Job summary
Birmingham Children's Hospital NHS TrustEndocrinology and Diabetes
Band 3 - Diabetes Administrator 37.5 hours per week -12 Month Fixed Term Contract
A vacancy has arisen for an experienced medical administrator to join the Endocrinology and Diabetes department at Birmingham Children's Hospital. The post holder will play an important role providing admin support to Specialist Nurses, Junior Doctors, Consultants and Medical Secretaries within this busy department and three wider MDT's within BCH and the wider NHS.
Candidates will be self-motivated and possess or be working towards an RSA II qualification (or equivalent) or an AMSPAR certificate or have comparable admin/medical secretarial experience. You will enjoy working within a multi-disciplinary team and have the ability to relate to young people, parents and members of the public.
Informal enquiries are welcome; please call Amy Winsper, Operational Support Manager on 0121 333 8198.
Interviews will take place shortly after shortlisting commences.
Main duties of the job
To provide a comprehensive administrative and secretarial service to the Diabetes MDT, NHSE funded Alstrom, Wolfram and Bardet Biedl syndrome (BBS) MDT clinics. This includes organising and coordinating all clinics.
To provide secretarial/admin support to the Diabetes Nurse Team and Consultants to help facilitate an efficient service. Being the first port of call for all admin queries from the Diabetes nursing team.
About us
Birmingham Women's and Children's NHS Foundation Trust is the first of its type in the UK. Our Trust was formed in February 2017 to drive forward our commitment to provide the highest quality, world-class physical and mental health care for our women, children and families. Uniting our hospitals means more seamless care; more investment to make greater advances in our specialist treatment and world-leading neo-natal and fetal work. Importantly, it also gives us a greater voice in shaping the future of family-centred care.
Birmingham Children's Hospital is a UK leading specialist paediatric centre with an international reputation in several areas.
Birmingham Women's Hospital is one of two dedicated women's hospitals in the UK, with the busiest single site maternity unit, delivering more than 8,200 babies a year offering a full range of gynaecological, maternity and neonatal care.
Forward Thinking Birmingham (FTB) Mental Health Services are a unique, innovative community and inpatient mental health partnership. Alongside partners FTB offers care pathways of mental health assessment and treatment for young people aged 0-25 years old.
Our Trust is committed to creating the best place to work. We believe in promoting and enhancing inclusion, diversity and equality and encourage applications from all areas of the community, who meet the criteria for the role, regardless of age, gender identity, disability, race, religion or sexual orientation.
Job description
Job responsibilities
Please refer to the attached job description and person specification to view the full details for this opportunity at Birmingham Womens and Childrens NHS Foundation Trust.
When completing your application, please ensure you have evidenced how you meet the job description and person specification to include transferable experience, qualifications, skills along with professional registration details (if applicable).
Occasionally we receive a large number of applications for our roles and when that happens we sometimes bring the closing date forward, so please apply promptly to avoid disappointment.
Job description
Job responsibilities
Please refer to the attached job description and person specification to view the full details for this opportunity at Birmingham Womens and Childrens NHS Foundation Trust.
When completing your application, please ensure you have evidenced how you meet the job description and person specification to include transferable experience, qualifications, skills along with professional registration details (if applicable).
Occasionally we receive a large number of applications for our roles and when that happens we sometimes bring the closing date forward, so please apply promptly to avoid disappointment.
Person Specification
Qualifications
Essential
- GCSEs at grades A-C or equivalent
- AMSPAR Diploma or equivalent qualifications or minimum of 2 year Med Sec experience
- Level 2 RSA/OCR word processing/typing qualification/equivalent experience
Desirable
- Level 3 word processing/ typing qualification
Professional/Managerial/Specialist Knowledge
Essential
- Accuracy
- Excellent communicator
- Able to work as part of team
- Able to use own initiative
- Ability to work under pressure and to multi-task
- Able to work to deadlines
- Ability to work without direct supervision
Desirable
- Neat appearance
- Enjoys busy working environment
Personal/Skills/Abilities and Attributes
Essential
- Working knowledge of medical terminology
- Good English and Numeracy
- Can work autonomously when necessary
- Time management
- Ability to work under pressure
- Highly motivated
- Flexible - Able to adopt a flexible approach when required by the needs of the service
- Possess enthusiasm for developing the role
- Able to work the hours and duties required by the post
Desirable
- Experience of Community / Inpatient setting
- Departmental Terminology
Other Requirements
Essential
Knowledge and Experience
Essential
- Medical Secretarial experience
- Audio typing experience
- Good telephone manner
- Computer literacy
- Experience of working under pressure
- Diary management experience
- Attention to detail
- Waiting list experience
- Working knowledge of medical terminology
Desirable
- Working with people who suffer with Mental Health or other related problems
Person Specification
Qualifications
Essential
- GCSEs at grades A-C or equivalent
- AMSPAR Diploma or equivalent qualifications or minimum of 2 year Med Sec experience
- Level 2 RSA/OCR word processing/typing qualification/equivalent experience
Desirable
- Level 3 word processing/ typing qualification
Professional/Managerial/Specialist Knowledge
Essential
- Accuracy
- Excellent communicator
- Able to work as part of team
- Able to use own initiative
- Ability to work under pressure and to multi-task
- Able to work to deadlines
- Ability to work without direct supervision
Desirable
- Neat appearance
- Enjoys busy working environment
Personal/Skills/Abilities and Attributes
Essential
- Working knowledge of medical terminology
- Good English and Numeracy
- Can work autonomously when necessary
- Time management
- Ability to work under pressure
- Highly motivated
- Flexible - Able to adopt a flexible approach when required by the needs of the service
- Possess enthusiasm for developing the role
- Able to work the hours and duties required by the post
Desirable
- Experience of Community / Inpatient setting
- Departmental Terminology
Other Requirements
Essential
Knowledge and Experience
Essential
- Medical Secretarial experience
- Audio typing experience
- Good telephone manner
- Computer literacy
- Experience of working under pressure
- Diary management experience
- Attention to detail
- Waiting list experience
- Working knowledge of medical terminology
Desirable
- Working with people who suffer with Mental Health or other related problems
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details
Employer name
Birmingham Women's and Children's NHS Foundation Trust
Address
Birmingham Children's Hospital
Steelhouse Lane
Birmingham
B4 6NH
Employer's website
https://bwc.nhs.uk/ (Opens in a new tab)
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