experience of Microsoft Word, Excel and Outlook, use of internet
- Accuracy with in-putting of data.
Desirable
- Previous administration experience for covering diaries and meetings as required.
- Experience of dealing with medical undergraduates and postgraduate
- Experience of working in a medical/hospital environment
PERSONAL SKILLS / ABILITIES AND ATTRIBUTES
Essential
- Excellent communication skills - written and verbal both face to face and via telephone.
- Forward planning to ensure course materials are prepared in advance and any updates/changes made as appropriate.
- Able to manage own workload.
- Ability to work within a team environment.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details
Employer name
Birmingham Women's and Children's NHS Foundation Trust
Address
Birmingham Women's Hospital
Mindlesohn Way
Birmingham
B15 2TG
Employer's website
https://bwc.nhs.uk/ (Opens in a new tab)
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