Birmingham Women's and Children's NHS Foundation Trust

KIDSNTS Education Administrator

Information:

This job is now closed

Job summary

The purpose of the KIDSNTS Education Administrator role is to provide efficient and effective administration to the education team within KIDSNTS as well as some secretarial support duties. This role requires working within demanding time constraints in a busy, constantly changing working environment to support the delivery of education within the KIDSNTS team.

Main duties of the job

Provide administrative support in the organisation and delivery of KIDSNTS regional courses.

Draft agendas, collate and quality check education-related meeting papers, and circulate ahead of meetings meeting deadlines.

To take minutes and action notes as required at identified meetings; producing and circulating minutes and action logs in addition to following up on action points agreed during the meetings.

Arranging virtual, teleconference, video-call or venues for meetings and ensuring all members are informed of the date, time and location prior to the meeting.

Raise orders for goods and services using trust financial systems, maintaining a log of orders and payments in line with audit requirements pertinent to educational events.

About us

Birmingham Women's and Children's NHS Foundation Trust is the first of its type in the UK. Our Trust was formed in February 2017 to drive forward our commitment to provide the highest quality, world-class physical and mental health care for our women, children and families. Uniting our hospitals means more seamless care; more investment to make greater advances in our specialist treatment and world-leading neo-natal and fetal work. Importantly, it also gives us a greater voice in shaping the future of family-centred care.

Birmingham Children's Hospital is a UK leading specialist paediatric centre with an international reputation in several areas.

Birmingham Women's Hospital is one of two dedicated women's hospitals in the UK, with the busiest single site maternity unit, delivering more than 8,200 babies a year offering a full range of gynaecological, maternity and neonatal care.

Forward Thinking Birmingham (FTB) Mental Health Services are a unique, innovative community and inpatient mental health partnership. Alongside partners FTB offers care pathways of mental health assessment and treatment for young people aged 0-25 years old.

Our Trust is committed to creating the best place to work. We believe in promoting and enhancing inclusion, diversity and equality and encourage applications from all areas of the community, who meet the criteria for the role, regardless of age, gender identity, disability, race, religion or sexual orientation.

Details

Date posted

19 June 2024

Pay scheme

Agenda for change

Band

Band 4

Salary

£25,147 to £27,596 a year pa

Contract

Permanent

Working pattern

Full-time, Part-time

Reference number

284-24-6378638-DMUT

Job locations

Printing House

Birmingham

B4 6DF


Job description

Job responsibilities

Please refer to the attached job description and person specification to view the full details for this opportunity at Birmingham Womens and Childrens NHS Foundation Trust.

When completing your application, please ensure you have evidenced how you meet the job description and person specification to include transferable experience, qualifications, skills along with professional registration details (if applicable).

Occasionally we receive a large number of applications for our roles and when that happens we sometimes bring the closing date forward, so please apply promptly to avoid disappointment.

Job description

Job responsibilities

Please refer to the attached job description and person specification to view the full details for this opportunity at Birmingham Womens and Childrens NHS Foundation Trust.

When completing your application, please ensure you have evidenced how you meet the job description and person specification to include transferable experience, qualifications, skills along with professional registration details (if applicable).

Occasionally we receive a large number of applications for our roles and when that happens we sometimes bring the closing date forward, so please apply promptly to avoid disappointment.

Person Specification

Qualifications

Essential

  • HND or BTEC / NVQ Level 3 in business and administration and/or significant experience of working in an office environment.
  • GCSE pass in English Language / Mathematics or equivalent

Knowledge

Essential

  • Administrative experience within a busy team environment
  • Experience of minute taking
  • Experience of providing PA/secretarial support

Desirable

  • Event administration experience

Analytical

Essential

  • Demonstrate good organisational skills
  • Good understanding of the need for confidentiality

Professional & Personal

Essential

  • Demonstrate ability to undertake administrative tasks
  • Knowledge of Microsoft Office software
  • Excellent verbal and written communication skills
  • Ability to work with minimal supervision and manage own workload to meet challenging deadlines
Person Specification

Qualifications

Essential

  • HND or BTEC / NVQ Level 3 in business and administration and/or significant experience of working in an office environment.
  • GCSE pass in English Language / Mathematics or equivalent

Knowledge

Essential

  • Administrative experience within a busy team environment
  • Experience of minute taking
  • Experience of providing PA/secretarial support

Desirable

  • Event administration experience

Analytical

Essential

  • Demonstrate good organisational skills
  • Good understanding of the need for confidentiality

Professional & Personal

Essential

  • Demonstrate ability to undertake administrative tasks
  • Knowledge of Microsoft Office software
  • Excellent verbal and written communication skills
  • Ability to work with minimal supervision and manage own workload to meet challenging deadlines

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Birmingham Women's and Children's NHS Foundation Trust

Address

Printing House

Birmingham

B4 6DF


Employer's website

https://bwc.nhs.uk/ (Opens in a new tab)

Employer details

Employer name

Birmingham Women's and Children's NHS Foundation Trust

Address

Printing House

Birmingham

B4 6DF


Employer's website

https://bwc.nhs.uk/ (Opens in a new tab)

Employer contact details

For questions about the job, contact:

KIDS Business & Admin Manager

Aimee Hodgson

aimeehodgson@nhs.net

01213339687

Details

Date posted

19 June 2024

Pay scheme

Agenda for change

Band

Band 4

Salary

£25,147 to £27,596 a year pa

Contract

Permanent

Working pattern

Full-time, Part-time

Reference number

284-24-6378638-DMUT

Job locations

Printing House

Birmingham

B4 6DF


Supporting documents

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