Job summary
The Gynaecology Directorate has vacancies for full-time Band 4 MedicalSecretaries to provide comprehensive, reliable, confidential secretarial andadministrative support to the clinical teams within this Directorate.
The successful applicant(s) will be part of a secretarial team to work within subspecialities, such as, oncology, endometriosis and fertility services for consultants and their clinical teams.
We are looking for experienced secretaries who are highly motivated anddedicated individuals. It is essential that applicants can work on their owninitiative but also work collaboratively with other secretaries and departments, demonstrate effective organisational skills, have excellent communication skills, can prioritise their workload, work under pressure with a high degree of accuracy and understand patient confidentiality and rights.
Main duties of the job
This Trust is a centre of excellence in specialist healthcare for women, children and their families in the West Midlands. As a large regional centre, we provide many specialist services for the West Midlands and beyond as well as midwife led services for our local and diverse community.
Birmingham Women's and Children's NHS Foundation Trust is committed to providing equality of opportunity in all aspects of employment, to every member of staff and to all potential employees. The Trust aims to build a workforce which is valued and whose diversity reflects the communities it serves, enabling it to deliver the best possible healthcare service to those communities.
For further details on the main responsibilities of the medical secretary, please see the job description and person specification.
For informal enquiries regarding this post, please contact Barbara English, Medical Secretaries Manager, Birmingham Women's Hospital at Barbara.English@nhs.net
About us
Birmingham Women's and Children's NHS Foundation Trust is the first of its type in the UK. Our Trust was formed in February 2017 to drive forward our commitment to provide the highest quality, world-class physical and mental health care for our women, children and families. Uniting our hospitals means more seamless care; more investment to make greater advances in our specialist treatment and world-leading neo-natal and fetal work. Importantly, it also gives us a greater voice in shaping the future of family-centred care.
Birmingham Children's Hospital is a UK leading specialist Paediatric centre with an international reputation in several areas.
Birmingham Women's Hospital is one of two dedicated women's hospitals in the UK, with the busiest single site maternity unit, delivering more than 8,200 babies a year offering a full range of Gynaecological, Maternity and Neonatal care.
Forward Thinking Birmingham (FTB) Mental Health Services are a unique, innovative community and inpatient mental health partnership. Alongside partners FTB offers care pathways of mental health assessment and treatment for young people aged 0-25 years old.
Our Trust is committed to creating the best place to work. We believe in promoting and enhancing inclusion, diversity and equality and encourage applications from all areas of the community, who meet the criteria for the role, regardless of age, gender identity, disability, race, religion or sexual orientation.
Job description
Job responsibilities
Please refer to the attached job description and person specification to view the full details for this opportunity at Birmingham Womens and Childrens NHS Foundation Trust.
When completing your application, please ensure you have evidenced how you meet the job description and person specification to include transferable experience, qualifications, skills along with professional registration details (if applicable).
Occasionally we receive a large number of applications for our roles and when that happens we sometimes bring the closing date forward, so please apply promptly to avoid disappointment.
Job description
Job responsibilities
Please refer to the attached job description and person specification to view the full details for this opportunity at Birmingham Womens and Childrens NHS Foundation Trust.
When completing your application, please ensure you have evidenced how you meet the job description and person specification to include transferable experience, qualifications, skills along with professional registration details (if applicable).
Occasionally we receive a large number of applications for our roles and when that happens we sometimes bring the closing date forward, so please apply promptly to avoid disappointment.
Person Specification
Qualifications
Essential
- AMSPAR or equivalent vocational qualification/related work experience
- Minimum GCSE English grade C or above
- RSAIII typewriting/audio-typewriting or equivalent
- ECDL or equivalent relevant experience
- Medical Terminology to RSA level or equivalent working experience
Desirable
Knowledge/Experience
Essential
- Experience as a PA/Medical Secretary
- Proficient in the use of Microsoft Office Suite i.e. word processing, Powerpoint, database & spreadsheet skills, etc
- A good understanding of Information Governance issues and requirements
Desirable
- Previous experience in the NHS (two years minimum)
Skills
Essential
- Excellent communication skills, both verbal and written - ability to impart clear information/instructions to patients, whilst adhering to medical ethics and etiquette.
- Be able to perform under pressure, with a high degree of accuracy and attention to detail
- Assess priorities and meet deadlines
- Work under own initiative with little supervision
- Understand patient confidentiality and rights
Approach/Values
Essential
- Demonstrate alignment with the values and beliefs of the Trust
- Demonstrate an understanding of the practices of equality and inclusion in the delivery of this role
- Team working
- Punctual and flexible across hours of work when required
- Must be able to demonstrate a sensitive, caring attitude.
Person Specification
Qualifications
Essential
- AMSPAR or equivalent vocational qualification/related work experience
- Minimum GCSE English grade C or above
- RSAIII typewriting/audio-typewriting or equivalent
- ECDL or equivalent relevant experience
- Medical Terminology to RSA level or equivalent working experience
Desirable
Knowledge/Experience
Essential
- Experience as a PA/Medical Secretary
- Proficient in the use of Microsoft Office Suite i.e. word processing, Powerpoint, database & spreadsheet skills, etc
- A good understanding of Information Governance issues and requirements
Desirable
- Previous experience in the NHS (two years minimum)
Skills
Essential
- Excellent communication skills, both verbal and written - ability to impart clear information/instructions to patients, whilst adhering to medical ethics and etiquette.
- Be able to perform under pressure, with a high degree of accuracy and attention to detail
- Assess priorities and meet deadlines
- Work under own initiative with little supervision
- Understand patient confidentiality and rights
Approach/Values
Essential
- Demonstrate alignment with the values and beliefs of the Trust
- Demonstrate an understanding of the practices of equality and inclusion in the delivery of this role
- Team working
- Punctual and flexible across hours of work when required
- Must be able to demonstrate a sensitive, caring attitude.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details
Employer name
Birmingham Women's and Children's NHS Foundation Trust
Address
Birmingham Women's Hospital
Mindelsohn Way
Birmingham
B15 2TG
Employer's website
https://bwc.nhs.uk/ (Opens in a new tab)
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