Administration Assistant
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Job summary
Exciting opportunity to work within specialist surgery at Birmingham children's hospital. We are looking for a member of staff to support our ward sisters in an administration role. We are looking for someone who is confident and competent to work alone as well as part of a team. There will be set expectations within the role but also the ability to respond to an everchanging environment.
Main duties of the job
o Provide secretarial support to the Ward Sister/Charge Nurse to ensure they are released to provide clinical care.
o Arrange all relevant meetings on behalf of the Ward Sister/Charge Nurse and ensure all relevant paperwork is available for ward meetings.
o Attend meetings and take notes, prepare action lists and follow up actions as required; meetings will include sickness reviews and team meetings etc.
o Ensure there is a proper system for the collection and storage of audit data and other monitoring and sensitive information, both electronically and paper copies. Including using systems such as Vesper, ESR, Ormis, Lorenzo, E-Roster, Oracle etc.
oAssist the Ward Sister/Charge Nurse with maintaining systems in use for appraisal, staff training and other data gathering processes.
oAssist all ward staff with booking/confirming mandatory and other staff training.
oCollate training, annual leave and sick leave records for the ward staff.
o Assist the Ward Sister/Charge Nurse with the administrative process for the recruitment and orientation of new staff.
oTo collect and enter NIPE (Newborn and infant physical examination) data for the trust.
o Act as a super user for E-Rostering system. This includes assisting the Ward Sister/Charge Nurse to monitor the bank booking system and inform the Ward Sister/Charge Nurse when shifts have been booked, filled or cancelled.
o Prepare and type letters and reports as required.
About us
Birmingham Women's and Children's NHS Foundation Trust is the first of its type in the UK. Our Trust was formed in February 2017 to drive forward our commitment to provide the highest quality, world-class physical and mental health care for our women, children and families. Uniting our hospitals means more seamless care; more investment to make greater advances in our specialist treatment and world-leading neo-natal and fetal work. Importantly, it also gives us a greater voice in shaping the future of family-centred care.
Birmingham Children's Hospital is a UK leading specialist paediatric centre with an international reputation in several areas.
Birmingham Women's Hospital is one of two dedicated women's hospitals in the UK, with the busiest single site maternity unit, delivering more than 8,200 babies a year offering a full range of gynaecological, maternity and neonatal care.
Forward Thinking Birmingham (FTB) Mental Health Services are a unique, innovative community and inpatient mental health partnership. Alongside partners FTB offers care pathways of mental health assessment and treatment for young people aged 0-25 years old.
Our Trust is committed to creating the best place to work. We believe in promoting and enhancing inclusion, diversity and equality and encourage applications from all areas of the community, who meet the criteria for the role, regardless of age, gender identity, disability, race, religion or sexual orientation.
Details
Date posted
04 June 2025
Pay scheme
Agenda for change
Band
Band 3
Salary
£24,625 to £25,674 a year per Anum
Contract
Permanent
Working pattern
Full-time, Flexible working
Reference number
284-25-7044176-DSNH-A
Job locations
Birmingham children's hospital
Steelhouse Ln, Queensway, Birmingham B4 6NH
Birmingham
B4 6NH
Employer details
Employer name
Birmingham Women's and Children's NHS Foundation Trust
Address
Birmingham children's hospital
Steelhouse Ln, Queensway, Birmingham B4 6NH
Birmingham
B4 6NH
Employer's website
https://bwc.nhs.uk/ (Opens in a new tab)
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Employer contact details
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